Poll: Next Global Team meeting

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Next DebConf Global Meeting

We have scheduled the next meeting for feb 3rd, since some people asked for a change because of fosdem and it
was decided with doubts, we have another poll...

http://www.doodle.com/dvdiuf2uwzism5nw

Regards,

--
Norman García <norman <at> riseup.net>

We have scheduled the next meeting for feb 3rd, since some people asked for a change because of fosdem and it
was decided with doubts, we have another poll...

http://www.doodle.com/dvdiuf2uwzism5nw

Regards,

--
Norman García <norman <at> riseup.net>

Re: Call for volunteers to join DebConf Committee

On Wed, Feb 1, 2012 at 7:34 PM, Moray Allan <moray <at> sermisy.org> wrote:
> The DebConf chairs are looking for additional people to join the
> DebConf Committee, in time to help break any tie that emerges in the
> DebConf13 decision process.

A couple of points in passing, since we don't discuss the DebConf
Committee often:

As a generalisation, most members of the Committee should be expected
to be part of it for several years, though this isn't a requirement.

I suggest we try to keep the Committee membership geographically
dispersed, reflecting the wide range of dispersal of DDs, to avoid
self-perpetuation.

I'd like to see a gradual but continual inflow of Committee members,
with people who've worked locally on an individual DebConf joining to
add their experience, as well as enthusiastic attendees.  In the long
term I'd expect this yearly inflow to roughly balance the number of
members who retire, but it would be fine for the Committee to
gradually grow for a few years first.

--

-- 
Moray

Next DebConf Global Meeting

Norman had some problems sending this mail to the list....

---------- Forwarded message ----------
From: Norman Garcia Aguilar <naguilarg <at> gmail.com>
Date: Mon, Jan 30, 2012 at 5:44 PM
Subject: Next DebConf Global Meeting
To: Debconf12-localteam <at> lists.debconf.org, DebConf-Team List
<debconf-team <at> lists.debconf.org>

We have scheduled the next meeting for feb 3rd, since some people
asked for a change because of fosdem and it was decided with doubts,
we have another poll...

http://www.doodle.com/dvdiuf2uwzism5nw

Hours are UTC

Regards,

--
Norman Garcia Aguilar

Re: Question for DebConf13 Latvia bid: cheaper options

On 25 January 2012 22:46, Aigars Mahinovs <aigarius <at> gmail.com> wrote:
> Option three would be to try to reprodce the Edinburgh scenario and
> house the people in various hostel arond the primary venue.

I have now received an offer from a group of 4 big hostels that say
that they can house all 300 people in dorms sized from 6 to 16 beds
for an average price of 13 EUR ppn including breakfast. I'd be
pessimistic and say that the cost is likely to be 15€ ppn in the end,
but this is a much more interesting offer and puts this option on the
table.

--

-- 
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Re: Question for DebConf13 Latvia bid: cheaper options

On Wed, Feb 1, 2012 at 8:08 PM, Aigars Mahinovs <aigarius <at> gmail.com> wrote:
> I have now received an offer from a group of 4 big hostels that say
> that they can house all 300 people in dorms sized from 6 to 16 beds
> for an average price of 13 EUR ppn including breakfast. I'd be
> pessimistic and say that the cost is likely to be 15€ ppn in the end,
> but this is a much more interesting offer and puts this option on the
> table.

Sounds very interesting, yes!

If we have dorm rooms like that for the sponsored accommodation, I'd
expect the numbers using it to be rather less than 300 -- a higher
proportion of people will choose to pay themselves for better
accommodation, compared to if the sponsored accommodation is in a
hotel.

--

-- 
Moray

Re: Question for DebConf13 Switzerland bid: travel to/from venue

[Resent, it seems that mailmain ate the mail sent the previous week]

On 01/25/2012 09:10 PM, Moray Allan wrote:
> Questions for the Swiss bid:
>
> Quoting from http://wiki.debconf.org/wiki/DebConf13/Switzerland/Bid/Vaumarcus
>
>> It takes ~2 hours from GVA, ~3 hours from either ZRH or
>> EAP (Basel), respectively, most of them by train, then a
>> 30-minute bus and finally a 10-minute walk: practical
>> information (fr) from Le Camp website.
>
> How frequent are the trains from the airports to the relevant
> stations?  How early in the morning and late at night do they run?

 From Zurich Airport: from 6:43 to 20:43 (arriving at 23:45) [3h trip]
there are hourly (and daily) connections. Additionally there are other
connection, starting from 5:02 [< 3h45trip]. 21:43 there is a train to
Yverdon

To Zurich Airport arriving to airport from 9:19 to 23:20.

 From Geneva airport from 7:05 to 20:05 [1h45 trip] hourly and daily.
Additionally there are connections at 5:47 and 21:47 [during <2h].

To Geneva Airport arriving to airport from 7h56 to 23h59.

 From Basel Airport from 5:20 to 20:40 (few per hours) [<3h30]

To Geneva EuroAirport arriving to airport from 9h16 to 23h19.

On nights from Friday and from Saturday there could be additionally
night connections (with night supplement and additional changes).

Additionally from Paris (TGV + 2 buses) the trip is only 4h50 long, and
I think that for many European a train trip will be quicker and cheaper.

> Is there a significantly higher cost for booking train tickets on
> arrival at the station, compared to buying tickets in advance?  (And
> does the booking system prevent tickets being sold for a specific
> train beyond the number of seats available, so that there's a risk a
> given train might be full for booking immediately before departure?)

Our prices are for "any" train. There are some discounted internet
prices for specific trains. Additionally the owner of some European rail
monthly and yearly tickets have additional discounts.

BTW for people landing in Zurich: the train ticket cost nearly as much
as the daily ticket, so if they arrive in the morning, they could do a
longer trip along the Alps.

ciao
	cate

> Is the walking part mentioned along a flat, paved road, so that
> suitcases with wheels might work on it, or something steeper/rougher?
> Are there taxis available from the train and bus stations in question,
> and if so how much would a trip from them each to Le Camp cost?
>
> http://www.lecamp.ch/situation.php?lang=fr mentions a 12-person
> minibus -- what are their prices for using this, and can someone from
> the DebConf team legally drive it?  If it can't take on board and
> carry a large motorised wheelchair with passenger, what are prices for
> options that would do that?
>
>> We are think of organizing a bus shuttle transport from Neuchatel
>> or Yverdon on the main arrival and departure days.  Both of these
>> cities have direct train connections from Geneva, Zürich and
>> Basel.
>
> Do you have prices for this?  Typically the largest numbers of
> attendees arrive and leave over a weekend, rather than a single day
> each time, and often many use cheaper flights such that they arrive at
> the venue and leave in the middle of the night.

Re: Question for DebConf13 bids: Costs

[Resent, it seems that mailmain ate the mail sent the previous week]

On 25.01.2012 20:32, Moray Allan wrote:
> It appears (sponsorship team please correct me here), that the
> monetary sponsorship brought in for DebConf11 was less than €40 000.
>
> DebConf13 bids: if approximately that amount of money was brought in
> from the traditional category of DebConf sponsors, how would you make
> the finances balance to allow DebConf to happen in the venue you
> propose?
>
> Answers might include suggestions of how to reduce costs by going for
> less desirable options or removing some items from the budget, and
> more-than-speculative possibilities for obtaining local sponsorship,
> possibly in-kind.  Simply saying "we will raise much more sponsorship"
> does not answer the question. :)

We hope in more sponsors, and possibly we could ask to debian.ch donors 
to give something for DebConf.

Our budget (in wiki) is set as the maximum costs, we could have some 
discounts from camp, it seems also that we can have the refund of VAT 
(but the VAT is low in Switzerland).

Anyway, the venue + accommodation are cheap. About food: we have the 
option to cook ourselves (by finding volunteers to cook for many 
people). In this case I think we should divide people: sponsored and 
non-sponsored, not to cook too much or maybe we can use this option only 
for lunch, or only for some days (an outside grill party, ..).

Other options:

- raise the prices for non sponsored attendee

- sell more debian.ch stuffs (with a "debconf tax") (see e.g. our 
T-shirt, umbrella, knives). But so debian.ch should take the risk to 
have unsold stuffs, and anyway I would not count for much income.

- because there are no bars and restaurants nearly the camp, we could 
set a debian tax to beer and other stuffs (anyway I expect that such 
drinks will costs less than in normal bars).

- debcamp in Zurich or Geneva and using the bunkers for accommodation 
and university for network + rooms (but network and video team will have 
less time to setup stuffs). Or using only few building for DebCamp and 
share the campus with other groups.

- In emergency we could move debconf to Geneva or Zurich: bunkers + 
university (but venue and bunkers are far).

Other ideas?

ciao
	cate

Re: Question for DebConf13 bids: Costs

Hi,

thanks for your answers!

On Donnerstag, 2. Februar 2012, Giacomo Catenazzi wrote:
> We hope in more sponsors, and possibly we could ask to debian.ch donors
> to give something for DebConf.

How much money do you expect to be able to raise via debiah.ch donors? 
Thousands? Tens of thousands?

cheers,
	Holger

Re: Call for volunteers to join DebConf Committee

On Wed, Feb 01, 2012 at 07:34:26PM +0000, Moray Allan wrote:
> The DebConf chairs are looking for additional people to join the
> DebConf Committee, in time to help break any tie that emerges in the
> DebConf13 decision process.

Great, thanks for taking care of this!

May I suggest to forward it to d-d-a as well? (In its interpretation of
"important stuff for all Debian project members".) It seems to me that,
if we consider DebConf a very important event of the project --- and I
personally do --- then we should ensure that all project members get a
chance to volunteer participation in its governance.

Just a thought,
Cheers.
-- 
Stefano Zacchiroli     zack <at> {upsilon.cc,pps.jussieu.fr,debian.org} . o .
Maître de conférences   ......   http://upsilon.cc/zack   ......   . . o
Debian Project Leader    .......    <at> zack on identi.ca   .......    o o o
« the first rule of tautology club is the first rule of tautology club »

On Wed, Feb 01, 2012 at 07:34:26PM +0000, Moray Allan wrote:
> The DebConf chairs are looking for additional people to join the
> DebConf Committee, in time to help break any tie that emerges in the
> DebConf13 decision process.

Great, thanks for taking care of this!

May I suggest to forward it to d-d-a as well? (In its interpretation of
"important stuff for all Debian project members".) It seems to me that,
if we consider DebConf a very important event of the project --- and I
personally do --- then we should ensure that all project members get a
chance to volunteer participation in its governance.

Just a thought,
Cheers.
--

-- 
Stefano Zacchiroli     zack <at> {upsilon.cc,pps.jussieu.fr,debian.org} . o .
Maître de conférences   ......   http://upsilon.cc/zack   ......   . . o
Debian Project Leader    .......    <at> zack on identi.ca   .......    o o o
« the first rule of tautology club is the first rule of tautology club »