Andrea Veri | 2 Aug 11:57 2013
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GUADEC 2015 intent to bid for Italy, Udine

Here it comes my intention to bid for GUADEC 2015 to be held in Italy, Udine. I'm really sorry I wasn't able to send this email earlier before the timeline's expiration but the internet access is currently not working at all at the dormitories where I'm sleeping these days during GUADEC 2013.

I'm therefore asking to the Board and to the existing bidders if it would be possible for this intention to bid to be accepted even if the timeline itself has passed already.

Thanks in advance,

--
Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av
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Ekaterina Gerasimova | 23 Jul 13:48 2013
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GUADEC 2015 intent to bid for Oxford

Hi all, I am planning to submit a bid on behalf of a small team of users, contributors and other FOSS people to host GUADEC in Oxford, UK, in 2015.

I and a few of the other local team members will be available during the core GUADEC days next week, in case you want to come talk to us about the bid. If you are not planning to be at GUADEC, please feel free to email me with any questions.

You can see our draft bid at https://wiki.gnome.org/EkaterinaGerasimova/GUADEC2015Bid as we put it together. Anyone wishing to join the local team is very welcome to add themselves to the list.


All the best,
Kat
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Emmanuele Bassi | 23 Jul 11:38 2013
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Minutes of the Board meeting of July 9th, 2013

wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20130709

= Minutes for Meeting of July 9th, 2013, 16:00 UTC =
== Next Meeting ==
 * Tuesday, July 23rd, 2013, 16:00 UTC

== Attending ==
 * Rosanna Yuen
 * Andreas Nilsson
 * Joanmarie Diggs
 * Tobias Mueller
 * Karen Sandler
 * Shaun !McCance
 * Ekaterina Gerasimova
 * Marina Zhurakhinskaya
 * Sriram Ramkrishna
 * Emmanuele Bassi
 * Bastien Nocera

=== Missing ===
 * Seif Lotfy

== Board Meeting Agenda ==
 * GUADEC 2013
  * Update on GUADEC 2013
   * We are currently slightly in the red for the event
   * But everything is getting into its place
   * We're missing a fourth keynote
    * All teams are going to be pretty busy for giving out a keynote
    * A proposal is to have the Board do a panel
    * Possibly after the AGM so we can incorporate feedback from the AGM
     * In 2012 we didn't have time for feedback during the AGM
     * The AGM is also used for the team reports
     * We should prepare some slides and notes
     * '''ACTION''': Andreas to prepare some slides and notes for a
board panel at GUADEC
   * Karen is going to send to Joanie details for networking events at GUADEC
   * Board and Adboard meetings at GUADEC
    * Board meeting: July 31, 10am until we drop from exhaustion
    * Adboard meeting: August 5, 10am to 6pm
    * '''ACTION''': Karen to send to adboard-list the date and time
for the advisory board meeting
    * Should we invite Katie from Zareason to attend the adboard meeting?
     * She could take about what is she looking for from GNOME
     * Facilitate discussion with our adboard members
     * '''ACTION''': Karen to propose to Katie from Zareason to join
the adboard meeting

 * Call for GUADEC 2015 bids
  * Call for bids is ready to go live
  * '''ACTION''': Karen to publish the call for bids for GUADEC 2015

 * Montreal Summit
  * We have a confirmed venue: Savoire-Faire offices in Montreal
  * We should announce the summit soon

 * Hardware donation announcement.
  * The GNOME Foundation recieved hardware donations in the form of 6
Chromebooks from Intel and a individual donor.
   * We have a whole set of press releases, so if we announce it now
it would get lost

 * Annual Report update
  * '''ACTION''': Andreas to contact the GUADEC local team to check if
we can print the annual report in Brno
  * How many copies should we print?
   * Not many took a copy in 2012
   * But we only had only two at the AGM
   * ~30 copies could be a good number
   * Depends on how many copies we can distribute and/or take back with us
   * Continue the discussion on the mailing list

 * Travel Committee, Delegation, Budgets, etc.
  * We should use the Montreal summit as a testbed for the changes in
the travel committee policies

 * Collecting funds in Europe update
  * Tobi and Karen need to draft a potential deal to propose

 * Sysadmin and CiviCRM update
  * CiviCRM to be discussed at the board meeting at GUADEC

 * Possible trademark violation to assess.
   * Another software project is using the name GNOME
   * http://www.prweb.com/releases/2013/7/prweb10889727.htm
   * The software is from an academic institution
   * It's a software of general interest
   * It could be a trademark violation
   * We don't want to be aggressive with it
   * But we may have to send a letter to protect the trademark against
abuse in the future
   * '''VOTE''': Should Karen draft and send a letter for the GNOME
trademark violation: unanimous
   * '''ACTION''': Karen to draft and send a letter to inform the
Stevens Institute of Technology of the GNOME trademark violation

== Discussed on the mailing list ==
 * GNOME bugzilla is being harvested by google groups
  * a user is forwarding all bugmail to a Google group
 * draft call for GUADEC 2015 bids
 * OPW contracts
 * Sending merchanice for the openSUSE Conference for a community
volunteer to sell.

== Completed Actions ==
 * Kat will take a picture of a donated laptop
 * Karen will publish the announcement of the donated hardware

== New Action Items ==
 * Andreas to prepare some slides and notes for a board panel at GUADEC
 * Karen to send to adboard-list the date and time for the advisory
board meeting
 * Karen to propose to Katie from Zareason to join the adboard meeting
 * Andreas to contact the GUADEC local team to check if we can print
the annual report in Brno
 * Karen to draft and send a letter to inform the Stevens Institute of
Technology of the GNOME trademark violation

--
W: http://www.emmanuelebassi.name
B: http://blogs.gnome.org/ebassi/
Emmanuele Bassi | 23 Jul 11:32 2013
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Minutes for the Board meeting of June 25th, 2013

wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20130625

= Minutes for Meeting of June 25th, 2013, 16:00 UTC =

== Next Meeting ==
 * Tuesday, July 9th, 2013, 16:00 UTC

== Attending ==
 * Rosanna Yuen
 * Andreas Nilsson
 * Joanmarie Diggs
 * Tobias Mueller
 * Karen Sandler
 * Shaun McCance
 * Ekaterina Gerasimova
 * Marina Zhurakhinskaya
 * Sriram Ramkrishna
 * Seif Lotfy

=== Regrets ===
 * Emmanuele Bassi
 * Bastien Nocera

== Board Meeting Agenda ==
 * Welcome new board!
  * Welcome Ekaterina, Marina and Sriram to the board!
  * Karen presented the obligations of being a director - the duty of
care and the duty of loyalty. Karen recommended that directors use
personal not employment email addresses in their capacity of
directors. Karen also gave an overview of the obligations of officers.
  * Karen discussed the conflict of interest policy.
  * Sri mentioned that employees may have the obligation to notify
their employer
  * Presentation of the different officers roles.
   * Andreas presented his duties as President.
   * Karen summarized the Vice President role
   * Andreas discussed the Secretary role
   * Shaun presented his duties as Treasurer (and also Rosanna's
duties as bookkeeper/administrator)
   * The signing authority of the officers was also discussed.
  * GUADEC 2013  - In person board meeting  - was scheduled for July
30, proposed moving it to the 31st.
  * Regular meeting time, will stay on Tuesdays but at 16:00 UTC, one
hour later than the previous time

 * Update on GUADEC 2013
  * Igalia is coming in at the silver level
  * '''ACTION''': Karen will continue to follow up GUADEC sponsorship
with potential sponsors
  * Board and Adboard meetings at GUADEC

 * Montreal Summit
  * We  are still on the lookout for a location. The local team have
been in  contact with several organizations and things look bright.
  * '''ACTION''': Karen will follow up on the status of the Montreal
summit with the local team

 * Hardware donation announcement.
  * The GNOME Foundation recieved hardware donations in the form of 6
Chromebooks from Intel and a individual donor.
  * '''ACTION''': Kat will take a picture of a donated laptop
  * '''ACTION''': Karen will publish the announcement of the donated hardware

 * Annual Report update
  * Outreach Yearbook
  * '''ACTION''': Marina will follow up with Daniel about the outreach yearbook

== Completed Actions ==
 * Andreas to contact the adboard members with the date of the meeting
at GUADEC for feedback
 * Andreas to contact the local team for securing the venue for the
board and adboard meetings at GUADEC
 * Andreas to contact Zeeshan to notify the travel sponsorship
approval for the Maps hackfest
 * Andreas to contact Ryan to coordinate with the local volunteers for
securing a venue in Montreál for the summit by August
 * Emmanuele to send an email reminding accepted speakers to confirm
presence, and to contact the travel committee for sponsorship
 * Joanie to contact travel committee about the allocated budget for
travel sponsorship
 * Karen to carry on the discussion to explore the offer from
Wau-Holland-Stiftun for collecting funds in Europe for us.

== New Action Items ==
 * Karen will continue to follow up GUADEC sponsorship with potential sponsors
 * Karen will follow up on the status of the Montreal summit with the local team
 * Kat will take a picture of a donated laptop
 * Karen will publish the announcement of the donated hardware
 * Marina will follow up with Daniel about the outreach yearbook

--
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B: http://blogs.gnome.org/ebassi/
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Emmanuele Bassi | 23 Jul 11:18 2013
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Minutes of the Board meeting of June 11th, 2013

wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20130611

= Minutes for Meeting of June 11th, 2013, 15:00 UTC =
== Next Meeting ==
 * Tuesday, June 25th, 2013, 15:00 UTC

== Attending ==
 * Emmanuele Bassi
 * Rosanna Yuen
 * Bastien Nocera
 * Andreas Nilsson
 * Joanmarie Diggs
 * Tobias Mueller
 * Seif Lotfy (late)
 * Karen Sandler

=== Regrets ===
 * Shaun !McCance (leave early)

== Board Meeting Agenda ==
 * GUADEC 2013
  * Update on GUADEC 2013
   * Canonical is joining as silver sponsors
   * Intel declined, but they are still interested in sponsoring GNOME
  * GUADEC Travel Budget
   * Last meeting we allocated 30,000 EUR in travel for GUADEC. Was this enough?
   * We have room in the budget for extensions
   * '''ACTION''': Joanie, Karen to contact the travel committee if
they need more funding
  * Board and Adboard meetings at GUADEC
   * Adboard members have raised issues for a meeting before the
GUADEC start date!
   * New proposed date for the adboard meeting: August 5th
   * Board meeting would be on the 31st of July, instead of July 30th.
   * '''ACTION''': Karen to notify the new board members that there
could be a change in the board and adboard meeting dates
  * CfP for Birds of a Feather (BoF) sessions and Lightning Talks (LT)
has been opened
  * We should open the bids process for GUADEC 2015
   * '''ACTION''': Karen to draft the call for bids for GUADEC 2015
   * '''ACTION''': Karen to schedule meeting with Strasbourg team during GUADEC

 * Montreal Summit
  * We are still on the lookout for a location. The local team have
been in contact with several organizations and things look bright.
  * Ryan contacted the Canonical office manager, but has received no reply yet
  * The local team has been scouting for a location

 * Travel report of GNOME.Asia and LinuxCon Japan from Karen
  * http://blogs.gnome.org/gnomg/2013/06/10/long-overdue-report-of-the-gnome-asia-summit-2013/
  * GNOME.Asia Well-organized, attendance was a bit lower than
expected, but very enthusiastic
  * Tobi was voted the best speaker of the event
  * Karen was able to talk to various adboard members during LinuxCon
  * Good feedback for the marketing team

 * Permission to use GNOME in short film.
  * Stephen van Vuuren e-mailed the board and asked for permission to
use GNOME as a prop in a short film.
  * It's not a copyright issue, more of a trademark one since
copyrights are freely licensed
  * Unless it's disparaging GNOME, usage should be granted through the
the license we use
  * '''VOTE''': Permission to use the GNOME trademark  in a short film
such that it is not disparaging to GNOME or its mark: +1 Seif,
Andreas, Joanie, Bastien, Emmanuele, Tobi
  * '''ACTION''': Karen to notify Stephen van Vuuren of the decisions
to grant him the permission to use the GNOME trademark in his short
film

 * Hardware donation announcement.
  * The GNOME Foundation recieved hardware donations in the form of 6
Chromebooks from Intel and a individual donor.
  * We should announce this on gnome.org and other appropriate channels.
  * Karen drafted a PR, it's now being reviewed by Intel's PR department

 * There is a draft news item for the a11y of documents bid from Igalia

 * OSTree questions from Colin Walters.
  * Colin sent a series of questions to board-list after the OSTree
report during the adboard meeting
  * Is the gnome-ostree project an appropriate use of The GNOME brand?
  * GNOME server resources and administrator time?
  * Is gnome-ostree an official product of GNOME?
  * Licensing issues
  * '''ACTION''': Karen to answer Colin's questions on the ostree
usage of, and impact on, the GNOME branch

 * Annual Report update
  * Done
  * Andreas sent the draft to marketing-list for review
  * '''ACTION''': Andreas to send the draft of the annual report to
the board list for review

 * Accounting Software fundraiser for Free Software organizations.
  * We are waiting for the end of the fund raising campaign

 * Collecting funds in Europe update
  * Karen drafted a MOU and Tobi is reviewing that

 * Sysadmin and CiviCRM update
  * No new updates
  * '''ACTION''': Karen to pick up the discussion from the last email
exchange on CiviCRM

 * New board handover
  * A new board have been elected. How should the handover be handled?
  * New board is confirmed on June 18th
  * For the next meeting, June 25th, the new board members will be
invited but won't be able to vote
  * After July 1st, the old board members will be invited to the
meeting, but won't be able to vote
  * '''ACTION''': Andreas to contact the new board members and invite
them to the June 25th board meeting

== Discussed on the mailing list ==
 * Etherpad status.
  * The Etherpad instance was acting weird during the last two
meetings and Andrea have been looking into it.
 * Exception to renewals during elections.
 * Board meeting dates

== Completed Actions ==
 * Andreas to contact the adboard members with the date of the meeting
at GUADEC for feedback
 * Andreas to contact the local team for securing the venue for the
board and adboard meetings at GUADEC
 * Andreas to contact Zeeshan to notify the travel sponsorship
approval for the Maps hackfest
 * Andreas to contact Ryan to coordinate with the local volunteers for
securing a venue in Montreál for the summit by August
 * Emmanuele to send an email reminding accepted speakers to confirm
presence, and to contact the travel committee for sponsorship
 * Joanie to contact travel committee about the allocated budget for
travel sponsorship

=== New Action Items ===
 * Andreas to send the draft of the annual report to the board list for review
 * Andreas to contact the new board members and invite them to the
June 25th board meeting
 * Joanie, Karen to contact the travel committee if they need more funding
 * Karen to notify the new board members that there could be a change
in the board and adboard meeting dates
 * Karen to pick up the discussion from the last email exchange on CiviCRM
 * Karen to answer Colin's questions on the ostree usage of, and
impact on, the GNOME branch
 * Karen to notify Stephen van Vuuren of the decisions to grant him
the permission to use the GNOME trademark in his short film
 * Karen to draft the call for bids for GUADEC 2015
 * Karen to schedule meeting with Strasbourg team during GUADEC

--
W: http://www.emmanuelebassi.name
B: http://blogs.gnome.org/ebassi/
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Emmanuele Bassi | 23 Jul 11:14 2013
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Minutes of the Board meeting of May 28th, 2013

wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20130528

= Minutes for Meeting of May 28th, 2013, 15:00 UTC =
== Next Meeting ==
 * Tuesday, June 11th, 2013, 15:00 UTC

== Attending ==
 * Emmanuele Bassi
 * Bastien Nocera
 * Shaun !McCance
 * Andreas Nilsson
 * Seif Lotfy (late)
 * Joanmarie Diggs

=== Regrets ===
 * Rosanna Yuen
 * Tobias Mueller
 * Karen Sandler

== Board Meeting Agenda ==
 * GUADEC 2013
  * Update on GUADEC 2013
   * 3 keynotes confirmed. The 4th is still pending.
   * Papers commitee are waiting for people confirming
   * '''ACTION''': Emmanuele to send an email reminding accepted
speakers to confirm presence, and to contact the travel committee for
sponsorship
   * Letters of invitation for people needing visas.

 * GUADEC Travel Budget
  * Germán via the Travel Commitee asked what the travel budget for
GUADEC 2013 will be.
  * Previous years: EUR 30,000
   * Currently running under budget
   * '''ACTION''': Shaun to look at the budget for an extra allocation
for the travel committee
  * '''VOTE''': Allocate EUR 30,000 for the travel committee for
travel sponsorship: unanymous
  * '''ACTION''': Joanie to contact travel commitee about the
allocated budget for travel sponsorship

 * Board and Adboard meetings at GUADEC
  * We need to decide on the days and time for the board and adboard
meetings at GUADEC based on availability of board members and adboard
feedback.
  * Constraints:
   * Avoid core days, to prevent collisions with talks
   * Possibly avoid extra days, to prevent collisions with BoF sessions
   * Possible dates: Tuesday, July 30 (Board) and Wednesday, July 31 (Adboard)
   * Possible venue: Red Hat offices in Brno, needs confirmation with local team
   * '''ACTION''': Andreas to contact the adboard members with the
date of the meeting at GUADEC for feedback
   * '''ACTION''': Andreas to contact the local team for securing the
venue for the board and adboard meetings at GUADEC

 * Montreal Summit
  * We received a offer from Ryan Lortie to hold the summit at the
Montreal Canonical offices.
  * Space requirements are usually small for the summit attendance
   * But we usually need more smaller rooms for breakaway sessions
  * We also have volunteers from the community, but no word on a venue
  * We can also check with Collabora if they can help securing the
university venue that we had two years ago
  * '''ACTION''': Andreas to contact Ryan to coordinate with the local
volunteers for securing a venue in Montreál for the summit by August
  * '''ACTION''': Seif to contact Collabora to ask if they can help
with securing a venue in Montreál for the summit

 * NET + GNOME Hackfest 2013:
  * David Nielsen sent an e-mail to the board asking for help with a
.NET GNOME 3 Hackfest in October.
  * They are talking with sponsors, but would appreciate help with
that from the board too.
  * No further update

 * Maps hackfest budget request
  * Requested travel sponsorship of 263 USD for one person.
  * '''VOTE''': Allocate 263 USD for the Maps hackfest travel
sponsorship: unanymous
  * '''ACTION''': Andreas to contact Zeeshan to notify the travel
sponsorship approval for the Maps hackfest

 * Donated hardware
  * Intel OTC donated 6 Chrome Pixels to GNOME to work on high
resolution display support
  * Another Pixel has been donated by Brion Vibber
  * The laptops have been sent to Shell and toolkit developers
  * The Board wishes to thank Intel and Brion for their donations

 * Annual Report update
  * Andreas is still working on the design
  * We should be able to hand it out to the adboard meeting at GUADEC

 * Travel Committee, Delegation, Budgets, etc.
  * Joanie put together her thoughts on the issue in a lenghty e-mail.
She also sent a shorter version of her proposal to the travel
committee.
   * Short version: have travel organized by each event organizer
   * Budget requests go directly to the board
   * Bank details should only be seen by Rosanna
  * Discussed on the mailing list
   * Discussion still ongoing
   * We are still waiting for more feedback after GUADEC
  * Reworking the travel policy before GUADEC would be problematic
  * Latest update to the proposal: have a single responsible for
interfacing the board with the event organizers that require travel
assistance
   * Not to handle travel requests per se, mostly to act as a point of contact
  * '''ACTION''': Joanie to draft a new travel assistance form to
replace the current one

 * Sysadmin and CiviCRM update
  * General maintenance

 * Treasurer
  * Shaun is not running again
  * Kat is volunteering to take the position if she is elected
  * Shaun and Kat may meet after the elections have been finalized but
before the official appointment
  * Shaun would like to handle the transition in person, if possible,
to give Kat an overview of the budget process
  * Should probably involve Karen to check for legal/bylaws objections

== Discussed on the mailing list ==
 * Debashi Ray reached out to the board asking for legal advice
regarding GNOME Online Accounts and Flickr icons & trademarks

== Completed Actions ==
 * Andreas to change mentions of Gobby to Etherpad in the wiki.
 * Karen to notify attendees of the Marketing Hackfest that the
requested budget was approved.
 * Karen to send an email to David Nielsen for an update on the dotNET
hackfest proposal
 * Karen to send the agenda for the Advisory board meeting
 * Andreas and Karen to contact Andrea about reliability of gobby,
restore from backups, etc.

== New Action Items ==
 * Emmanuele to send an email reminding accepted speakers to confirm
presence, and to contact the travel committee for sponsorship
 * Shaun to look at the budget for an extra allocation for the travel committee
 * Joanie to contact travel commitee about the allocated budget for
travel sponsorship
 * Andreas to contact the adboard members with the date of the meeting
at GUADEC for feedback
 * Andreas to contact the local team for securing the venue for the
board and adboard meetings at GUADEC
 * Andreas to contact Ryan to coordinate with the local volunteers for
securing a venue in Montreál for the summit by August
 * Seif to contact Collabora to ask if they can help with securing a
venue in Montreál for the summit
 * Andreas to contact Zeeshan to notify the travel sponsorship
approval for the Maps hackfest
 * Joanie to draft a new travel assistance form to replace the current one

--
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B: http://blogs.gnome.org/ebassi/
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Emmanuele Bassi | 23 Jul 11:07 2013
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Minutes for the Board meeting of May 14th, 2013

wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20130514

= Minutes for Meeting of May 14th, 2013, 15:00 UTC =

== Next Meeting ==
 * Tuesday, May 28th, 2013, 15:00 UTC

== Attending ==
 * Emmanuele Bassi
 * Rosanna Yuen
 * Bastien Nocera
 * Shaun !McCance
 * Andreas Nilsson
 * Seif Lotfy
 * Tobias Mueller
 * Karen Sandler

=== Regrets ===
 * Joanmarie Diggs

== Board Meeting Agenda ==
 * A11y work
  * We accepted a bid, now we want to get some publicity out
  * Karen wrote a contract based on the previous ones and sent it to
Igalia for signing
  * We should announce that the bid has been approved
  * We should have a better PR campaign when the work has been completed

 * Events

 * GUADEC 2013
  * Update on GUADEC 2013
   * Two keynotes finalized, remaining two are top priority
   * Final round of acceptance / rejection emails will be sent soon
   * Need to improve the web presence
   * When will we have the face to face Board and Advisory Board meeting
    * We shall ask the advisory board when they want to have it.
    * The board meeting is probably better to be had before the adboard meeting
   * What is the status of a contract for video services?
    * New contract has been updated after our recommendations
   * Letters of invitation for people needing Visa's.
    * Karen wanted to coordinate with Robert and Florian to make sure
that the right person send the letter of invitation to those who need
it. Has that been done?
    * Karen sent them a template, will update after the next GUADEC meeting

  * Upcoming "Boston Summit"
   * Karen wanted to reach out to people from Boston and Montreal to
see if they are interested in organizing it. Is anyone interested?
   * Montreal seem to have organizers selected

  * dotNET + GNOME Hackfest 2013:
   * https://live.gnome.org/Hackfests/dotNET2013
   * David Nielsen sent an e-mail to the board asking for help with a
.NET GNOME 3 Hackfest in October.
   * They are talking with sponsors, but would appreciate help with
that from the board too.
   * Karen wanted to talk to potential sponsors. Has any sponsor returned yet?
   * They've already secured some corporate sponsorship but not having
much luck  finding additional sponsors
   * Budget estimate is USD 5000
   * The attendees are not all foundation members
   * The board would like to see an updated budget and proposal
   * '''ACTION''': Karen to send an email to David Nielsen for an
update on the dotNET hackfest proposal (done)

  * Other upcoming events
   * Marketing hackfest
    * Karen proposed a Marketing hackfest:
https://live.gnome.org/Hackfests/Marketing2013
    * Do we approve the 4500 USD?
    * Karen is still waiting for an answer from SFLC to use their
space for the hackfest
    * There are various fallbacks in place
    * Updated budget to USD 5500 to cover eventual increased flight costs
    * '''VOTE''': Approve the marketing hackfest budget of USD 5500:
+1 Bastien, Tobi, Shaun, Seif, Emmanuele; Andreas abstains
     * '''ACTION''': Karen to notify marketing team regarding the
hackfest approval (done)

  *  Maps hackfest
   * https://live.gnome.org/Maps/HackfestSpring2013
   * Needs moving page to the right location
   * There is a venue
   * Only one person would require travel assistance

 * Evaluation of GNOME instance of Etherpad.
  * slow but better than Gobby which crashes
  * Andreas wanted to fix the wiki.

 * Adboard meeting
  * Our last adboard meeting was in early February, it's time to start
schedule the next one.
  * Suggested date is May 17th
   * Have we agreed on this now?
  * We need to create and send out an agenda. Potential topics are
   * Testing/OSTree
   * Karen wanted to reach out to Colin and ask if he wants to present
code testing in GNOME using OSTree. Has he responded yet?
    * Colin is prepared to participate.
   * GUADEC meeting schedule
   * Zareason
   * '''ACTION''': Karen to send the agenda for the adboard meeting
   * Potential future topics
    * User testing
    * Extensions

 * Annual Report
  * Andreas is currently working on picking up the designs
  * Close to completion

 * Accounting Software fundraiser for Free Software organizations.
  * Free  Software Conservancy are raising money to create a
accounting software  for free software organizations and wants a
endorsement from the GNOME  Foundation.
   * Still in the preliminary stages
   * Rosanna, Shaun and Karen wanted to write up a report of the
current pros and cons of GNUCash.

 * Travel Committee, Delegation, Budgets, etc.
  * Joanie put together her thoughts on the issue in a lenghty e-mail.
  * She also sent a shorter version of her proposal to the travel
commitee and board-list
  * Organizers should be responsible, but we still need somebody to
take point in talking with the organizers
  * Discussion continues on the mailing list

 * Collecting funds in Europe
  * Karen and Tobias are blocking to write a Memorandum Of Understanding

 * Sysadmin and CiviCRM update
  * Andrea has been sending updates for the sysadmin side
  * But it's a bit unclear for the CiviCRM side

== New Action Items ==
 * Karen to send an email to David Nielsen for an update on the dotNET
hackfest proposal (done)
 * Karen to notify marketing team regarding the hackfest approval (done)
 * Karen to send the agenda for the adboard meeting

--
W: http://www.emmanuelebassi.name
B: http://blogs.gnome.org/ebassi/
Emmanuele Bassi | 23 Jul 11:00 2013
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Minutes of the Board meeting for April 30th, 2013

wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20130430

= Minutes for Meeting of  April 30th, 2013 =

== Next Meeting ==

 * Tuesday, May 14th, 2013, 15:00 UTC

== Attending ==

 * Rosanna Yuen
 * Bastien Nocera
 * Shaun !McCance
 * Andreas Nilsson
 * Tobias Mueller
 * Karen Sandler
 * Seif Lotfy
 * Joanmarie Diggs joining late to recuse herself from the discussions
about the a11y bid

=== Regrets ===

=== Missing ===

 * Emmanuele Bassi

== Board Meeting Agenda ==

 * A11y bid - VOTE
  * The committee of volunteers (John Walicki,  Mike Gorse, Juanjo
Marin, David Bolter and Joseph Scheuhammer) has recommended approving
the single bid received from Igalia, without renewing the call for
bids. Igalia has been responsive about providing answers to follow up
questions.
  * '''VOTE''': approve the a11y bid: +1 Bastien, Andreas, Seif, Shaun, Tobias
  * Joanie not participating in this portion of meeting
  * Thanks to all who participated in the evaluation of bids
  * '''ACTION''':  Karen to notify Igalia of the approval of their
a11y bid and discuss steps to get work under way
  * Joanie joined the meeting

 * Events
 * GUADEC 2013
   * Update on GUADEC 2013
     * The sponsorship requests are ongoing. Karen is starting to ping
people more more aggressivley.
     * Contract for video services in the works.
   * GUADEC agreement (draft) between Liberix and GNOME Foundation.
   * Letters of invitation for people needing Visa's.
   * '''ACTION''': Karen will coordinate with Robert and Florian to
make sure that the right person send the letter of invitation to those
who need it.
 * GNOME.Asia Summit
   * Update on GNOME Asia Summit
   * Waiting for confirmation on specific sponsors.
   * In general things are moving along well.
 * Upcoming "Boston Summit"
   * Portland is one suggested location. That location might increase
travel costs, but nobody else from the other location have stepped up
yet.
   * '''ACTION''': Karen will reach out to people from Boston and
Montreal to see if they are interested in organizing the summit
 * NET + GNOME Hackfest 2013:
   * David Nielsen sent an e-mail to the board asking for help with a
.NET GNOME 3 Hackfest in October.
   * They are talking with sponsors, but would appreciate help with
that from the board too.
   * '''ACTION''': Karen can talk to potential sponsors for the dotNet
+ GNOME Hackfest.
  * Other upcoming events
   * Marketing hackfest
   * Maps hackfest

 * Evaluation of GNOME instance of Etherpad.
  * This is the third meeting using Etherpad. Any feedback? Should we
continue using it?
   * slow but better than Gobby which crashes
   * Thanks to Andrea for setting it up!
   * '''ACTION''': Andreas to add the Etherpad link to the
FoundationBoardPrivate wiki page

 * Annual Report

 * Adboard meeting
  * Our last adboard meeting was in early February, it's time to start
schedule the next one.
   * Suggested date is May 17th
  * Ideas for topics.
   * Testing/OSTree
   * User testing
  * Possibly Extensions?
  * '''ACTION''': Karen will reach out to Colin and ask if he wants to
present code testing in GNOME using OSTree during the adboard meeting.

 * Accounting Software fundraiser for Free Software organizations.
  * Free  Software Conservancy are raising money to create a
accounting software  for free software organizations and wants a
endorsement from the GNOME  Foundation.
   * Will be specifically aimed towards organizations
   * Feedback from Rosanna regarding GNUCash.
    * Import from paypal is currenty a issue.
    * Impossible to create a invoice in a foreign currency.
    * In general GNUCash works fairly all right for our purposes today.
    * '''ACTION''': Rosanna, Shaun and Karen to write up a report of
the current pros and cons of GNUCash.
    * '''ACTION''': Karen to make sure Bradley from Concervacy is in
contact wiht the GNUCash developers
    * '''VOTE''': +1 Joanie, Shaun, Andreas, Bastien, Tobi on the
condition that the GNUCash developers are consulted

 * Code of conduct

 * Travel Committee, Delegation, Budgets, etc.
  * Joanie put together her thoughts on the issue in a lenghty e-mail.
  * We need a secure way to handle bank account information.
  * '''ACTION''': Joanie to send a shorter version of her proposal to
the travel committee to board-list.

 * Collecting funds in Europe
  * No updates right now

 * Womens outreach update
  * Karen put together some ground rules for the programs.
  * GNOME currently have funds for two interns.

 * Sysadmin and CiviCRM update

== Discussed on the mailing list ==

 * RMS e-mailed the board about possible missing license notice in
gnome-shell, Andreas pointed him to the git tree where the license
file is.
 * Andrea Veri gave an update on his weekly items as a sysadmin.
 * Vincent Untz e-mailed and asked for meeting minutes from the last
couple of meeting. Emmanuele promised to send them to the foundation
list as soon as possible.
 * Tobias Mueller e-mailed the board and proposed a schedule for the
upcoming board elections.

=== New Action Items ===

 * Karen to notify Igalia of the approval of their a11y bid and
discuss steps to get work under way
 * Karen will coordinate with Robert and Florian to make sure that the
right person send the letter of invitation to those who need it.
 * Karen will reach out to people from Boston and Montreal to see if
they are interested in organizing the summit
 * Karen can talk to potential sponsors for the dotNet + GNOME Hackfest.
 * Andreas to add the Etherpad link to the FoundationBoardPrivate wiki page
 * Karen will reach out to Colin and ask if he wants to present code
testing in GNOME using OSTree during the adboard meeting.
 * Rosanna, Shaun and Karen to write up a report of the current pros
and cons of GNUCash.
 * Karen to make sure Bradley from Concervacy is in contact with the
GNUCash developers
 * Joanie to send a shorter version of her proposal to the travel
committee to board-list.

--
W: http://www.emmanuelebassi.name
B: http://blogs.gnome.org/ebassi/
Ekaterina Gerasimova | 12 Jul 23:33 2013
Picon

Call for GUADEC 2015 bids

The call for bids has been announced: https://www.gnome.org/news/2013/07/the-gnome-foundation-invites-proposals-to-host-guadec-2015/

Please submit your intent to bid by the 1st of August. The deadline for bid submissions is the 30th of September.

***************

Teams wishing to organize GUADEC in their city should let the board know of their intent to submit a bid by the 1st of August by e-mail to foundation-announce <at> gnome.org and board-list <at> gnome.org, indicating their availability to meet during this year's GUADEC to discuss it with the GNOME Foundation board. Final bids will be due by September 30, 2013

Keep in mind that a good candidate should meet the following criteria:

 * easily accessed by plane or train
 * motivated local team, preferably with experience in event organisation
 * a venue available to host the event
 * good options for lunches (catering, student restaurant…)
 * affordable accommodation and places to eat in the evening
 * space for informal talks and impromptu hacking
 * local industry and government support

Bids from previous years are available for reference. Also be aware that while organizing a conference such as GUADEC is a huge undertaking, people from the GNOME community have been there before you and will be there to help you. You can find more information at https://wiki.gnome.org/GUADEC including a HowTo for writing a bid[1] and an overview of the kinds of things you should include in the proposal.

[1] https://wiki.gnome.org/GuadecPlanningHowTo/Bid
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Emmanuele Bassi | 11 Jun 11:24 2013
Picon

Call for BoF sessions and lightning talks at GUADEC

Hi all;

The call for Bird of a Feather and Lightning Talks for GUADEC 2013 is now open.

You can submit a proposal for the BoF and hacking sessions to be held
at GUADEC simply by adding your session to the wiki page at:

  https://live.gnome.org/GUADEC/2013/BOFs

and notifying the GUADEC papers committee at:

  guadec-papers <at> gnome.org

IMPORTANT: Make sure to note the amount of expected participants to
the BoF, for a quicker allocation of the room.

The schedule will be organized depending on the number of available
rooms and scheduled sessions, on a first come, first serve basis.

For lightning talks, the instructions are on the wiki:

  https://live.gnome.org/GUADEC/2013/LightningTalks

GUADEC is the GNOME Users and Developers European Conference, and will
be hosted at Brno, Czech Republic, between August 1st and August 8th,
2013. For more information, please go to the GUADEC website:

  http://www.guadec.org

If you have any question, feel free to contact the organization committee at:

  guadec-list <at> gnome.org

Have fun, and see you at GUADEC!

Ciao,
 Emmanuele, on behalf of the GUADEC papers committee.

--
W: http://www.emmanuelebassi.name
B: http://blogs.gnome.org/ebassi/
Andrea Veri | 10 Jun 17:39 2013
Picon

GNOME Foundation Board Elections Spring 2013 - Preliminary Results

Dear Foundation Members,

the GNOME Foundation Membership & Elections Committee is pleased to announce the preliminary results for the Board of Directors.

We strongly encourage everyone to look at the detailed results to verify their ballot. (see below)

These results can be challenged by sending an e-mail to elections <at> gnome.org. The challenges have to be sent before Tuesday, 2013-06-18, 23:59 UTC. Please note these results should not be considered final until any challenge have been resolved.

The results can be found at:

A list of all votes can be found at:

If the results are not challenged, the new Board will be composed by:

Tobias Mueller
Joanmarie Diggs
Emmanuele Bassi
Andreas Nilsson
Sriram Ramkrishna
Ekaterina Gerasimova
Marina Zhurakhinskaya.

Some figures about the votes: there were 361 registered voters. 192 voters sent valid ballots.

Cheers,
  Andrea Veri
  on behalf of the GNOME Foundation Membership & Elections Committee
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Gmane