Andrea Veri | 1 Apr 15:58 2016
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Minutes of the Board Meeting of March, 28th, 2016

= Minutes for Monday, March 28th 2016, 19:30 UTC =

Next meeting date Monday, April 4th, 19:30 UTC

== Attending ==

 * Rosanna Yuen
 * Alexandre Franke
 * Jeff F. T.
 * Shaun McCance
 * Cosimo Cecchi
 * Andrea Veri
 * Ekaterina Gerasimova

== Regrets ==

 * Allan Day

== Agenda ==

 * Yorba copyrights
 * Next Advisory Board meeting planning
 * Tibit

Ongoing:
 * Google Play account
 * Status of logo copyright
 * Meta-discussion on attracting new contributors
 * Sysadmin fundraising levels and perks
 * Trademark license agreement with Unixstickers
(Continue reading)

Andrea Veri | 1 Apr 15:46 2016
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Minutes of the Board Meeting of March, 22th, 2016

= Minutes for Tuesday, March 22th 2016, 20:00 UTC =

Next meeting date Tuesday, March 28nd, 19:30 UTC

== Attending ==

 * Rosanna Yuen
 * Alexandre Franke
 * Andrea Veri
 * Jeff F. T.
 * Ekaterina Gerasimova
 * Shaun McCance

== Regrets ==

 * Cosimo Cecchi
 * Allan Day

== Missing ==

== Agenda ==

 * Next Advisory Board meeting planning
 * New meeting time for end of March
  * Reference: https://framadate.org/hgr3LbGPv7UEbHTB

Ongoing:
 * Google Play account
 * Status of logo copyright
 * Meta-discussion on attracting new contributors
(Continue reading)

Andrea Veri | 1 Apr 15:13 2016
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Minutes of the Board Meeting of March, 15th, 2016

= Minutes for Tuesday, March 15th 2016, 20:00 UTC =

Next meeting date Tuesday, March 22nd, 20:00 UTC

== Attending ==

 * Rosanna Yuen
 * Alexandre Franke
 * Cosimo Cecchi
 * Allan Day
 * Andrea Veri
 * Jeff F. T. (chairing)
 * Ekaterina Gerasimova

== Regrets ==

 * Shaun McCance
 * Andrea Veri

== Agenda ==

 * Next Advisory Board meeting planning
 * New meeting time for end of March
  * Reference: https://framadate.org/hgr3LbGPv7UEbHTB
 * Conference sponsorships
  * Volunteer to write sample contract for sponsors
  * Can someone else sign the contracts? Shaun is not always available
 * Tibit
 * Daniel's plea for improving GNOME translation tooling
 * GUADEC 2016 agreement between the Foundation and local legal entity
(Continue reading)

Ekaterina Gerasimova | 30 Mar 18:45 2016
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GUADEC 2016 call for talks

Hello everyone,

GUADEC 2016 will be held for the first time in Karlsruhe, Germany. The conference will be held on August 12th-14th, with a day of workshops beforehand, and 3 days of BoFs and hackfests after.

GUADEC brings together GNOME users and developers for discussion and debate of current topics, including:

* Design of the user and developer experiences
* Integration of the operating system plumbings into the core UX
* Application development and deployment
* Use of GNOME technologies outside of the desktop
* Outreach to new contributors
* Organisation and governance of the project

Talk proposals outside these categories are also welcome, provided that they are relevant or inspirational to the GNOME community.

You will be able to chose between a short (approximately 25 minute) and long (approximately 45 minute) talk slot when submitting your proposal.

The call for talks will have the following timeline:

  1. Wednesday, April 27th: deadline for submitting your talk proposals through guadec.org
  2. Friday, May 8th: speakers will be notified if their talk has been accepted
  3. August 12-14th: core conference days in Karlsruhe, Germany

Please submit your proposals before April 27th through the online submission system available on the GUADEC website:https://registration.guadec.org

Talk proposals will be reviewed by the papers team between April 28th and May 4th

A separate call for lightning talks, birds of a feather sessions and hackfests will be made later.

The papers team is looking forward to your talk proposal. In case of questions regarding the call for talks, please contact the papers team at guadec-papers <at> gnome.org. For general questions regarding the conference, please consult the GUADEC web site or contact the local GUADEC organizing team.

On behalf of the papers team,
Kat

_______________________________________________
foundation-announce mailing list
foundation-announce <at> gnome.org
https://mail.gnome.org/mailman/listinfo/foundation-announce
Andrea Veri | 16 Mar 14:17 2016
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Minutes of the Board Meeting of March, 8th, 2016

= Minutes for Tuesday, March 8th 2016, 20:00 UTC =

Next meeting date Tuesday, March 15th, 20:00 UTC

== Attending ==

 * Rosanna Yuen
 * Alexandre Franke
 * Shaun McCance
 * Cosimo Cecchi
 * Allan Day
 * Andrea Veri
 * Jeff F. T. (chairing)

== Regrets ==

 * Ekaterina Gerasimova

== Missing ==

== Agenda ==

 * GNOME.Asia 2016 sponsorships
 * GUADEC 2016 agreement between the Foundation and local legal entity
 * GUADEC 2017 call for bids
 * Trademark license agreement with Unixstickers
 * 2016 GTK+ Hackfest proposal at https://wiki.gnome.org/Hackfests/GTK2016

Ongoing:
 * Google Play account
 * Status of logo copyright
 * Meta-discussion on attracting new contributors
 * Sysadmin fundraising levels and perks
 * Next Advisory Board meeting planning
 * New meeting time

== Minutes ==

 * GNOME.Asia 2016 sponsorships

 * GUADEC 2016 agreement between the Foundation and local legal entity
  * Very minor changes were introduced by Kat on the latest document revision
  * Looks fine overall, should be good to go
  * ACTION: Jeff to reply to the mailing list thread asking Kat to move the contract forward to the next step as
the Board is OK with it

 * GUADEC 2017 call for bids
  * In order to be able to talk to potential organizers, at GUADEC 2016, we should put out the call for bids (or
proposals) for 2017 right here and now
  * Bidders should ideally have representatives at GUADEC to present their idea
  * The action is basically setting the schedule, then broadcasting mostly the same message as the previous announcement
   * Maybe revise the language a bit (ex: the word "bid") to be less corporaty, more friendly and inviting
  * ACTION: Cosimo to give it a look and send out the call for bids sometime during the week

 * Trademark license agreement with Unixstickers
  * Unixstickers reached out to us proposing the following:
    * 500 stickers for starting, the GNOME Foundation should promote Unixstickers at its best
    * Around 150 stickers per year could be donated to the GNOME Foundation, even more in case of sales going up
    * Custom stickers are also accepted in case of a specific need for i.e GNOME events, at least 100 stickers
should be ordered for that to happen, Unixstickers allows the proposal of custom stickers designs coming
from the GNOME community
  * Should we aim to receive royalties or stickers (the equivalent of 10% of the sales) in exchange to the GNOME
trademark extension granted to Unixstickers?
  * If we go the "get stickers" route, we'll need some specifics for that in the legal agreement
  * ACTION: Alexandre to send details to Allan about the stickers we're after
  * ACTION: Allan to get back to Unixstickers with question about postage and specs for custom stickers

 * 2016 GTK+ Hackfest proposal at https://wiki.gnome.org/Hackfests/GTK2016
  * Matthias reached out to the Board asking whether sponsoring the event might be possible
  * The Travel Committee already has a budget that's been assigned by the board for the coming months
  * The board ought to reply to approve of the event and let the Travel Committee know
  * ACTION: Jeff to reply back to Matthias

Ongoing:
 * ED search update
  * 2015-12-01 
   * No news received in recent weeks, mostly because of holidays
  * 2015-12-08
   * 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per
interview. Scheduling of these metings is just beginning.
  * 2015-12-15 to 2015-01-12
   * No updates.
  * 2016-01-19
   * Committee has completed interview with two final candidates 
   * They should have a final answer/proposal to the board within a few weeks
  * 2016-02-02
   * Expect more news this week - we'll start scheduling interviews soon
  * 2016-02-09
   * Sri from the ED committee wants to present to the Board at next week's meeting
   * A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting
  * 2016-02-16
   * The ED Search committee converged on a single candidate
  * 2016-02-23
   * The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html

 * Google Play account
  * 2015-12-01
   * ACTION: Alexandre to follow up with the Release Team about this
  * 2015-12-08
   * Alexandre mailed the Release Team today, still waiting for an answer.
  * 2015-12-15 to 2016-01-19
   * No updates.
  * 2016-02-02
   * Release team did not come to an agreement/conclusion. Unclear what next steps should be

 * Status of logo copyright
  * 2015-12-01
   * ACTION: Shaun to send out email to d-d-l with proposal
   * No news on this, action item from Shaun is still pending.
  * 2015-12-08 to 2016-01-19
   * No updates.
  * 2016-02-02
   * Shaun will try to pick it up this week

 * Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
  * 2016-01-12
   * Awaiting for Andrea's reply
  * 2016-01-19
   * Andrea replied back to Jeff
   * Jeff to bring the item back during any of the upcoming meetings
  * 2016-02-23
   * Jeff un-assigned the action item from himself, no current assignee

 * Meta-discussion on attracting new contributors -  https://etherpad.gnome.org/p/attracting-contributors-discussion
  * 2016-01-05
   * Item has been deferred.
  * 2016-02-09
   * Allan and Jeff have a list of ideas, we could rank them by feasibility/effectiveness and take action on the
first few
   * https://etherpad.gnome.org/p/attracting-contributors-discussion

 * Unixstickers
  * 2016-02-02
   * Allan has an action item to follow up with this
   * Kat put some information on the agreements page for similar cases
  * 2016-02-09
   * Allan drafted email - need to send that out
  * 2016-02-16
   * Allan has been in touch with them. Got a good response and sent a draft agreement document. Will be having a
call with them on Friday.
  * 2016-02-23 (excerpts taken from the mailing list)
   * Allan confirms the Unixstickers team read the draft trademark agreement and acknowledged it
   * 10% of the proceeds will be returned back as royalties
   * Only GNOME stickers are sold right now, the idea is to encourage them to also sell t-shirts and mugs
  * 2016-03-01
   * Allan followed up and is now waiting to hear back to Unixstickers
  * 2016-03-08
   * The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-March/msg00001.html

 * GUADEC contract
  * 2016-02-02
   * Kat will proceed adjusting the current draft to address the local oraganizer's requests
  * 2016-02-16
   * Kat will follow up and send the contract to the ML, we can vote there if needed
  * 2016-02-23
    * The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html
  * 2016-03-08
    * Jeff to reply to the mailing list thread asking Kat to move the contract forward to the next step as the Board
is overall OK with it

 * Google ad grant
  * 2016-02-02
   * Alexandre to follow up with the procedure to get registered
  * 2016-02-09 to 2016-02-23
   * No updates
  * 2016-03-01
   * Shaun will ask his contacts about TechSoup as joining the organization is required for us to be recognized
as a non-profit from Google

 * Next adboard meeting
  * 2016-02-09
   * ACTION: Shaun to send out email to find a good time for the meeting
  * 2016-02-16
   * ACTION: Shaun to schedule the next meeting
  * 2016-03-08 (from the mailing list)
   * Shaun proposed the Board a time window between the 25th-27th of April to hold the Advisory Board meeting,
discussion is ongoing to find out who's going to be available during those dates

 * tibit (from the mailing list)
  * 2016-02-23
   * ACTION: On an unrelated note Tobi is the only person with access to the Bitcoin donations data, Alexandre
to get in touch with him about this
   * ACTION: Alexandre to investigate a way to eventually include the Tibit donate button together with the
existing ones (Alexandre to also double check why the Flattr icon at wgo is broken)
  * 2016-03-08
   * Alexandre fixed the broken Flattr image link url at wgo

== Discussed on the mailing list ==

 * Trademark license agreement with Unixstickers (Allan reported to the Board about his latest chat with
Unixstickers, item (and details) were then discussed during the meeting)
 * Proposing a GTK+ hackfest (item brought up by Matthias Clasen, item (and details) were then discussed
during the meeting)

== Completed actions ==

== Pending action items ==
 * Allan and Sri to coordinate with the engagement team to better standardize the licensing of GNOME artwork
 * Cosimo to follow up with interested parties on how to spend the Privacy campaign funds
 * Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement
to the sponsorship brochure
 * Shaun: GNOME logo use by podiatrist
  * Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and
update the licensing page on the website (obsolete)
 * Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for
defence against Groupon
 * Logo usage for t-shirts: Allan to carry on with the process and follow up and have some general guidelines
written down for future cases
 * Shaun and Allan to create a webpage for prior pants winners
  * Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final
over all the GNOME yearly events
 * Kat to draft a contract template for future use organizations for which we handle money
 * Kat to propose privacy bounty T&C/rules for review
 * Andrea to write the Privacy policy for GNOME services (current draft is at https://wiki.gnome.org/Foundation/Privacy)
  * Sysadmin Team's NDA should also be covered when dealing with this item
 * Allan will look at gnome-software privacy issues from a legal standpoint
 * Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
 * Christian to investigate the GNOME gifts situation (inventory management: some stuff we have heaps of,
some we run out of stock quickly; consider an on-demand production service)

--

-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av
_______________________________________________
foundation-announce mailing list
foundation-announce <at> gnome.org
https://mail.gnome.org/mailman/listinfo/foundation-announce
Andrea Veri | 4 Mar 16:49 2016
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Minutes of the Board Meeting of March, 1st, 2016

= Minutes for Tuesday, March 1st 2016, 20:00 UTC =

Next meeting date Tuesday, March 8th, 20:00 UTC

== Attending ==

 * Rosanna Yuen
 * Alexandre Franke
 * Shaun McCance
 * Cosimo Cecchi
 * Ekaterina Gerasimova

== Regrets ==

 * Allan Day
 * Andrea Veri
 * Jeff F. T.

== Missing ==

== Agenda ==

 * New meeting time
 * Adobe charitable donations
 * Unixstickers
 * Bitcoin wallet
 * Google ad grant

Ongoing:
 * Google Play account
 * Status of logo copyright
 * Meta-discussion on attracting new contributors
 * Sysadmin fundraising levels and perks
 * GNOME Arm Build servers
 * Tibit
 * (LOW PRIORITY) CiviCRM discussion
 * GUADEC Contract
 * Next Advisory Board meeting planning

== Minutes ==

 * New meeting time
  * Reference: https://framadate.org/hgr3LbGPv7UEbHTB
  * Starting with the week of March 28th, we would like to choose a new meeting time, taking also into accounts
dailyght savings kicking in
  * All the Board members should fill in the survey

 * Adobe charitable donations
  * 80-90% chance it's spam
  * Phishing attempt, will ignore

 * Unixstickers
  * Allan followed up and is now waiting to hear back to Unixstickers

 * Bitcoin wallet
  * Account is on BitPay using friends <at> gnome.org

 * Google ad grant
  * We need to join an organization called TechSoup (http://www.techsoupglobal.org/) in order to be
recognized as a non-profit from Google
  * ACTION: Shaun will ask his contacts about TechSoup

Ongoing:
 * ED search update
  * 2015-12-01 
   * No news received in recent weeks, mostly because of holidays
  * 2015-12-08
   * 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per
interview. Scheduling of these metings is just beginning.
  * 2015-12-15 to 2015-01-12
   * No updates.
  * 2016-01-19
   * Committee has completed interview with two final candidates 
   * They should have a final answer/proposal to the board within a few weeks
  * 2016-02-02
   * Expect more news this week - we'll start scheduling interviews soon
  * 2016-02-09
   * Sri from the ED committee wants to present to the Board at next week's meeting
   * A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting
  * 2016-02-16
   * The ED Search committee converged on a single candidate
  * 2016-02-23
   * The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html

 * Google Play account
  * 2015-12-01
   * ACTION: Alexandre to follow up with the Release Team about this
  * 2015-12-08
   * Alexandre mailed the Release Team today, still waiting for an answer.
  * 2015-12-15 to 2016-01-19
   * No updates.
  * 2016-02-02 to 2016-03-01
   * Release team did not come to an agreement/conclusion. Unclear what next steps should be

 * Status of logo copyright
  * 2015-12-01
   * ACTION: Shaun to send out email to d-d-l with proposal
   * No news on this, action item from Shaun is still pending.
  * 2015-12-08 to 2016-01-19
   * No updates.
  * 2016-02-02
   * Shaun will try to pick it up this week

 * CiviCRM discussion (from 2015-12-15's minutes)
  * ACTION: Jeff to pick the item up again in 2016

 * Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
  * 2016-01-12
   * Awaiting for Andrea's reply
  * 2016-01-19
   * Andrea replied back to Jeff
   * Jeff to bring the item back during any of the upcoming meetings
  * 2016-02-23
   * Jeff un-assigned the action item from himself, no current assignee

 * Meta-discussion on attracting new contributors -  https://etherpad.gnome.org/p/attracting-contributors-discussion
  * 2016-01-05
   * Item has been deferred.
  * 2016-02-09 to 2016-03-01
   * Allan and Jeff have a list of ideas, we could rank them by feasibility/effectiveness and take action on the
first few
   * https://etherpad.gnome.org/p/attracting-contributors-discussion

 * Unixstickers
  * 2016-02-02
   * Allan has an action item to follow up with this
   * Kat put some information on the agreements page for similar cases
  * 2016-02-09
   * Allan drafted email - need to send that out
  * 2016-02-16
   * Allan has been in touch with them. Got a good response and sent a draft agreement document. Will be having a
call with them on Friday.
  * 2016-02-23 (excerpts taken from the mailing list)
   * Allan confirms the Unixstickers team read the draft trademark agreement and acknowledged it
   * 10% of the proceeds will be returned back as royalties
   * Only GNOME stickers are sold right now, the idea is to encourage them to also sell t-shirts and mugs
  * 2016-03-01
   * Allan followed up and is now waiting to hear back to Unixstickers

 * GUADEC contract
  * 2016-02-02
   * Kat will proceed adjusting the current draft to address the local oraganizer's requests
  * 2016-02-16
   * Kat will follow up and send the contract to the ML, we can vote there if needed
  * 2016-02-23
    * The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html

 * Google ad grant
  * 2016-02-02
   * Alexandre to follow up with the procedure to get registered
  * 2016-02-09 to 2016-02-23
   * No updates
  * 2016-03-01
   * Shaun will ask his contacts about TechSoup as joining the organization is required for us to be recognized
as a non-profit from Google

 * Next adboard meeting
  * 2016-02-09
   * ACTION: Shaun to send out email to find a good time for the meeting
  * 2016-02-16 to 2016-03-01
   * ACTION: Shaun to schedule the next meeting

 * tibit (from the mailing list)
  * 2016-02-23
   * ACTION: On an unrelated note Tobi is the only person with access to the Bitcoin donations data, Alexandre
to get in touch with him about this
   * ACTION: Alexandre to investigate a way to eventually include the Tibit donate button together with the
existing ones (Alexandre to also double check why the Flattr icon at wgo is broken)

 * ARM Build Servers (from the mailing list)
  * 2016-02-23
   * ACTION: Cosimo to get back to Alberto, then touch base with the provider itself looking for a first
reaction. The Board can then follow up in case of need.
  * 2016-03-01 (from the mailing list)
   * The GNOME Foundation received several ARM boards from Qualcomm
   * The Banani Pi manufacturers kindly offered some boards too but they momentarily appear to be out of stock
with that specific board model though
   * The GNOME Foundation takes this chance to thank its hardware donors!
   * The item can be removed from the next meeting minutes ongoing section

== Completed actions ==

== Pending action items ==

 * Allan and Sri to coordinate with the engagement team to better standardize the licensing of GNOME artwork
 * Cosimo to follow up with interested parties on how to spend the Privacy campaign funds
 * Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement
to the sponsorship brochure
 * Shaun: GNOME logo use by podiatrist
  * Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and
update the licensing page on the website (obsolete)
 * Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for
defence against Groupon
 * Logo usage for t-shirts: Allan to carry on with the process and follow up and have some general guidelines
written down for future cases
 * Shaun and Allan to create a webpage for prior pants winners
 * Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final
over all the GNOME yearly events
 * Kat to draft a contract template for future use organizations for which we handle money
 * Kat to propose privacy bounty T&C/rules for review
 * Andrea to write the Privacy policy for GNOME services (current draft is at https://wiki.gnome.org/Foundation/Privacy)
  * Sysadmin Team's NDA should also be covered when dealing with this item
 * Allan will look at gnome-software privacy issues from a legal standpoint
 * Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
 * Christian to investigate the GNOME gifts situation (inventory management: some stuff we have heaps of,
some we run out of stock quickly; consider an on-demand production service)

--

-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av
_______________________________________________
foundation-announce mailing list
foundation-announce <at> gnome.org
https://mail.gnome.org/mailman/listinfo/foundation-announce
Bastian Ilso | 27 Feb 13:46 2016
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Gravatar

ANNOUNCE: GUADEC 2015 to happen from August 12–14 in Karlsruhe, Germany

We’re happy to announce that the 2016 edition of GUADEC will be held 
in Karlsruhe, Germany from August 12–14, at the Karlsruhe Institute of 
Technology, a world-renowned research and educational institution.

Karlsruhe is located in southtwest Germany near the Franco-German 
border and is nicknamed the “fan city” because its streets are built 
radially around the palace tower. This beautiful and historic city is 
also home to the two highest courts in Germany, and several of 
Germany’s intitutions of higher learning.

GUADEC is the annual conference of the GNOME community, held in Europe
since 2000. GNOME is a free software project which drives user
interfaces of many GNU/Linux-powered devices, ranging from smartphones
to laptops and personal media centers. GUADEC is the world's largest
gathering of users and developers who are involved with the free
desktop and mobile user interfaces. GUADEC is expected to draw
hundreds of attendees who will discuss and direct the future of the
GNOME project. Developers, artists, translators, users, and
representatives from government, education, and businesses, and anyone
else who shares an interest are welcome.

More details to be found at:

If you would like to join our team of volunteers to help organize 
future GUADECs, please subscribe to the GUADEC mailinglist:

We would love to have you on board!


-The GUADEC Team
_______________________________________________
foundation-announce mailing list
foundation-announce <at> gnome.org
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Andrea Veri | 26 Feb 16:48 2016
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Minutes of the Board Meeting of February, 23th, 2016

= Minutes for Tuesday, February 23th 2016, 20:00 UTC =

Next meeting date Tuesday, March 1st, 20:00 UTC

== Attending ==

 * Rosanna Yuen
 * Alexandre Franke
 * Shaun McCance
 * Cosimo Cecchi
 * Andrea Veri
 * Jeff F. T.
 * Ekaterina Gerasimova

== Regrets ==

 * Allan Day

== Missing ==

== Agenda ==

 * Executive Director: next steps
 * GIMP request for LGM
 * Next adboard meeting
 * Julita's event in March
 * Free software funding campaign
 * GUADEC contract
 * Code of Conduct updates
 * ARM build servers
 * tibit

Ongoing:
 * ED search update
 * Google Play account
 * Status of logo copyright
 * Unixstickers
 * Meta-discussion on attracting new contributors
 * Sysadmin fundraising levels and perks
 * Meta-discussion on attracting new contributors
 * GNOME.Asia budget
 * Google ad grant
 * Trademark request: chrome extension - bug 727936 - integration with GNOME Shell

== Minutes ==

 * Executive Director: next steps
  * The ED Search Committee provided the Board with their best candidate
  * The Board offered the ED position to the person which was selected by the ED Search Committee
  * The person unfortunately refused the position
  * The Board is now evaluating what to do next in terms of recomposing the ED Search Committee and its members,
who's going to stay on the committee?
  * Cosimo suggests someone from (or outside) the Board should take care of coordinating the ED Search
Committee and the Board itself, like Sri did with the first round of interviews

 * GIMP request for LGM (from the mailing list)
  * 6071 EUR up front for accommodation
  * VOTE: +1 Kat, Alexandre, Andrea, Cosimo, Shaun, Jeff
  * VOTE PASSED

 * Next adboard meeting
  * Shaun to pick a date, preferably towards the beginning of April

 * Julita's event in March
  * The event has been approved, Julita has been made aware

 * Free software funding campaign
  * Deferred to the mailing list.

 * GUADEC contract
  * Things are mostly settled
  * Kat will have a call with LinuxTag next week to discuss a couple of additional points that arised

 * Code of Conduct updates (from the mailing list)
  * GNOME's CoC has been drafted many years ago, things and situations evolved during this time
  * Federico Mena Quintero contacted the Board to investigate whether an update to it might be seen as necessary
  * ACTION: Jeff to get back to Federico and ask whether he might be interested in forming a Committee and
eventually start revisiting the CoC as the Board's load is currently very high already

 * ARM build servers (from the mailing list)
  * GNOME Continuous does not currently have build support for the ARM architecture
  * Alberto Ruiz proposed the Board to evaluate whether the GNOME Foundation could get in touch with
scaleway.com asking whether they might be interested in sponsoring a build machine and supporting GNOME
  * Alberto suggests the Board to make a joint discussion about this possibility and find out what the company
might be interested in receiving in return for this service (publicity?), if anything at all
  * Probably worth to make a public announcement that we're looking for partners on that front, and point
companies like scaleway to that announcement instead of contacting them entirely on a private basis
  * ACTION: Cosimo to get back to Alberto, then touch base with the provider itself looking for a first
reaction. The Board can then follow up in case of need. 

 * tibit (from the mailing list)
  * Tibit is a micro donation provider that's going to launch very soon
  * They've asked whether the GNOME Foundation might be interested in being one of their service early adopters
  * ACTION: On an unrelated note Tobi is the only person with access to the Bitcoin donations data, Alexandre
to get in touch with him about this
  * ACTION: Alexandre to investigate a way to eventually include the Tibit donate button together with the
existing ones (Alexandre to also double check why the Flattr icon at wgo is broken)

Ongoing:
 * ED search update
  * 2015-12-01 
   * No news received in recent weeks, mostly because of holidays
  * 2015-12-08
   * 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per
interview. Scheduling of these metings is just beginning.
  * 2015-12-15 to 2015-01-12
   * No updates.
  * 2016-01-19
   * Committee has completed interview with two final candidates 
   * They should have a final answer/proposal to the board within a few weeks
  * 2016-02-02
   * Expect more news this week - we'll start scheduling interviews soon
  * 2016-02-09
   * Sri from the ED committee wants to present to the Board at next week's meeting
   * A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting
  * 2016-02-16
   * The ED Search committee converged on a single candidate
  * 2016-02-23
   * The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html

 * Google Play account
  * 2015-12-01
   * ACTION: Alexandre to follow up with the Release Team about this
  * 2015-12-08
   * Alexandre mailed the Release Team today, still waiting for an answer.
  * 2015-12-15 to 2016-01-19
   * No updates.
  * 2016-02-02 to 2016-02-23
   * Release team did not come to an agreement/conclusion. Unclear what next steps should be

 * Status of logo copyright
  * 2015-12-01
   * ACTION: Shaun to send out email to d-d-l with proposal
   * No news on this, action item from Shaun is still pending.
  * 2015-12-08 to 2016-01-19
   * No updates.
  * 2016-02-02 to 2016-02-23
   * Shaun will try to pick it up this week

 * CiviCRM discussion (from 2015-12-15's minutes)
  * ACTION: Jeff to pick the item up again in 2016

 * Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
  * 2016-01-12
   * Awaiting for Andrea's reply
  * 2016-01-19
   * Andrea replied back to Jeff
   * Jeff to bring the item back during any of the upcoming meetings
  * 2016-02-23
   * Jeff un-assigned the action item from himself, no current assignee

 * Meta-discussion on attracting new contributors -  https://etherpad.gnome.org/p/attracting-contributors-discussion
  * 2016-01-05
   * Item has been deferred.
  * 2016-02-09 to 2016-02-23
   * Allan and Jeff have a list of ideas, we could rank them by feasibility/effectiveness and take action on the
first few
   * https://etherpad.gnome.org/p/attracting-contributors-discussion

 * Jeff reimbursement request (from the mailing list, discussed on the 2016-01-12)
  * Item will be dropped from future meetings agenda, discussion will continue on the mailing list

 * Unixstickers
  * 2016-02-02
   * Allan has an action item to follow up with this
   * Kat put some information on the agreements page for similar cases
  * 2016-02-09
   * Allan drafted email - need to send that out
  * 2016-02-16
   * Allan has been in touch with them. Got a good response and sent a draft agreement document. Will be having a
call with them on Friday.
  * 2016-02-23 (excerpts taken from the mailing list)
   * Allan confirms the Unixstickers team read the draft trademark agreement and acknowledged it
   * 10% of the proceeds will be returned back as royalties
   * Only GNOME stickers are sold right now, the idea is to encourage them to also sell t-shirts and mugs

 * GNOME.Asia budget
  * 2016-02-02
   * Kat volunteers to help them to write a proper budget, and then go from there
  * 2016-02-09
   * No updates.
  * 2016-02-16
   * Kat will follow up with the organizers communicating the Board assigned the GNOME.Asia committee $13k 

 * GUADEC contract
  * 2016-02-02
   * Kat will proceed adjusting the current draft to address the local oraganizer's requests
  * 2016-02-09
   * No updates
  * 2016-02-16
   * Kat will follow up and send the contract to the ML, we can vote there if needed
  * 2016-02-23
    * The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html

 * Google ad grant
  * 2016-02-02
   * Alexandre to follow up with the procedure to get registered
  * 2016-02-09 to 2016-02-23
   * No updates

 * Trademark request: chrome extension - bug 727936 - integration with GNOME Shell
  * 2016-02-02
   * Cosimo to draft an agreement and then we can move the vote on the mailing list
  * 2016-02-09
   * No updates
  * 2016-02-23
   * The Chrome Shell Extension developer acknowledged his willingness to host the extension under the GNOME
Infrastructure umbrella, item can be dropped from the ongoing items section

 * Julita's event in March
  * 2016-02-09
   * ACTION: Shaun to contact her about the event being approved
  * 2016-02-16
   * Alexandre replied back to Julita letting her know the event has been approved, item can be dropped from the
ongoing items section

 * Next adboard meeting
  * 2016-02-09
   * ACTION: Shaun to send out email to find a good time for the meeting
  * 2016-02-16 to 2016-02-23
   * ACTION: Shaun to schedule the next meeting

 * Free software funding campaign
  * 2016-02-16
   * No action items assigned yet. Board members are welcome to reply back with more questions.
  * 2016-02-23
   * Deferred to the mailing list, item can be dropped from the ongoing items section

 * tibit (from the mailing list)
  * 2016-02-23
   * ACTION: On an unrelated note Tobi is the only person with access to the Bitcoin donations data, Alexandre
to get in touch with him about this
   * ACTION: Alexandre to investigate a way to eventually include the Tibit donate button together with the
existing ones (Alexandre to also double check why the Flattr icon at wgo is broken)

 * ARM Build Servers (from the mailing list)
  * 2016-02-23
   * ACTION: Cosimo to get back to Alberto, then touch base with the provider itself looking for a first
reaction. The Board can then follow up in case of need. 

== Pending action items ==
 * Allan and Sri to coordinate with the engagement team to better standardize the licensing of GNOME artwork
 * Cosimo to follow up with interested parties on how to spend the Privacy campaign funds
 * Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement
to the sponsorship brochure
 * Shaun: GNOME logo use by podiatrist
  * Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and
update the licensing page on the website (obsolete)
 * Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for
defence against Groupon
 * Logo usage for t-shirts: Allan to carry on with the process and follow up and have some general guidelines
written down for future cases
 * Shaun and Allan to create a webpage for prior pants winners
 * Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final
over all the GNOME yearly events
 * Kat to draft a contract template for future use organizations for which we handle money
 * Kat to propose privacy bounty T&C/rules for review
 * Andrea to write the Privacy policy for GNOME services (current draft is at https://wiki.gnome.org/Foundation/Privacy)
  * Sysadmin Team's NDA should also be covered when dealing with this item
 * Allan will look at gnome-software privacy issues from a legal standpoint
 * Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
 * Christian to investigate the GNOME gifts situation (inventory management: some stuff we have heaps of,
some we run out of stock quickly; consider an on-demand production service)

--

-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av
_______________________________________________
foundation-announce mailing list
foundation-announce <at> gnome.org
https://mail.gnome.org/mailman/listinfo/foundation-announce
Andrea Veri | 18 Feb 18:11 2016
Picon

Minutes of the Board Meeting of February, 16th, 2016

= Minutes for Tuesday, February 16th 2016, 20:00 UTC =

Next meeting date Tuesday, February 23th, 20:00 UTC

== Attending ==

 * Rosanna Yuen
 * Alexandre Franke
 * Ekaterina Gerasimova
 * Shaun McCance
 * Cosimo Cecchi
 * Allan Day
 * Andrea Veri
 * Jeff F. T.

== Regrets ==

== Missing ==

== Agenda ==

 * GUADEC Contract
 * GNOME.Asia budget
 * Outreachy
 * Next adboard meeting
 * Free software funding campaign
 * ED search update scheduling

Ongoing:
 * ED search update
 * Google Play account
 * Status of logo copyright
 * J-P Mengual's partnership request for accessibility work
 * Unixstickers
 * Meta-discussion on attracting new contributors?
 * CiviCRM discussion
 * Sysadmin fundraising levels and perks
 * Meta-discussion on attracting new contributors
 * Jeff reimbursement request (from the mailing list)
 * GNOME.Asia budget
 * Endless joining the AB
 * GUADEC contract
 * Google ad grant
 * Trademark request: chrome extension - bug 727936 - integration with GNOME Shell
 * Julita's event in March
 * Next adboard meeting

== Minutes ==

 * GUADEC contract
  * We have dates, going to be announced soon. Board meeting 8/10 Adboard 8/11 Conference 8/12-8/14
Hackfests 8/15-8/17
    * Should send mail to announce adboard meeting at GUADEC!
  * There are changes to the contract previously circulated
    * Not included a way to pay with cards
    * Not going to have a bank account
    * Going to provide a debit card for organizers to use
  * Should reimburse with a donation the person advancing money for organization expenses
  * What would LinuxTag EV pay for?
    * Workshops, collecting money for those
    * Insurance, equipment, etc
    * Venue
    * Keynote speakers
    * Events, car rental, coffee breaks
    * They would also collect the money from local sponsors, so it does not have to go through the US
  * For card payments, we could use Square
    * We can register an account in the US, should also work in Europe
    * Should work over WiFi, only needs internet connectivity
    * Needs Android or iOS
    * We can discuss on the ML
  * ACTION: Kat will follow up and send the contract to the ML, we can vote there if needed

 * GNOME.Asia budget
  * What we did in previous year was that the Foundation advanced some money, and sponsor money was offset
against that sum
    * Any sponsorship beyond that is available to the organizers to spend however they see fit
    * If no sponsorship up to that amount, it would be at a loss for the GNOME Foundation
  * Minimum spending they would like so far: $10k on travel, $1k on food, $350 for a shuttle bus (to transport
people to the venue), $500 for t-shirts
    * T-shirts are to be given away for staff, speakers, etc - not sold
    * Similar numbers to last year
  * Kat's recommendation: assign the GNOME.Asia committee $13k.
    * VOTE: +1 Shaun, Kat, Cosimo, Andrea, Allan, Alexandre. Jeff abstained.
    * VOTE PASSED
    * ACTION: Kat will follow up with the organizers

 * Outreachy
  * Vote passed on the mailing list, nothing to discuss

 * Next adboard meeting
  * Allan put some notes together on how to conduct those meetings in the most productive way
    * https://wiki.gnome.org/FoundationBoardPrivate/AdvisoryBoard/RemoteMeetingPlanning
  * ACTION: Shaun to schedule the next meeting
    * March or April? Let's pick a date in April, preferably towards the beginning

 * Free software funding campaign
  * Mail from Diogo Campos about a Free Software campaign in Brazil
  * He should probably talk to the individual maintainers of the modules he wants to be affected
  * Does he already have the people that would do the work identified?
    * We can certainly advertise it, but that that's different than a full-on endorsement
    * Would probably like to see some more detail before advertising it, e.g. verify that it's legitimate
  * People should feel free to reply to his message and ask questions

 * ED search update scheduling
  * Special guest: Sri from the ED search committee
  * Started in September, went through 7 candidates, now converged on a single candidate

Ongoing:
 * ED search update
  * 2015-12-01 
   * No news received in recent weeks, mostly because of holidays
  * 2015-12-08
   * 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per
interview. Scheduling of these metings is just beginning.
  * 2015-12-15 to 2015-01-12
   * No updates.
  * 2016-01-19
   * Committee has completed interview with two final candidates 
   * They should have a final answer/proposal to the board within a few weeks
  * 2016-02-02
   * Expect more news this week - we'll start scheduling interviews soon
  * 2016-02-09
   * Sri from the ED committee wants to present to the Board at next week's meeting
   * A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting
  * 2016-02-16
  * The ED Search committee converged on a single candidate

 * Google Play account
  * 2015-12-01
   * ACTION: Alexandre to follow up with the Release Team about this
  * 2015-12-08
   * Alexandre mailed the Release Team today, still waiting for an answer.
  * 2015-12-15 to 2016-01-19
   * No updates.
  * 2016-02-02
   * Release team did not come to an agreement/conclusion. Unclear what next steps should be

 * Status of logo copyright
  * 2015-12-01
   * ACTION: Shaun to send out email to d-d-l with proposal
   * No news on this, action item from Shaun is still pending.
  * 2015-12-08 to 2016-01-19
   * No updates.
  * 2016-02-02
   * Shaun will try to pick it up this week

 * CiviCRM discussion (from 2015-12-15's minutes)
  * ACTION: Jeff to pick the item up again in 2016

 * Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
  * 2016-01-12
   * Awaiting for Andrea's reply
  * 2016-01-19
   * Andrea replied back to Jeff
   * Jeff to bring the item back during any of the upcoming meetings  

 * Meta-discussion on attracting new contributors -  https://etherpad.gnome.org/p/attracting-contributors-discussion
  * 2016-01-05
   * Item has been deferred.
  * 2016-02-09
   * Allan and Jeff have a list of ideas, we could rank them by feasibility/effectiveness and take action on the
first few
   * https://etherpad.gnome.org/p/attracting-contributors-discussion

 * Jeff reimbursement request (from the mailing list, discussed on the 2016-01-12)

 * Unixstickers
  * 2016-02-02
   * Allan has an action item to follow up with this
   * Kat put some information on the agreements page for similar cases
  * 2016-02-09
   * Allan drafted email - need to send that out
  * 2016-02-16
   * Allan has been in touch with them. Got a good response and sent a draft agreement document. Will be having a
call with them on Friday.

 * GNOME.Asia budget
  * 2016-02-02
   * Kat volunteers to help them to write a proper budget, and then go from there
  * 2016-02-09
   * No updates.
  * 2016-02-16
  * Kat will follow up with the organizers communicating the Board assigned the GNOME.Asia committee $13k 

 * GUADEC contract
  * 2016-02-02
   * Kat will proceed adjusting the current draft to address the local oraganizer's requests
  * 2016-02-09
   * No updates
  * 2016-02-16
   * Kat will follow up and send the contract to the ML, we can vote there if needed

 * Google ad grant
  * 2016-02-02
   * Alexandre to follow up with the procedure to get registered
  * 2016-02-09
   * No updates

 * Trademark request: chrome extension - bug 727936 - integration with GNOME Shell
  * 2016-02-02
   * Cosimo to draft an agreement and then we can move the vote on the mailing list
  * 2016-02-09
   * No updates

 * Julita's event in March
  * 2016-02-09
   * ACTION: Shaun to contact her about the event being approved
  * 2016-02-16
   * No updates.

 * Next adboard meeting
  * 2016-02-09
   * ACTION: Shaun to send out email to find a good time for the meeting
  * 2016-02-16
   *  ACTION: Shaun to schedule the next meeting

== Discussed on the mailing list ==
 * Outreachy sponsorship for one GNOME intern for the May 2016 round
  * For the current round of Outreachy all the four GNOME interns will be sponsored by other orgs: two by Red
Hat, one by Endless, and one by the FSF.
  * VOTE: approve 6.5k, these funds are going to be used if there are strong candidates, who are not covered by
dedicated sponsorship for GNOME from other organizations
  * VOTE: +1 unanimous
  * VOTE PASSED

== Completed action items ==

== Pending action items ==
 * Allan and Sri to coordinate with the engagement team to better standardize the licensing of GNOME artwork
 * Cosimo to follow up with interested parties on how to spend the Privacy campaign funds
 * Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement
to the sponsorship brochure
 * Shaun: GNOME logo use by podiatrist
  * Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and
update the licensing page on the website (obsolete)
 * Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for
defence against Groupon
 * Logo usage for t-shirts: Allan to carry on with the process and follow up and have some general guidelines
written down for future cases
 * Shaun and Allan to create a webpage for prior pants winners
 * Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final
over all the GNOME yearly events
 * Kat to draft a contract template for future use organizations for which we handle money
 * Kat to propose privacy bounty T&C/rules for review
 * Andrea to write the Privacy policy for GNOME services (current draft is at https://wiki.gnome.org/Foundation/Privacy)
  * Sysadmin Team's NDA should also be covered when dealing with this item
 * Allan will look at gnome-software privacy issues from a legal standpoint
 * Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
 * Christian to investigate the GNOME gifts situation (inventory management: some stuff we have heaps of,
some we run out of stock quickly; consider an on-demand production service)

--

-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av
_______________________________________________
foundation-announce mailing list
foundation-announce <at> gnome.org
https://mail.gnome.org/mailman/listinfo/foundation-announce
Andrea Veri | 18 Feb 18:08 2016
Picon

Minutes of the Board Meeting of February, 09th, 2016,

= Minutes for Tuesday, February 9nd 2016, 20:00 UTC =

Next meeting date Tuesday, February 16th, 20:00 UTC

== Attending ==

 * Rosanna Yuen
 * Alexandre Franke
 * Ekaterina Gerasimova
 * Shaun McCance
 * Cosimo Cecchi
 * Allan Day
 * Jeff F. T.

== Regrets ==

 * Andrea Veri

== Missing ==

== Agenda ==

 * Endless joining the AB
 * GNOME.Asia budget
 * GUADEC contract
 * Status of Google ad grant
 * Trademark request: chrome extension - bug 727936 - integration with GNOME Shell
 * Advisory board meeting
 * ED search update scheduling

Ongoing:
 * ED search update
 * Google Play account
 * Status of logo copyright
 * J-P Mengual's partnership request for accessibility work
 * Unixstickers
 * Meta-discussion on attracting new contributors?
 * CiviCRM discussion
 * Sysadmin fundraising levels and perks
 * Meta-discussion on attracting new contributors
 * Jeff reimbursement request (from the mailing list)
 * GNOME.Asia budget
 * Endless joining the AB
 * GUADEC contract
 * Google ad grant
 * Trademark request: chrome extension - bug 727936 - integration with GNOME Shell

== Minutes ==

 * Endless joining the AB
  * Also want to send an email to the adboard list to give a heads-up to the other AdBoard members
  * ACTION: Shaun to send the email to the list
  * ACTION: Kat to add people to the email

 * GNOME.Asia budget
  * No updates

 * GUADEC contract
  * No updates

 * Google ad grant
  * No updates

 * Trademark request: chrome extension - bug 727936 - integration with GNOME Shell
  * No updates

 * Advisory board meeting
  * ACTION: Shaun to send out email to find a good time for the meeting

 * ED search update
  * Sri from the ED committee wants to present to the Board at next week's meeting
  * We agree to that
  * A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting

 * Julita's event in March
  * ACTION: Shaun to contact her about the event being approved

 * Unixstickers
   * Allan drafted email - need to send that out

 * Meta-discussion on attracting new contributors?
   * Allan and Jeff have a list of ideas, we could rank them by feasibility/effectiveness and take action on the
first few
   * https://etherpad.gnome.org/p/attracting-contributors-discussion

Ongoing:
 * ED search update
  * 2015-12-01 
   * No news received in recent weeks, mostly because of holidays
  * 2015-12-08
   * 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per
interview. Scheduling of these metings is just beginning.
  * 2015-12-15 to 2015-01-12
   * No updates.
  * 2016-01-19
   * Committee has completed interview with two final candidates 
   * They should have a final answer/proposal to the board within a few weeks
  * 2016-02-02
   * Expect more news this week - we'll start scheduling interviews soon
  * 2016-02-09
   * Sri from the ED committee wants to present to the Board at next week's meeting
   * A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting

 * Google Play account
  * 2015-12-01
   * ACTION: Alexandre to follow up with the Release Team about this
  * 2015-12-08
   * Alexandre mailed the Release Team today, still waiting for an answer.
  * 2015-12-15 to 2016-01-19
   * No updates.
  * 2016-02-02
   * Release team did not come to an agreement/conclusion. Unclear what next steps should be

 * Status of logo copyright
  * 2015-12-01
   * ACTION: Shaun to send out email to d-d-l with proposal
   * No news on this, action item from Shaun is still pending.
  * 2015-12-08 to 2016-01-19
   * No updates.
  * 2016-02-02
   * Shaun will try to pick it up this week

 * CiviCRM discussion (from 2015-12-15's minutes)
  * ACTION: Jeff to pick the item up again in 2016

 * Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
  * 2016-01-12
   * Awaiting for Andrea's reply
  * 2016-01-19
   * Andrea replied back to Jeff
   * Jeff to bring the item back during any of the upcoming meetings  

 * Meta-discussion on attracting new contributors
 * 2016-01-05
  * Item has been deferred.
 * 2016-02-09
   * Allan and Jeff have a list of ideas, we could rank them by feasibility/effectiveness and take action on the
first few
   * https://etherpad.gnome.org/p/attracting-contributors-discussion

 * Jeff reimbursement request (from the mailing list, discussed on the 2016-01-12)

 * J-P Mengual's partnership request for accessibility work
  * 2016-01-19
   * We support the cause but don't have a history working with individuals.
   * Allan suggests sending email proposing ramp up, work more closely as time goes on
   * ACTION: Allan will send email 
  * 2016-02-02
   * Allan has an action item to follow up with this
  * 2016-02-09
   * Allan followed up - this item can be removed from the ongoing items section

 * Unixstickers
  * 2016-02-02
   * Allan has an action item to follow up with this
   * Kat put some information on the agreements page for similar cases
  * 2016-02-09
   * Allan drafted email - need to send that out

 * GNOME.Asia budget
  * 2016-02-02
   * Kat volunteers to help them to write a proper budget, and then go from there
  * 2016-02-09
   * No updates.

 * GUADEC contract
  * 2016-02-02
   * Kat will proceed adjusting the current draft to address the local oraganizer's requests
  * 2016-02-09
   * No updates

 * Google ad grant
  * 2016-02-02
   * Alexandre to follow up with the procedure to get registered
  * 2016-02-09
   * No updates

 * Trademark request: chrome extension - bug 727936 - integration with GNOME Shell
  * 2016-02-02
   * Cosimo to draft an agreement and then we can move the vote on the mailing list
  * 2016-02-09
   * No updates

== Completed actions ==

 * J-P Mengual's partnership request for accessibility work
   * Allan followed up - this is completed

 * Endless joining the AB
  * ACTION: Shaun to write the quote on the GNOME side
  * ACTION: Kat or Alexandre to publish the news
  * Need to find out who the other representative is. First representative is Jonathan
  * ACTION: Rosanna to find out who other representative is and what next steps are for invoicing, etc, and
report to the list

== Pending action items (section that is slowly going to be removed from the meeting minutes) ==
 * Allan and Sri to coordinate with the engagement team to better standardize the licensing of GNOME artwork
 * Cosimo to follow up with interested parties on how to spend the Privacy campaign funds
 * Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement
to the sponsorship brochure
 * Shaun: GNOME logo use by podiatrist
  * Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and
update the licensing page on the website (obsolete)
 * Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for
defence against Groupon
 * Logo usage for t-shirts: Allan to carry on with the process and follow up and have some general guidelines
written down for future cases
 * Shaun and Allan to create a webpage for prior pants winners
 * Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final
over all the GNOME yearly events
 * Kat to draft a contract template for future use organizations for which we handle money
 * Kat to propose privacy bounty T&C/rules for review
 * Andrea to write the Privacy policy for GNOME services (current draft is at https://wiki.gnome.org/Foundation/Privacy)
  * Sysadmin Team's NDA should also be covered when dealing with this item
 * Allan will look at gnome-software privacy issues from a legal standpoint
 * Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
 * Christian to investigate the GNOME gifts situation (inventory management: some stuff we have heaps of,
some we run out of stock quickly; consider an on-demand production service)

--

-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av
_______________________________________________
foundation-announce mailing list
foundation-announce <at> gnome.org
https://mail.gnome.org/mailman/listinfo/foundation-announce
Andrea Veri | 18 Feb 18:05 2016
Picon

Minutes of the Board Meeting of February, 2nd, 2016

= Minutes for Tuesday, February 2nd 2016, 20:00 UTC =

Next meeting date Tuesday, February 9th, 20:00 UTC

== Attending ==

 * Jeff F.T.
 * Rosanna Yuen
 * Alexandre Franke
 * Ekaterina Gerasimova
 * Shaun McCance
 * Cosimo Cecchi
 * Allan Day

== Regrets ==

 * Andrea Veri

== Missing ==

== Agenda ==

  * Endless joining the AB
  * GNOME.Asia budget
  * GUADEC contract
  * Google ad grant
  * Trademark request: chrome extension - bug 727936 - integration with GNOME Shell
  * Trademark request:
    * GNOME logo for session launcher
    * session is on a remote server, they don't have anything to do with it, they just provide the launcher
  * Clarification post about OPW & Karen (originally discussed on the mailing list)

Ongoing:
  * ED search update
  * Google Play account
  * Status of logo copyright
  * J-P Mengual's partnership request for accessibility work
  * Unixstickers
  * Meta-discussion on attracting new contributors?
  * CiviCRM discussion
  * Sysadmin fundraising levels and perks
  * Meta-discussion on attracting new contributors
  * Jeff reimbursement request (from the mailing list)

== Minutes ==

 * Endless joining the AB
  * ACTION: Shaun to write the quote on the GNOME side
  * ACTION: Kat or Alexandre to publish the news
  * Need to find out who the other representative is. First representative is Jonathan
  * ACTION: Rosanna to find out who other representative is and what next steps are for invoicing, etc, and
report to the list
  * Also want to send an email to the adboard list to give a heads-up to the other AdBoard members
  * ACTION: Shaun to send the email to the list
  * ACTION: Kat to add people to the email

 * GNOME.Asia budget
  * Received budget but it's a list of expenses, not a full budget
  * Most expensive option is $23699.50, least expensive option is $13579.50
  * GNOME.Asia organizers haven't communicated us how much they expect to raise themselves
  * Then we'll need to coordinate with the organizers about how much money we'll advance for the conference.
Probably can figure that out by next week.
  * ACTION: Kat volunteers to help them to write a proper budget, and then go from there

 * GUADEC contract
  * We have a draft for the contract. Local organization and Linux Tag e.V. have a few changes that they want us
to make
  * No objections from the board to the proposed changes
  * Rosanna to investigate what the Foundation's liability insurance covers
  * ACTION: Kat will proceed adjusting the current draft to address the local oraganizer's requests

 * Google ad grant
  * Are we interested? We would get free credit for Google AdWords. We could advertise things (e.g. GUADEC)
through Google AdWords for free
  * We would need to register with the program to get accepted, and then need to login once every 90 days at least
  * We can work with the Engagement team to get some further help with this
  * ACTION: Alexandre to follow up with the procedure to get registered

 * Trademark request: chrome extension - bug 727936 - integration with GNOME Shell
  * General feeling that we would prefer for the extension to be hosted on git.gnome.org
  * If they are a third-party we would probably have to sign an agreement where they acknowledge that the
trademark is our property
  * The agreement can protect us in case the logo is used in association with something else, or in case the
project contains malicious code
  * ACTION: Cosimo to draft an agreement and then we can move the vote on the mailing list

 * Clarification post about OPW & Karen
  * This was done. Karen was notified

Ongoing:
 * ED search update
  * 2015-12-01 
   * No news received in recent weeks, mostly because of holidays
  * 2015-12-08
   * 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per
interview. Scheduling of these metings is just beginning.
  * 2015-12-15 to 2015-01-12
   * No updates.
  * 2016-01-19
   * Committee has completed interview with two final candidates 
   * They should have a final answer/proposal to the board within a few weeks
  * 2016-02-02
   * Expect more news this week - we'll start scheduling interviews soon

 * Google Play account
  * 2015-12-01
   * ACTION: Alexandre to follow up with the Release Team about this
  * 2015-12-08
   * Alexandre mailed the Release Team today, still waiting for an answer.
  * 2015-12-15 to 2016-01-19
   * No updates.
  * 2016-02-02
   * Release team did not come to an agreement/conclusion. Unclear what next steps should be

 * Status of logo copyright
  * 2015-12-01
   * ACTION: Shaun to send out email to d-d-l with proposal
   * No news on this, action item from Shaun is still pending.
  * 2015-12-08 to 2016-01-19
   * No updates.
  * 2016-02-02
   * Shaun will try to pick it up this week

 * CiviCRM discussion (from 2015-12-15's minutes)
  * ACTION: Jeff to pick the item up again in 2016

 * Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
  * Awaiting for Andrea's reply

 * Meta-discussion on attracting new contributors
  * Item has been deferred.

 * Jeff reimbursement request (from the mailing list, discussed on the 2016-01-12)

 * J-P Mengual's partnership request for accessibility work
  * 2016-01-19
   * We support the cause but don't have a history working with individuals.
   * Allan suggests sending email proposing ramp up, work more closely as time goes on
   * ACTION: Allan will send email 
  * 2016-02-02
   * Allan has an action item to follow up with this

 * Unixstickers
   * Allan has an action item to follow up with this
   * Kat put some information on the agreements page for similar cases

== Pending action items ==
 * Allan and Sri to coordinate with the engagement team to better standardize the licensing of GNOME artwork
 * Cosimo to follow up with interested parties on how to spend the Privacy campaign funds
 * Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement
to the sponsorship brochure
 * Shaun: GNOME logo use by podiatrist
  * Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and
update the licensing page on the website (obsolete)
 * Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for
defence against Groupon
 * Logo usage for t-shirts: Allan to carry on with the process and follow up and have some general guidelines
written down for future cases
 * Shaun and Allan to create a webpage for prior pants winners
 * Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final
over all the GNOME yearly events
 * Kat to draft a contract template for future use organizations for which we handle money
 * Kat to propose privacy bounty T&C/rules for review
 * Andrea to write the Privacy policy for GNOME services (current draft is at https://wiki.gnome.org/Foundation/Privacy)
  * Sysadmin Team's NDA should also be covered when dealing with this item
 * Allan will look at gnome-software privacy issues from a legal standpoint
 * Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
 * Christian to investigate the GNOME gifts situation (inventory management: some stuff we have heaps of,
some we run out of stock quickly; consider an on-demand production service)

--

-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av
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Gmane