Jeff Fortin Tam | 11 May 02:00 2015
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Summary of work done throughout 2014-2015

Dear Foundation Members,

In case you missed it with the flurry of activity on Planet GNOME lately, you might be interested in this report:
http://jeff.ecchi.ca/blog/2015/05/07/presidents-report-the-state-of-the-gnome-foundation/

Among other things, it summarizes what your elected board of directors has been up to these past twelve months.

Thanks,
Jean-François
_______________________________________________
foundation-announce mailing list
foundation-announce <at> gnome.org
https://mail.gnome.org/mailman/listinfo/foundation-announce
Andrea Veri | 8 May 18:11 2015
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Minutes of the Board Meeting of April, 30th, 2015

= Minutes for Friday, April 30th, 2015, 18:00 UTC =

Next meeting due on May 15th, 2015 at 16:00 UTC

== Attending ==
 * Rosanna Yuen
 * Marina Zhurakhinskaya
 * Jeff Fortin
 * Sriram Ramkrishna
 * Tobias Mueller
 * Ekaterina Gerasimova
 * Karen Sandler (late, with advance regrets)

== Regrets ==
 * Andrea Veri

== Board meeting ==
 * GUADEC 2015 organization sitrep 
  * FFKP as the handler for Swedish funds?
   * They are requesting 5% admin fees.
    * Is that amount fair? General consensus on the board is yes
     * Need to have a very clear writing on whether the 5% is after or before external processing fees
     * Weird clause: "The administration fee shall, however, apply to funding received by the FFKP both by the
FFKP directly and indirectly through the GNOME Foundation, as it relates to GUADEC 2015" -- it's
basically an exclusivity clause that would mean getting taxed on funds that we have collected ourselves
in the US. We cannot accept it. We need to clarify that it must be only for the funds that they are actually
processing for us.
     * Will the registration fees be handled through them or through GNOME?
      * Registration fees are usually handled by local organizers as we have to send them money to cover expenses
anyway, but technically we could also handle it ourselves, it's been done before

 * GUADEC 2016 call for bids
  * ACTION: Kat to send out an email to announce the opening of the call for bids for next week.

 * Clearance for usage in feature film

 * GNOME Peru Fest 2015 expenses 
  * 532 USD as the final requested amount instead of the pre-approved 500 USD 
  * Jeff reviewed the receipts, all clear. Up to a vote for the amount, then reimbursement.
  * Any particular reason why it went overbudget?
  * VOTE to reimburse the 532 amount: +1 from Tobi, Kat, Jeff, Sri, Marina; Karen abstains
  * ACTION: Jeff to reply and (gently :) ask for keeping on budget in the future)

 * Adboard outreach

 * Deferred until further mailing list discussion occurs from other board members (or missing info):
  * Desktop Summit 2011 taxes
  * ED search
  * Discuss plans for reviewing salaries/hourly rates of employees/contractors 

== Discussed on the mailing list ==
 * Revocation of the "Attorney of Record" and correspondence fields updates on our trademark registrations
  * More details about this topic are available on the minutes from the April 10th (the subject of the mail
states the meeting was held on the 4th, apologizes) meeting on the "Discussed on the mailing list" section
   * https://mail.gnome.org/archives/foundation-announce/2015-April/msg00004.html
  * Andrea is coordinating with Pam to make this happen

 * Waiver for Pamela Chestek for her to represent the GNOME Foundation in the transfer of Outreachy to Conservancy
  * Pamela being a counselor at the Software Freedom Conservancy required her to provide a waiver to both the
parties involved as she is going to represent the GNOME Foundation on this matter
  * VOTE: +1 Marina, Jeff, Andrea, Tobi, Sri. Karen abstains.

 * OPW travel allowance payments
  * Five were the outstanding travel allowance payments
  * This should be the latest round of travel allowance payments the GNOME Foundation will manage.
  * VOTE: +1 Marina, Karen, Jeff, Andrea, Tobi, Sri

 * Creating an agreement between the GNOME Foundation and Conservancy about Outreachy transfer
  * As a follow up of the Board meeting held on the 23th of January where the next steps of the OPW were drafted an
agreement has been discussed and voted on for Outreachy to migrate from the GNOME Foundation to the
Software Freedom Conservancy
   * https://mail.gnome.org/archives/foundation-announce/2015-February/msg00000.html
  * Kat and Rosanna prepared a financial report containing all the assets and liabilities due to be
transferred over to the Software Freedom Conservancy
  * VOTE: +1 Sri, Andrea, Jeff, Tobi, Kat. Marina and Karen abstain.

== Completed actions ==
 * GNOME Peru Fest 2015: Jeff to get back to Julita asking for the receipts as they weren't attached on the last
e-mail she sent us
 * GUADEC 2015 organization: Jeff ask the GUADEC 2015 organization team to keep the Board c.c.ed on calls for
GUADEC irc meetings, additionally invite the GUADEC team to a portion of the next Board meeting

== Pending action items ==
 * HELLOTUX t-shirts with GNOME's logo: Sri to check with the engagement team for validation for this, and
then we'd need to sign a formal agreement
 * Desktop Summit 2011 taxes: Kat to mail Marta back asking for more details on how the total amount we should
pay was reached
 * Board to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final
over all the GNOME yearly events
 * Kat to create a private wiki page on the web services accounts holders and passwords
  * Allan and Kat decided to go for a private git account instead for security reasons
 * Kat to draft a proposal for a privacy policy for review
 * Kat to draft a contract template for future use organizations for which we handle money
 * Kat to propose privacy bounty T&C/rules for review
 * Karen to write the Privacy policy for GNOME services
 * Karen will look at gnome-software privacy issues from a legal standpoint
 * Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
 * Tobi to continue pursuing the fund collection in Europe
 * Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure
 * Sri to investigate better uses of adsense/adwords on the GNOME websites
 * Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
 * Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
 * Sri to investigate the GNOME gifts situation
 * Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork
 * Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin

--

-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av
_______________________________________________
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Andrea Veri | 4 May 02:31 2015
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Announcing Board of Directors Elections 2015

Dear Foundation Members,

The GNOME Foundation Membership and Elections Committee are pleased to 
announce the upcoming elections for the Board of Directors in Spring 
2015.

The most important deadlines (UTC) in the timeline are the following:

                          *GNOME Board Elections 2015*
                2015-05-06: List of candidates opens.
                2015-05-18: Last day to announce candidacies, submit summary statements.
                2015-05-21: Final list of candidates.
                2015-05-25: Instructions mailed to eligible voters, voting begins.
                2015-06-08: Voting closes.
                2015-06-10: Preliminary results are announced.
                2015-06-17: Last day to challenge preliminary results.

ELECTIONS
=========

The seven members of our current Board of Directors have been ruling 
GNOME for 12 months now. We, the GNOME Foundation Members, will have 
to elect what will be the Board of Directors for the next year.

CANDIDACY
=========

If you want to run for one of the seven positions on The GNOME 
Foundation Board of Directors, then send an email to 
foundation-announce gnome org and elections gnome org with your full
name, e-mail, corporate affiliation (if any), and your reasons for 
wanting to serve as a director.

Candidacies must be announced prior to 2015-05-18, 23:59 UTC.

All discussion related to the elections should be held on 
foundation-list. Members are invited to ask questions to one or all 
candidates on that list (see below).

A list of candidates will be announced on 2015-05-21.

At this point, you are invited to ask the candidates questions by 
sending them to foundation-list. These candidates might become your 
representative, so do not hesitate to ask them questions.

Please try to avoid asking duplicate questions that others have 
already asked. Also, bear in mind that the candidates invest a lot of 
time answering questions, so please be reasonable with the amount and 
scope of the questions. You can also send your questions to 
membership-committee gnome org instead, so that the committee can 
collect, sift and sort the questions before sending them to 
foundation-list for the candidates to respond. Though, if you prefer 
to ask your questions directly, please do so.

ELECTORATE
==========

Every GNOME Foundation member whose membership is valid as of 
2015-05-21 is eligible to vote in the elections. Please note that 
Emeritus members won't have voting rights. More details about what 
Emeritus members can and can't do are available at 
https://wiki.gnome.org/MembershipCommittee/EmeritusMembers.

If you are not a member yet, please consider applying for membership 
ASAP. Late applications will most likely not be processed in time.

The GNOME Foundation Membership and Elections Committee do inform 
members they need to renew by mailing them once a month both on their 
personal e-mail and on the foundation-list mailing list. We recommend 
that members to also double check this to avoid a missed opportunity 
to vote. Please verify that the email address that is associated with 
your GNOME Foundation membership is valid and that you are able to 
read emails sent to this address. With the introduction of
https://account.gnome.org verifying this information is now possible
by just loggin in with your GNOME Account. Your password can be reset
with the following command:

ssh -l gnome_userid account.gnome.org

A new password will be e-mailed directly to the registered e-mail for 
your account. In case the above solution won't work or you don't know 
what your username is please get in touch with the GNOME Accounts Team 
at accounts <at> gnome.org.

You can verify your membership status by visiting 
https://foundation.gnome.org/membership/members.php and looking for 
your name, 
surname on the list of members. You can also verify your last renewal 
date by highlighting your name, surname with your mouse and waiting a 
little second for the date to appear correctly.

VOTING
======

The Electorate will receive complete instructions on how to vote by 
2015-05-25 via email.

The 7 candidates who receive the most votes as counted by a single 
transferable vote system (Scottish STV) will be elected, except that 
no more than two individuals affiliated with any one corporation may 
be elected.

In the event of a tie for the final slot on the board, the Elections 
Committee will schedule run-off elections as soon as possible.

---

More information about The GNOME Foundation Membership Committee and 
the voting process can be found here:

  https://wiki.gnome.org/MembershipCommittee
  https://vote.gnome.org

--

-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av
_______________________________________________
foundation-announce mailing list
foundation-announce <at> gnome.org
https://mail.gnome.org/mailman/listinfo/foundation-announce
Andrea Veri | 25 Apr 16:25 2015
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Minutes of the Board Meeting of April, 04th, 2015

= Minutes for Friday, April 10th, 2015, 17:00 UTC =

Next meeting due on April 30th, 2015 at 17:00 UTC

== Attending ==
 * Rosanna Yuen
 * Marina Zhurakhinskaya
 * Jeff Fortin
 * Sriram Ramkrishna
 * Karen Sandler
 * Andrea Veri
 * Tobias Mueller

== Regrets ==
 * Ekaterina Gerasimova

== Board meeting ==

 * Agreement with Conservancy about Outreachy (due by April 28)
   * vote on the waiver for Pamela Chestek
    * https://mail.gnome.org/mailman/private/board-list/2015-April/msg00105.html
    * Vote has been deferred to the mailing list as Andrea and Jeff would prefer reading the waiver outside from
meeting's time. Karen and Marina to abstain.

 * Adboard outreach
   * Jeff reached the adboard out
    * a date was proposed for the next adboard meeting to happen over the phone
    * a discussion was started on when the adboard meeting at GUADEC should be scheduled (before or after the
core days during the BOFs)
     * we should start discussing a possible date for the board meeting at GUADEC as well
   * outreach phone calls to individual adboard members
     * Who would like to participate in doing the actual calls?
      * Jeff to do it, and Sri + Karen can probably do 1 call each depending on the adboard member

 * Desktop Summit 2011 taxes
  * ACTION: Kat to mail Marta back asking for more details on how the total amount we should pay was reached

 * GNOME Peru Fest 2015 expenses
  * The Board approved a reimbursement amount of $500 in January
   * https://mail.gnome.org/archives/foundation-announce/2015-February/msg00000.html
  * Julita revised the amount we should be reimbursing her from $716.94 to $542.23
  * ACTION: Jeff to get back to Julita asking for the receipts as they weren't attached on the last e-mail she
sent us

 * HELLOTUX shirt sample evaluation
  * HELLOTUX is proposing the Board to start selling t-shirts with the GNOME logo embroidered on them
  * Bastian Hougaard was sent a t-shirt sample from HELLOTUX which he positively commented
  * Kat confirmed (on IRC) her trust on Bastian on this matter and would suggest him to continue
communications with the company until they're ready for a contract with the GNOME Foundation
  * Sample agreements at the bottom of https://wiki.gnome.org/FoundationBoardPrivate. More
information at https://wiki.gnome.org/FoundationBoard/Resources/Trademark.
  * ACTION: Sri to check with the engagement team for validating this, and then we'd need to sign a formal agreement

 * Meeting/Coordination with the local GUADEC 2015 team (from foundation-list: https://mail.gnome.org/archives/foundation-list/2015-April/msg00038.html)
  * The Board will try to join for an IRC meeting and will continue helping find more volunteers
  * ACTION: Jeff to ask: in addition to requesting the board to be c.c.ed on calls for guadec team IRC meetings,
invite the GUADEC team to a portion of the next board meeting

 * Deferred until further mailing list discussion occurs from other board members (or missing info):
   * ED search
   * Discuss plans for reviewing salaries/hourly rates of employees/contractors

== Discussed on the mailing list ==
 * ED Search Committee
  * Invitations to the ED Search Committee have been sent out to the interested parties
  * Possible members of the Committee have started replying back to the invitations asking more details
about how the Committee is going to operate
  * The Committee and its members will be publicly announced as soon as all the accessions have been received

 * Increasing the GNOME.Asia Summit allocated travel budget by $1764 to cover accommodation (but no
speaker's dinner)
  * The Board previously approved a grand total of $8800 which was allocated to the Travel Committee
   * https://mail.gnome.org/archives/foundation-announce/2015-April/msg00002.html
  * The GNOME.Asia organizers got in touch with the Board requesting an additional amount of $1764
  * VOTE: +1 Karen, Jeff, Andrea, Marina, Kat

 * GitCafe is kindly sponsoring GUADEC 2015 as a bronze sponsor, thanks for your support!

 * Sending payments to two OPW interns from May 2014 round
  * Two interns did not receive their payments for the 2014 round
  * A vote is required from the Board as the payments would be covered outside of the usual time window to make
payments for an internship. 
  * Funds have been received by the relevant sponsors and verified by the Board.
  * VOTE: +1 Marina, Tobi, Jeff, Andrea

 * Change on "Attorney of Record" on the GNOME Trademarks registration
  * The GNOME Trademarks registration required an update both in terms of the assigned "Attorney of Record"
and on the Correspondent address 
    which still listed our old Massachusetts address
  * Having an "Attorney of Record" on the registrations would be a benefit when it comes to receiving US PTO's
notifications related to 
    renewals or other maintenance tasks on the trademarks.
  * Maintenance tasks on the registrations (i.e renewals) can be handled even without a registered
"Attorney of Record".
  * Andrea discussed the matter with Pam and came to the conclusion that having an "Attorney of Record"
address would become a single 
    point of failure in case the attorney becames unavailable.
  * Andrea's proposal has been to not have an "Attorney of Record" at all and keep the changes on the trademark
registrations as simple as 
    updating the address of the GNOME Foundation to its new location. The GNOME Foundation and its addresses
will match both the owner 
    and the correspondence fields, that way we will ensure possible notifications by the PTO will be
registered on our archives and 
    received by many. (as the correspondence e-mails will be both legal-private <at> gnome.org and board <at> gnome.org)
  * VOTE: +1 Andrea, Marina, Jeff, Karen, Kat, Sri
  * Long term we definitely want to set up some sort of shared calendar (maybe a shared .ics file we can import on
our calendars) and 
    keep track of the renewal dates ourself.

== Completed actions ==
 * Karen will check email address on file with trademark office and identify the place we have the next
renewal date recorded on the wiki to be sure we have a mechanism for doing this on-time
 * Rosanna to check the remaining amount assigned to the Travel Committee back in October 2014. (amount is $1183.44)

== Pending action items ==
 * GUADEC 2015 organization: Jeff ask the GUADEC 2015 organization team to keep the Board c.c.ed on calls for
GUADEC irc meetings, additionally invite the GUADEC team to a portion of the next Board meeting
 * HELLOTUX t-shirts with GNOME's logo: Sri to check with the engagement team for validation for this, and
then we'd need to sign a formal agreement
 * GNOME Peru Fest 2015: Jeff to get back to Julita asking for the receipts as they weren't attached on the last
e-mail she sent us
 * Desktop Summit 2011 taxes: Kat to mail Marta back asking for more details on how the total amount we should
pay was reached
 * Board to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final
over all the GNOME yearly events
 * Kat to create a private wiki page on the web services accounts holders and passwords
  * Allan and Kat decided to go for a private git account instead for security reasons
 * Kat to draft a proposal for a privacy policy for review
 * Kat to draft a contract template for future use organizations for which we handle money
 * Kat to propose privacy bounty T&C/rules for review
 * Karen to write the Privacy policy for GNOME services
 * Karen will look at gnome-software privacy issues from a legal standpoint
 * Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
 * Tobi to continue pursuing the fund collection in Europe
 * Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure
 * Sri to investigate better uses of adsense/adwords on the GNOME websites
 * Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
 * Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
 * Sri to investigate the GNOME gifts situation
 * Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork
 * Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin

--

-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av
_______________________________________________
foundation-announce mailing list
foundation-announce <at> gnome.org
https://mail.gnome.org/mailman/listinfo/foundation-announce
Emmanuele Bassi | 24 Apr 01:35 2015
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REMINDER: Call for Presentations for GUADEC 2015

Hi everyone;

this is a reminder that the CfP for GUADEC 2015 is still open, but the
submission period will end on May 3rd.

GUADEC is the annual conference of the GNOME community, held in Europe
since 2000. GNOME is a free software project which drives user
interfaces of many GNU/Linux-powered devices, ranging from smartphones
to laptops and personal media centers. GUADEC is the world's largest
gathering of users and developers who are involved with the free
desktop and mobile user interfaces. GUADEC is expected to draw
hundreds of attendees who will discuss and direct the future of the
GNOME project. Developers, artists, translators, users, and
representatives from government, education, and businesses, and anyone
else who shares an interest are welcome.

GUADEC 2015 will be held for the first time in Gothenburg, Sweden. The
conference will be held August 7th to August 9th, with extra days
afterwards available after the core conference days for hackfests and
meetings.

The schedule of the conference mirrors the ongoing development of the
GNOME project:

  * Design of the core user experience (core applications, shell, toolkit)
  * Design of the developer experience (tools, documentation, services)
  * Integration and extension of the operating system plumbings into the core UX
  * Application development and deployment
  * Integration of web technologies into the GNOME user experience
  * Improving the user experience on different form factors
  * Outreach to new contributors
  * Organization and governance of the project

Submissions that do not fit into these categories are also welcome,
provided that they are relevant or inspirational to the GNOME
community.

The Call for Participation for GUADEC 2015 has the following timeline:

  1. Sunday, May 3rd: Deadline for submission of abstracts
  2. Sunday, May 17th: Notification of speakers
  3. August 7th to 9th: The conference takes place in Gothenburg, Sweden

Please submit your proposals before May 3rd through the online
submission system available on the GUADEC website, available at:
https://www.guadec.org.

On behalf of the GUADEC papers committee,
 Emmanuele Bassi

--

-- 
https://www.bassi.io
[ <at> ] ebassi [ <at> gmail.com]
Andrea Veri | 7 Apr 15:30 2015
Picon

Minutes of the Board Meeting of March, 27th, 2015

= Minutes for Friday, March 27th, 2015, 17:00 UTC =

Next meeting due on April 10th, 2015 at 17:00 UTC

== Attending ==
 * Rosanna Yuen
 * Marina Zhurakhinskaya
 * Jeff Fortin
 * Sriram Ramkrishna
 * Karen Sandler
 * Andrea Veri
 * Tobias Mueller

== Regrets ==
 * Ekaterina Gerasimova

== Missing ==

== Board meeting ==

 * GNOME.Asia summit budget
  * Two sponsors have been found as of today (SUSE and GitCafe)
  * The organization team requires a financial help from the GNOME Foundation
   * 8,800 USD are expected for the travel reimbursements. This amount will be managed by the Travel Committee
on a per applicant basis.
    * Is this part of the funds that were allocated/preapproved 6k for the travel committee in October?
     * The Board approved a 6k USD budget for the Travel Committee in October: https://mail.gnome.org/archives/foundation-announce/2014-October/msg00001.html
     * ACTION: Rosanna to verify how much is left on that budget
   * 4,174 USD are expected as local expenses
   * Question on whether or not a speakers' dinner (total of 1500 USD) should be covered by the Foundation? The
amount is reasonable, but still a luxury in our context; even GUADEC does not have such a thing. 
     Perhaps a sponsor can be interested in sponsoring specifically the speaker's dinner? We can revisit this
decision closer to the event 
     date in May as sponsorships come in; the foundation might assist if sponsorships are insufficient, but it
seems odd to spend on this luxury now unless all other expenses are covered.
    * The board will be covering the general amount for local expenses, but expects the local organizing team to
keep working on looking for more local sponsors and eventually wire the remaining funds back; we are
investing in the success of GNOME.Asia but expect the event to be self-sustaining and hopefully
profitable on its own.
  * VOTE: Allocate 8,800 USD for the Travel Committee to cover GNOME.Asia's reimbursements
   * VOTE: +1 Jeff, Marina, Andrea, Sri, Karen, Tobi
   * VOTE PASSED
  * VOTE: Allocate 2,674 USD (4,174 -1,500) for the local expenses of the GNOME.Asia's organization team in
the meantime
   * VOTE: +1 Jeff, Marina, Andrea, Sri, Karen, Tobi
   * VOTE PASSED
  * ACTION: Jeff to get back to the GNOME.Asia organizers about all of the above

 * Steps for getting into agreement with Conservancy about Outreachy, due by April 28
  * Karen abstains from discussion due to conflict of interest, drops off call
  * An agreement is needed between the GNOME Foundation and the SF Conservancy for properly migrating
liabilities and assets to the SF Conservancy 
  * We should ideally ask Pam's help on this, her involvement would be strongly appreciated with this
  * The SF Conservancy will draft an agreement and pass it over to the GNOME Foundation for review
  * Marina, Rosanna, and Kat will work on the financial information to fill in the agreement
  * ACTION: Andrea to get in touch with Pam about this

 * Partnerships sitrep
  * Sri and Jeff's action item to
   * reach out to individual adboard members
   * set up an adboard phone meeting asap
   * set the dates for board + adboard meetings at GUADEC
  * Sponsorship for GNOME Asia & GUADEC: delegated the initial sponsors outreach mails to the GUADEC & GNOME
Asia teams

 * ED search committee update

 * ACTION: Everyone: look through your action items in tasks.gnome.org and remove any that are no longer relevant

 * Review action items in kanban board, for completeness and status

 * Deferred until further mailing list discussion occurs from other board members (or missing info):
   * ED search
   * Discuss plans for reviewing salaries/hourly rates of employees/contractors
   * NDA for sysadmins (for the privacy policy)
   * "Brochure for prospective sysadmin sponsors"

== Discussed on the mailing list ==
 * Transfer the ownership of gnome.gr to GNOME Foundation
  * The GNOME Greek localization team has migrated its infrastructure to the GNOME Foundation
   * More details about the migration at https://mail.gnome.org/archives/gnome-infrastructure/2015-March/msg00025.html
  * As part of the migration the Greek team asked the Board whether it was possible to migrate their domain over
to the GNOME Foundation
  * VOTE PASSED: +1 from Sri, Andrea, Marina and Jeff

 * Mentorship for OPW2015
  * The Board has approved to provision $6500 for a GNOME Outreachy intern (https://mail.gnome.org/archives/foundation-announce/2015-March/msg00000.html)
    and agreed the funds should be spent for a core GNOME Project including a sizeable translation project
  * Marina is contacting proposed mentors and the relevant members of the triage team looking for possible
projects the GNOME Foundation could actually sponsor

== Completed actions ==
 * Kat to reply back to Alexandre Prokoudine confirming the proposed format for requesting travel
reimbursements for LGM in advance is fine
 * Jeff to get back to Fabiana & Andreas about what has been discussed today about GUADEC sponsorships
 * Andrea to set up the permissions for the copied Fundraising-related wiki pages
 * Jeff to call back and find out what the phone inquiry which asked for Stormy is about

== Pending action items ==
 * Board to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final
over all the GNOME yearly events
 * Kat to create a private wiki page on the web services accounts holders and passwords
  * Allan and Kat decided to go for a private git account instead for security reasons
 * Kat to draft a proposal for a privacy policy for review
 * Kat to draft a contract template for future use organizations for which we handle money
 * Kat to propose privacy bounty T&C/rules for review
 * Karen to write the Privacy policy for GNOME services
 * Karen will look at gnome-software privacy issues from a legal standpoint
 * Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
 * Tobi to continue pursuing the fund collection in Europe
 * Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure
 * Sri to investigate better uses of adsense/adwords on the GNOME websites
 * Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
 * Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
 * Sri to investigate the GNOME gifts situation
 * Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork
 * Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin

--

-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av
_______________________________________________
foundation-announce mailing list
foundation-announce <at> gnome.org
https://mail.gnome.org/mailman/listinfo/foundation-announce
Ekaterina Gerasimova | 7 Apr 13:00 2015
Picon

Affiliation change

Hi all,

my affiliation is changing to Collabora Ltd. from today.

Kat

_______________________________________________
foundation-announce mailing list
foundation-announce <at> gnome.org
https://mail.gnome.org/mailman/listinfo/foundation-announce
Tobias Mueller | 5 Apr 18:46 2015
Picon

Change in my affiliation

Hey folks.

My affiliation has changed.
I'm now with Huawei.

Cheers,
  Tobi
Emmanuele Bassi | 30 Mar 20:14 2015
Picon

ANNOUNCE: Call for Presentations for GUADEC 2015 in Gothenburg, Sweden - August 5-9

For immediate release.

GUADEC is the annual conference of the GNOME community, held in Europe
since 2000. GNOME is a free software project which drives user
interfaces of many GNU/Linux-powered devices, ranging from smartphones
to laptops and personal media centers. GUADEC is the world's largest
gathering of users and developers who are involved with the free
desktop and mobile user interfaces. GUADEC is expected to draw
hundreds of attendees who will discuss and direct the future of the
GNOME project. Developers, artists, translators, users, and
representatives from government, education, and businesses, and anyone
else who shares an interest are welcome.

GUADEC 2015 will be held for the first time in Gothenburg, Sweden. The
conference will be held August 7th to August 9th, with extra days
afterwards available after the core conference days for hackfests and
meetings.

The schedule of the conference mirrors the ongoing development of the
GNOME project:

  * Design of the core user experience (core applications, shell, toolkit)
  * Design of the developer experience (tools, documentation, services)
  * Integration and extension of the operating system plumbings into the core UX
  * Application development and deployment
  * Integration of web technologies into the GNOME user experience
  * Improving the user experience on different form factors
  * Outreach to new contributors
  * Organization and governance of the project

Submissions that do not fit into these categories are also welcome,
provided that they are relevant or inspirational to the GNOME
community.

The Call for Participation for GUADEC 2015 has the following timeline:

  1. Sunday, May 3rd: Deadline for submission of abstracts
  2. Sunday, May 17th: Notification of speakers
  3. August 7th to 9th: The conference takes place in Gothenburg, Sweden

Please submit your proposals before May 3rd through the online
submission system available on the GUADEC website, available at:
https://www.guadec.org.

Presentations will be reviewed by the program committee between May
4th and May 17th.

A separate call for lightning talks, workshops, and birds of a feather
sessions will be issued later in May. If you are interested in
organizing a workshop session, BoF or project room during the second
part of GUADEC, please wait until the relevant call for participation
is made.

The program committee is looking forward to your submissions to
participate in GUADEC 2015 and contributing to turn the event into a
large success. In case of questions regarding the Call for
Participation, please contact the program committee at
guadec-papers <at> gnome.org. For general questions regarding the
conference, please consult the GUADEC web site or contact the local
GUADEC organizing team.

On behalf of the papers committee,
 Emmanuele.

--

-- 
https://www.bassi.io
[ <at> ] ebassi [ <at> gmail.com]
Andrea Veri | 26 Mar 12:17 2015
Picon

Minutes of the Board Meeting of March, 13th, 2015

= Minutes for Friday, March 13th, 2015, 17:00 UTC =

Next meeting due on March 27th, 2015 at 17:00 UTC

== Attending ==
 * Ekaterina Gerasimova
 * Rosanna Yuen
 * Marina Zhurakhinskaya
 * Jeff Fortin
 * Sriram Ramkrishna
 * Karen Sandler
 * Andrea Veri
 * Tobias Mueller

== Board meeting ==

 * GIMP funds release request for advance travel reimbursement for LGM
  * Alexandre Prokoudine suggested a possible format for the document he should provide the GNOME
Foundation with in order to properly receive the funds in advance
   * Referenced e-mail is https://mail.gnome.org/mailman/private/board-list/2015-March/msg00097.html
  * ACTION: Kat to reply Alexandre confirming the proposed format is fine

 * Sponsorship for GNOME Asia & GUADEC
  * Simply need folks volunteering here to take the action of reaching out to adboard members that were not
contacted by Andreas, or do we need something more substantial?
     * has "potential" and "contacted" sections https://wiki.gnome.org/GUADEC/2015/Sponsors
     * https://wiki.gnome.org/FoundationBoardPrivate/Fundraising and
https://wiki.gnome.org/FoundationBoardPrivate/Fundraising/2014/Conferences - information
from last year; could be privately shared as a new page with Andreas and Fabiana and anyone else who can help
(the Wiki allows fine-grained acls on each of the hosted pages) so that we can coordinate reaching out and
results with them
  * The board reaches out to the companies that are adboard members, and local organizers reach out to the
others; but we shouldn't be a bottleneck, so we should ask Andreas & Fabiana for recommendations of people
that might be interested in helping out/spearheading the fundraising for GUADEC
  * Ties into the work that Sri & Jeff wanted to accomplish "ASAP" for reaching out to adboard members; need to
decide who phones who
  * We should tap into Asia, a market with lots of demand for a Linux desktop, and find general sponsors as part
of FOSS.Asia
  * ACTION: Jeff to get back to Fabiana & Andreas about what has been discussed here today
  * ACTION: Andrea to set up the permissions for the copied wiki pages under
https://wiki.gnome.org/FoundationBoard/Resources/Private/Fundraising and https://wiki.gnome.org/FoundationBoard/Resources/Private/Fundraising/2014/Conferences

 * Discussion of answers to follow-up questions from Allan
  * The Foundation can't commit any funds for the font at the moment
  * We are already asking our advisory board for a lot, such as GUADEC sponsorship and system administration support

 * Special meetings to go through the ACTIONS items list
  * Having them through IRC like the past years should work
  * ACTION: Jeff to find a suitable for everyone date and time and propose that on board-list

DEFERRED:

 * Review action items in kanban board, for completeness and status
   * Anyone interested in special "drain the swamp" task-review meetings for this?

 * Deferred until further mailing list discussion occurs from other board members (or missing info):
   * ED search
   * Discuss plans for reviewing salaries/hourly rates of employees/contractors
   * NDA for sysadmins (for the privacy policy)
   * "Brochure for prospective sysadmin sponsors"

== Discussed on the mailing list ==

 * GIMP Libre Graphics Meeting 2015
  * Michael Schumacher requested if it's actually possible to receive travel reimbursements in advance for
one participant
  * The Board agreed that is possible at certain conditions
   * Statement that the money will only be used for this purpose
   * Ticket receipts will be provided to the Board
   * No VISA or reimbursed amount not completely used will be returned

 * Status of GNOME Foundation's Level 2 verification at StartCom
  * Level 2 verifications for both Andrea and Organization's accounts at StartSSL were renewed
  * Foundation's address has been updated on the SSL certificates to reflect the new location
  * SHA2 certificates have been issued

 * Gobby instance
  * With the move to the Etherpad, the Board has agreed the Gobby instance is ready to be decommissioned

 * Brochure for prospective sysadmin sponsors
  * Jeff is putting together a brochure to be sent out to possible sponsors for the sysadmin funds
  * The brochure will include a list of goals / improvements that have been achieved during the past two years
  * The brochure will also provide information and details about why having a paid System Administrator
provides an overall improvement to the whole GNOME Project and community

== Pending action items ==
 * Kat to reply back to Alexandre Prokoudine confirming the proposed format for requesting travel
reimbursements for LGM in advance is fine
 * Jeff to get back to Fabiana & Andreas about what has been discussed today about GUADEC sponsorships
 * Andrea to set up the permissions for the copied Fundraising-related wiki pages
 * Board to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final
over all the GNOME yearly events
 * Jeff to call back and find out what the phone inquiry which asked for Stormy is about
 * Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin
 * Kat to create a private wiki page on the web services accounts holders and passwords
  * Allan and Kat decided to go for a private git account instead for security reasons
 * Kat to draft a proposal for a privacy policy for review
 * Kat to draft a contract template for future use organizations for which we handle money
 * Kat to propose privacy bounty T&C/rules for review
 * Karen to write the Privacy policy for GNOME services
 * Karen will look at gnome-software privacy issues from a legal standpoint
 * Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
 * Tobi to continue pursuing the fund collection in Europe
 * Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure
 * Sri to investigate better uses of adsense/adwords on the GNOME websites
 * Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
 * Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
 * Sri to investigate the GNOME gifts situation
 * Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork

--

-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av
_______________________________________________
foundation-announce mailing list
foundation-announce <at> gnome.org
https://mail.gnome.org/mailman/listinfo/foundation-announce
Andrea Veri | 19 Mar 12:32 2015
Picon

Minutes of the Board Meeting of February, 27th, 2015

= Minutes for Friday, February 27th, 2015, 17:00 UTC =

Next meeting due on March 13th, 2015 at 17:00 UTC

== Attending ==
 * Ekaterina Gerasimova
 * Rosanna Yuen
 * Marina Zhurakhinskaya
 * Jeff Fortin
 * Sriram Ramkrishna
 * Karen Sandler
 * Andrea Veri
 * Tobias Mueller

== Board meeting ==

 * Augmented mission statement document for McGraw Hill Financial donation requirement
  * Existing paragraph is too short: https://wiki.gnome.org/FoundationBoard/Resources/Charter
  * See what we have on the 1024 form
  * See what sort of text we have on http://www.gnome.org/ and put the mission statement there when we have a
new version
  * See what we had for visa invitation letters https://wiki.gnome.org/Travel/Invitations#Sample_Invitation_Letters
  * ACTION: Jeff to start patchworking this together this afternoon

 * ED search - status of adboard outreach, and next steps
  * Sri sent a few e-mails to adboard representatives but no reply was received yet; some initial replies
through phone calls
  * ACTION: Sri to coordinate with Karen and to send out invitations to people we identified as possible
candidates for the ED Search committee
     * Marina suggests that someone from the RH Desktop Team is most relevant for the position. We should contact
the RH Desktop Team first (ideally Christian Schaller) and ask for an advice about who should cover the RH
representative position on the committee.

 * Fundraising assistance for a new font for GNOME?
  * Allan wants a unified answer on whether the board is willing/able to assist in raising funding for Telder, by:
   * Asking our advisory board members for funds.
   * Committing a certain amount from existing resources.
   * Approaching other bodies to provide funding (if any).
   * Endorsing/supporting a public fund raiser, or crowd funding campaign.
  * The required amount in terms of funds to be gathered for the liberation of the typeface is 30k total, or 60k
total? Which part is the one to be paid by GNOME?
  * There are concerns on whether we should invest on the liberation of the typeface itself or creating a font
ourself by investing into our community
  * There would be nothing wrong with crowdfunding this; but the general feeling from the board is that just
dropping that sum from the Foundation would be the wrong approach
  * Need to see the evidence / proof of due diligence / tech evaluation of that font vs other fonts, to
demonstrate that there are no alternatives, etc.
  * Foundation Fundraiser vs third-party crowdfunding platform?
   * If we spend our efforts on this, we're not spending as much efforts as we should on other things (adboard,
sysadmin funds, etc.)
   * Board is unanimous on the idea that this should be a normal crowdfunding initiative, with which the GNOME
board & engagement team could help as possible by broadcasting the announcement through our social media
accounts, for example; our recommendation is to either connect with font enthusiasts and make the
campaign about liberating the font OR bundle it up with other GNOME UI improvements and make the campaign
about making GNOME more beautiful
  * Recommendation for Allan to ask for Nate Willis' opinion on the font, alternatives, and help with crowdfunding
  * What's the role we expect the GNOME Foundation to play on the crowdfunding? If we don't plan to spent the
needed amount on this, should we suggest Allan to run the crowdfunding on his own? (making sure GNOME will
support the initiative in terms of publicity etc. though)
  * ACTION: Jeff to get back to Allan with Board's perspective and decision on the matter

 * Outreachy-related votes, if they are not resolved on the mailing list before then
  * VOTE: invoicing IBM for the next round of Outreachy
   * Should we invoice IBM for the next round of Outreachy for a total amount of 6.5k for a $100 fee?
   * Votes started on the mailing list and completed on the call: +1 from Marina, Jeff, Tobias. +1 from Andrea
and Sri on the call. Karen abstains.
   * VOTE PASSES

  * VOTE: provisional $6,500 funds for a GNOME Outreachy intern
   * Red Hat, SUSE, Collabora, Igalia, Endless and FSF were contacted for sponsoring one intern for GNOME. No
affirmative answers yet.
   * Should we allocate $6500 from our funds in case any of these corporates won't be able to provide needed amount?
   * +1 from Marina, Karen, Tobi, Kat, Andrea, Jeff
   * VOTE PASSES
   * Proposed project to spend the funds for should be core to GNOME; it can be a sizable translation project

== Discussed on the mailing list ==
  * Draft of mail to the Advisory Board members
   * The Advisory Board is being reached out for suggestions and possible candidacies for the ED search committee
   * Sri proposed a draft that was reviewed by the Board and finally sent to the adboard mailing list

  * Invoicing IBM for the next round of Outreachy
   * Discussion and voting have been moved to the meeting, details are available under the
"Outreachy-related votes" item of the minutes

  * Provisional funds for a GNOME Outreachy intern
   * Discussion and voting have been moved to the meeting, details are available under the
"Outreachy-related votes" item of the minutes

  * Agreement for receiving donations in the EU via the WHS
   * The GNOME Foundation has signed an agreement with the Wau Holland Stiftung (WHS) Foundation
   * The WHS will be receiving donations for the GNOME Foundation and will disburse these funds on the basis of
donation receipts
   * The first draft of the agreement can be found at https://wiki.gnome.org/FoundationBoard/Resources/WHSAgreement.
   * A VOTE has happened for the agreement to be approved: +1 from Jeff, Sri, Tobi, Karen. VOTE PASSES

== Completed actions ==
 * Kat to coordinate between the local GUADEC/GNOME.Asia teams and the board to figure out who will contact
which sponsor
  * Conversation is happening on the mailing lists, possilbly will have a cross-team/board meeting
depending on availability of organisers
 * Kat to reach out to KDE to confirm what is going on

== Pending action items ==
 * Board to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final
over all the GNOME yearly events
 * Jeff to call back and find out what the phone inquiry which asked for Stormy is about
 * Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin
 * Kat to create a private wiki page on the web services accounts holders and passwords
  * Allan and Kat decided to go for a private git account instead for security reasons
 * Kat to draft a proposal for a privacy policy for review
 * Kat to draft a contract template for future use organizations for which we handle money
 * Kat to propose privacy bounty T&C/rules for review
 * Karen to write the Privacy policy for GNOME services
 * Karen will look at gnome-software privacy issues from a legal standpoint
 * Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
 * Tobi to continue pursuing the fund collection in Europe
 * Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure
 * Sri to investigate better uses of adsense/adwords on the GNOME websites
 * Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
 * Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
 * Sri to investigate the GNOME gifts situation
 * Sri to coordinate with engagement team to better standardize the 
licensing of GNOME artwork

--

-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av
_______________________________________________
foundation-announce mailing list
foundation-announce <at> gnome.org
https://mail.gnome.org/mailman/listinfo/foundation-announce

Gmane