Andrea Veri | 26 Mar 12:17 2015
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Minutes of the Board Meeting of March, 13th, 2015

= Minutes for Friday, March 13th, 2015, 17:00 UTC =

Next meeting due on March 27th, 2015 at 17:00 UTC

== Attending ==
 * Ekaterina Gerasimova
 * Rosanna Yuen
 * Marina Zhurakhinskaya
 * Jeff Fortin
 * Sriram Ramkrishna
 * Karen Sandler
 * Andrea Veri
 * Tobias Mueller

== Board meeting ==

 * GIMP funds release request for advance travel reimbursement for LGM
  * Alexandre Prokoudine suggested a possible format for the document he should provide the GNOME
Foundation with in order to properly receive the funds in advance
   * Referenced e-mail is https://mail.gnome.org/mailman/private/board-list/2015-March/msg00097.html
  * ACTION: Kat to reply Alexandre confirming the proposed format is fine

 * Sponsorship for GNOME Asia & GUADEC
  * Simply need folks volunteering here to take the action of reaching out to adboard members that were not
contacted by Andreas, or do we need something more substantial?
     * has "potential" and "contacted" sections https://wiki.gnome.org/GUADEC/2015/Sponsors
     * https://wiki.gnome.org/FoundationBoardPrivate/Fundraising and
https://wiki.gnome.org/FoundationBoardPrivate/Fundraising/2014/Conferences - information
from last year; could be privately shared as a new page with Andreas and Fabiana and anyone else who can help
(the Wiki allows fine-grained acls on each of the hosted pages) so that we can coordinate reaching out and
(Continue reading)

Andrea Veri | 19 Mar 12:32 2015
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Minutes of the Board Meeting of February, 27th, 2015

= Minutes for Friday, February 27th, 2015, 17:00 UTC =

Next meeting due on March 13th, 2015 at 17:00 UTC

== Attending ==
 * Ekaterina Gerasimova
 * Rosanna Yuen
 * Marina Zhurakhinskaya
 * Jeff Fortin
 * Sriram Ramkrishna
 * Karen Sandler
 * Andrea Veri
 * Tobias Mueller

== Board meeting ==

 * Augmented mission statement document for McGraw Hill Financial donation requirement
  * Existing paragraph is too short: https://wiki.gnome.org/FoundationBoard/Resources/Charter
  * See what we have on the 1024 form
  * See what sort of text we have on http://www.gnome.org/ and put the mission statement there when we have a
new version
  * See what we had for visa invitation letters https://wiki.gnome.org/Travel/Invitations#Sample_Invitation_Letters
  * ACTION: Jeff to start patchworking this together this afternoon

 * ED search - status of adboard outreach, and next steps
  * Sri sent a few e-mails to adboard representatives but no reply was received yet; some initial replies
through phone calls
  * ACTION: Sri to coordinate with Karen and to send out invitations to people we identified as possible
candidates for the ED Search committee
     * Marina suggests that someone from the RH Desktop Team is most relevant for the position. We should contact
(Continue reading)

Andrea Veri | 24 Feb 08:45 2015
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Minutes of the Board Meeting of February, 13th, 2015

= Minutes for Friday, February 13th, 2015, 17:00 UTC =
Next meeting due on February 27th, 2015 at 17:00 UTC

== Attending ==
 * Ekaterina Gerasimova
 * Rosanna Yuen
 * Marina Zhurakhinskaya
 * Jeff Fortin
 * Sriram Ramkrishna
 * Karen Sandler
 * Tobias Mueller

== Regrets ==
 * Andrea Veri

== Missing ==

== Board meeting ==

 * Update about the privacy money progress
  * https://wiki.gnome.org/Foundation/PrivacyProject2015
  * A team has been assembled, comprising of Federico, Hubert and Spidler
  * A number of tasks have been identified for bounties and the details are being finalised
  * This will be a multi-round process, with the first round of bounties being close to a releasable state
  * ACTION: Kat to propose privacy bounty T&C/rules for review

 * Entering an agreement with the WHS
  * Questions have been resolved and the agreement has been re-sent to the Board
  * Board to review agreement and vote on the mailing list

(Continue reading)

Max | 15 Feb 01:55 2015
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GNOME.Asia summit 2015 is call for paper


http://2015.gnome.asia/cfp

PRESENTING AT THE GNOME.ASIA SUMMIT

GNOME.Asia Summit 2015 invites proposals for presentations at the conference. GNOME.Asia Summit is Asia's GNOME user and developer conference, spreading the knowledge of GNOME across Asia. The conference will be held in Universitas Indonesia, Depok West Java, Indonesia on May 8-9, 2015. The conference follows the release of GNOME 3.14, helping to bring new desktop paradigms that facilitate user interaction in the computing world.  It will be a great place to celebrate and explore the many new features and enhancements to the GNOME 3.14 release and to help make GNOME as successful as possible. We welcome proposals by newcomers and experienced speakers alike.
Possible topics include, but not limited to:
How to Promote/Contribute to GNOME in Asia
  • GNOME Marketing
  • Promotion of Free / Open Source Software
  • How to run a Local GNOME Users Group
  • Asia success stories / Local GNOME Projects
  • GNOME and Educations
  • GNOME Outreach Program for Women
  • Google Summer of Code
Hacking GNOME
  • Latest developments in GNOME
  • GNOME 3 & GNOME 3 Usability
  • GNOME Human Interface Engineering (Icons and Graphic Design)
  • QA and testing in GNOME
  • GNOME Accessibility
  • GNOME Coding How-to
  • Writing applications for GNOME 3
  • Integration of web life into the desktop
Adapting GNOME to new types of devices
  • Developing GNOME on mobile devices (smart phones, tablets)
  • Developing GNOME on embedded systems or open source hardware
  • On-going projects and success stories
  • Finding Free and Open Source friendly hardware manufacturers
Localization and Internationalization
  • Translations
  • Input methods
  • Fonts
Other topics could include any topic related to Free and Open Source Software not listed above:
  • Small Board,
  • Open Hardware,
  • Open Data,
  • Big Data,
  • Cloud Computing,
  • Mobile Technology
Lightning talks! A five minute presentation to demonstrate your work or promote an interesting topic. These talks will be grouped together in a single session.
A standard session at GNOME.Asia 2015 will be scheduled as 45 mins (35 mins talk + 10 mins Q&A).  Please take into consideration any time you will need for preparation. The session could be a technical talk, panel discussion, or BOF.
If you’d like to share your knowledge and experience at GNOME.Asia 2015, please fill in the form at before March 15th, 2015.  Please provide a short abstract about your proposal (under 150 words). Include your name, biographical information, a photo suitable for the web, a title, and a description of your presentation . The reviewing team will evaluate the entries based on the submitted abstracts and available time in the schedule. You will be contacted before March 17th, 2015 on whether your submission has been accepted or not.
All interested contributors are highly encouraged to send in their talks.  Please help us to spread the invitation to other potential participants. Even you do not plan to be a speaker, please consider joining GNOME.Asia 2015. This is going to be a great event!
_______________________________________________
foundation-announce mailing list
foundation-announce <at> gnome.org
https://mail.gnome.org/mailman/listinfo/foundation-announce
Andrea Veri | 13 Feb 15:55 2015
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Minutes of the ED search meeting of February, 11th, 2015

= ED Search meeting minutes for Friday, February 11th, 2015, 17:00 UTC =

== Attending ==
 * Ekaterina Gerasimova
 * Rosanna Yuen
 * Marina Zhurakhinskaya
 * Jeff Fortin
 * Andrea Veri
 * Sriram Ramkrishna

== Regrets ==
 * Karen Sandler
 * Tobias Mueller

== Missing ==

== ED Search meeting ==

 * We should be having a hiring committee
 * Job description to be done jointly by the board and hiring committee?
 * Do we have a list of names we can consult already?
 * How many people should be in the committee? 5 or 7 (odd number required)
 * Sri points out we should check who is subscribed to the engagement-private
 * Previous committee members: http://calcifer.org/notes/2010/12/executive-director-hiring-committee.html
 * The idea is involving people from many different companies to represent the Advisory Board as a whole
 * How much should the committee members be a part of the current community vs extended (partners, emeritus
members) community? Are we interested in asking the involvement on the committee to any "extended
community" member?
 * No more than 1/3rd of the committee should be from the same company? Same as for the board
 * Any Board member going to be joining the committee? last time we had one member which was ideal as this
person was able to report back to the Board and knew Board's policies and procedures. Who should be that liaison?
 * Should we ask advisory board for recommendations and to let us know if they would like to be on the committee?
   * Yes, do that, ask them to respond within a week; hold off on asking anyone above
 * What should we discuss with the advisory board in a meeting?
  * ED search
  * conferences
  * sponsorships
  * privacy campaign update
 * ACTION: Sri to draft a mail to the adboard list to gather some feedback and give them a week to respond with
suggestions or volunteer themselves
 * ACTION: Jeff to send a quick reply to foundation list to let them know we've had a special meeting today.
Minutes will follow in the upcoming days.
 * ACTION: Kat to email the adboard to schedule an adboard meeting

== Pending action items ==
 * Sri to draft a mail to the adboard list to gather some feedback and give them a week to respond with
suggestions or volunteer themselves
 * Jeff to send a quick reply to foundation list to let them know we've had a special meeting today. Minutes
will follow in the upcoming days.
 * Kat to email the adboard to schedule an adboard meeting

--

-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av
_______________________________________________
foundation-announce mailing list
foundation-announce <at> gnome.org
https://mail.gnome.org/mailman/listinfo/foundation-announce
Andrea Veri | 2 Feb 22:51 2015
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Minutes of the Board Meeting of January, 23th, 2015

= Minutes for Friday, January 23th, 2015, 17:00 UTC =

Next meeting due on February 6th, 2015 at 17:00 UTC

== Attending ==
 * Ekaterina Gerasimova
 * Rosanna Yuen
 * Marina Zhurakhinskaya
 * Jeff Fortin
 * Andrea Veri
 * Karen Sandler
 * Tobias Mueller
 * Sriram Ramkrishna

== Regrets ==

== Missing ==

== Board meeting ==

 * Adboard meeting at FOSDEM 2015
   * Unfortunately was not organized yet, so possibility of piggybacking on the SFC dinner event with a "GNOME
table"? ($40 in advance/euro 40 at the door per attendee)
   * People can go on an individual basis, but the general feeling among board members seems to be "we're
probably not setting this up as an official event"; maybe just sending an informal invitation email to the
adboard list to let them know they can join us there
   * ACTION: Sri to send an informal invitation mail to the adboard for the event

 * Next steps for the Outreach Program
  * Marina sent an e-mail to board-list with all the planned next steps for the OP
   * This is a follow-up to a discussion we started during the GUADEC 2014 board meeting about the growth &
requirements for the Outreach Program
   * GNOME has been a good home to launch and grow the project so far, but the program has somewhat outgrown the
capabilities of GNOME. Preparations are being made to create an environment where the OP can grow over
time without creating too much burden to the GNOME Foundation (in terms of workload on the Board,
Rosanna's time handling the payments and invoices)
   * OP is being renamed to "Outreachy"
   * OP would be joining the SFC; GNOME would still be providing its infrastructure, for the time of the transition
  * When this round will end (around March) funds (general OP and travel funds) will have to be transferred
from the GNOME Foundation to the SFC
   * Obligations (reimbursements etc.) will be then moved to the SFC itself
   * Rosanna will still be required to help out OP with invoicing / reimbursement till the end of March
   * Travel allowances will still have to be approved by the Board for this (round that ends in March) and
previous rounds
  * VOTE: The board agrees to move of OP to the SF Conservancy to further the growth of the program. GNOME will
continue to be the infrastructure partner for the time being. Details on the transfering of funds and any
other information and the exact timetable will be established in due course, upon consulation with counsel.
    * The GNOME Foundation would not be bound by the contract of the SFC. The primary reason for this vote is that
SFC wants to make sure that "GNOME is okay with this move"
    * +1 from Jeff, Tobi, Sri, Kat, Andrea - Karen & Marina abstain
  * ACTION: Karen & Marina should provide a more detailed plan as things are being figured out (timeframe,
next steps)

 * 500$ materials sponsorship request for GNOME Peru Fest 2015
  * VOTE: approve the 500$ materials sponsorship: +1 unanimous

 * Next board meeting: our backlog is huge. We could have an extra meeting right after FOSDEM, intsead of
waiting 2 weeks.
   * ACTION: Tobi/Sri to evaluate the situation while at FOSDEM and request an extra meeting if needed

Deferred:
 * Responding to a phone press inquiry asking to reach Stormy Peters
  * Comment from Stormy: "There is a press mailing list to deal with press inquiries. And if they are looking
for me, they should be able to find me but you are welcome to point them my way."
  * ACTION: maybe Rosanna can check with the caller to see what he wants and see if we need to get back to him by
press contact, or if he really wanted to reach Stormy in particular?
 * Sysadmin sponsorship: should we have a guadec-style sponsors' brochure to help with that?
 * WHS
 * OEM Linux distribution including GNOME - any action required wrt Narcis Garcia's email?
 * Review action items in kanban board, for completeness and status
 * ED search

 * Deferred until further mailing list discussion occurs from other board members (or missing info):
   * Reviewing and harmonizing our logos & trademark guidelines wrt ®, ™, etc.
   * Discuss plans for reviewing salaries/hourly rates of employees/contractors
   * Trademark defense campaign has ended and been a success: start evaluating the use of funds to wrap up the
matter and to make GNOME better
   * GNOME Privacy project: what to do with the gathered funds? (hackfest? internships? more ideas?)
   * NDA for sysadmins (for the privacy policy)

== Discussed on the mailing list ==
 * Midpoint payments to Outreach interns

== Completed Actions ==
 * Edward Swartz's "philantropist donation": Sri to email him to thank, say we're getting a gift together,
ask about reasons motivating his great donation, maybe offer an interview? And verify his mailing address.

== Pending action items ==
 * GNOME's CoC: Board to follow up in the upcoming meetings and prepare a version of the CoC to be finally
considered final over all the GNOME yearly events
 * Kat to create a private wiki page on the web services accounts holders and passwords
  * Allan and Kat decided to go for a private git account instead for security reasons
 * Kat to draft a proposal for a privacy policy for review
 * Kat to draft a contract template for future use organizations for which we handle money
 * Karen to write the Privacy policy for GNOME services
 * Karen will look at gnome-software privacy issues from a legal standpoint
 * Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
 * Tobi to continue pursuing the fund collection in Europe
 * Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure
 * Sri to investigate better uses of adsense/adwords on the GNOME websites
 * Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
 * Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
 * Sri to investigate the GNOME gifts situation

--

-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av
_______________________________________________
foundation-announce mailing list
foundation-announce <at> gnome.org
https://mail.gnome.org/mailman/listinfo/foundation-announce
Andrea Veri | 27 Jan 00:11 2015
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Minutes of the Board Meeting of January, 09th, 2015

= Minutes for Friday, January 09th, 2015, 17:00 UTC =

Next meeting due on January 23th, 2015 at 17:00 UTC

== Attending ==
 * Ekaterina Gerasimova
 * Rosanna Yuen
 * Marina Zhurakhinskaya
 * Jeff Fortin
 * Andrea Veri
 * Karen Sandler
 * Tobias Mueller
 * Sriram Ramkrishna

== Regrets ==

== Missing ==

== Board meeting ==

 * Funding - quick status check on:
  * Ecosystem (re)mapping
  * Adboard outreach
   * Around 20 companies involved in the last 10 years
   * The Board is looking to expand our Advisory Board membership base
    * Karen points out how hard it is to reach out companies asking for funds when there is no existing connection
(effort expended versus posible gain is too high). Also the wrong person reaching out on our behalf can
also be detrimental
    * Karen also states the fact even without a successful response by a specific company, it's another way to
touch base with an external entity and contacts that might be willing to support the GNOME Foundation
   * Discussions with startups reveals that those who are server-intensive are looking for good desktop
tooling, it's something GNOME is lacking in and Mac OS X has a lot of traction in.
     * Opportunity to crowdsource outreach, which may turn into fundraising opportunities, to whoever people
in our community that attends startup-gatherings types of events all around the world - imagine if we were
hundreds doing that
     * At least in Portland, GNOME is a very well recognized brand, 7/10 times it needs no explanation; similar
story among developers in some venues in NYC; we have a strong brand
     * A different approach than traditional door-knocking fundraising, more about getting those actors
involved and interested in our activities...
     * Idea for a mixed approach where we have a 70% effort on maintaining current adboard relationships at
various touch points, and 30% new outreach etc.?
     * Idea to have highly technical and popular "GNOME ambassadors"? Already have a couple of qualified volunteers

  * Sysadmin sponsorship
   * VOTE: Assign 5K of general funds as a buffer to cover sysadmin work for coming months while funding for it is
being sorted out
    * +1 from jeff, marina, karen, sri, tobi (andrea abstains)

 * Sitrep on deal with WHS for funds in Europe and countries following the IBAN convention
  * The core issue is the "outgoing payments" (payments they make on our behalf) needing to be included in the
file export/report; it would be possible but a lot of work for them?
  * Entering this agreement would create some more work/complexity when it comes to annual reports
  * ACTION: get back to them, explain that the export is necessary, and ask for some form of documention wrt
outgoing payments?

 * Review action items in kanban board, for completeness and status
  * See Board of Directors board on https://tasks.gnome.org
  * Access is granted based on the credentials of your GNOME Account

 * ED search

 * Deferred until further mailing list discussion occurs from other board members (or missing info):
   * Reviewing and harmonizing our logos & trademark guidelines wrt ®, ™, etc.
   * Discuss plans for reviewing salaries/hourly rates of employees/contractors
   * Trademark defense campaign has ended and been a success: start evaluating the use of funds to wrap up the
matter and to make GNOME better
   * GNOME Privacy project (what to do with the remaining funds): hackfest? internships?
   * NDA for sysadmins (for the privacy policy)

== Discussed on the mailing list ==
 * Builder fundraiser launched (http://www.hergert.me/blog/2014/12/29/fundraiser.html)

== Completed Actions ==
 * GUADEC 2015 Sponsor Brochure Draft: Jeff to mail Fabiana back with the result of Board's vote

== Pending action items ==
 * GNOME's CoC: Board to follow up in the upcoming meetings and prepare a version of the CoC to be finally
considered final over all the GNOME yearly events
 * Edward Swartz's "philantropist donation": Sri to email him to thank, say we're getting a gift together,
ask about reasons motivating his great donation, maybe offer an interview? And verify his mailing address.
 * Kat to create a private wiki page on the web services accounts holders and passwords
  * Allan and Kat decided to go for a private git account instead for security reasons
 * Kat to draft a proposal for a privacy policy for review
 * Kat to draft a contract template for future use organizations for which we handle money
 * Karen to write the Privacy policy for GNOME services
 * Karen will look at gnome-software privacy issues from a legal standpoint
 * Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
 * Tobi to continue pursuing the fund collection in Europe
 * Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure
 * Sri to investigate better uses of adsense/adwords on the GNOME websites
 * Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
 * Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
 * Sri to investigate the GNOME gifts situation

--

-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av
_______________________________________________
foundation-announce mailing list
foundation-announce <at> gnome.org
https://mail.gnome.org/mailman/listinfo/foundation-announce
Andrea Veri | 4 Jan 18:23 2015
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Minutes of the Board Meeting of December, 19th, 2014

= Minutes for Friday, December 19th, 2014, 17:00 UTC =

Next meeting due on January 9th, 2015 at 17:00 UTC

== Attending ==
 * Ekaterina Gerasimova
 * Rosanna Yuen
 * Marina Zhurakhinskaya
 * Jeff Fortin
 * Andrea Veri
 * Karen Sandler
 * Tobias Mueller

== Regrets ==
 * Sriram Ramkrishna

== Missing ==

== Board meeting ==

 * GUADEC 2015 Sponsor Brochure Draft (if not resolved on the mailing list)
  * VOTE: +1 Karen, Marina, Tobi in the meeting, Kat, Jeff, Andrea by mailing list)
  * ACTION: Jeff to reply Fabiana back with the vote's result

 * Status of adboard outreach
   * Need to either have the quarterly adboard meeting now soonish, or plan one for FOSDEM
   * What about having it at the upcoming FOSDEM?
    * Sri, Tobi, Karen, Kat will be at FOSDEM this year
    * Who from the Adboard might be there? Google and Red Hat, anyone else?
    * ACTION: Kat to send an invitation email for it this week
    * ACTION: Tobi (?) to figure out a time slot for it
   * Prospection: nothing to report yet: too late for the budget thing, but should send at least a happy
holidays mail?

 * (If time allows, and depending on the outcome of "Status of adboard outreach"): see if we need to assign a 5K
of general funds to cover sysadmin work for year 2015 while adboard outreach is being sorted out?

 * a 3000$ check was received from "The Howard Johnson Foundation"
  * the GNOME Foundation is expected to use the funds only within the US 
  * Need to dig a little bit who these people are, and if they did donate to who they thought they were donating to?
  * Evaluate what we can use it on with the restrictions that come attached to the check

 * Proposal to experiment with a Kanboard instance to keep track of our action items
  * Access is allowed to all Board members using their GNOME Account login
  * Ask Andrea or Jeff to grant the relevant ACL on the board

 * Review pending action items
  * Review old minutes pending items (where?)

 * Discuss plans for reviewing salaries/hourly rates of employees/contractors

 * Deferred until further mailing list discussion occurs from other board members (or missing info):
   * GNOME Privacy project (what to do with the remaining funds): hackfest? internships?
   * NDA for sysadmins (for the privacy policy)

== Discussed on the mailing list ==

 * Grant and letter from The Howard Johnson Foundation
 * Performance and salary reviews for employees and contractors
 * Missing board-list archives for 2005-2006 and a few months of 2007
  * Mailman had a misconfiguration way back in 2005 and archives for these years were lost
  * Andrea is contacting Board members that were serving at that time to import them back into the GNOME Infrastructure
 * Initial payments to the Outreach Program interns

== Completed Actions ==

== Pending action items ==
 * GUADEC 2015 Sponsor Brochure Draft: Jeff to mail Fabiana back with the result of Board's vote
 * GNOME's CoC: Board to follow up in the upcoming meetings and prepare a version of the CoC to be finally
considered final over all the GNOME yearly events
 * Edward Swartz's "philantropist donation": Sri to email him to thank, say we're getting a gift together,
ask about reasons motivating his great donation, maybe offer an interview? And verify his mailing address.
 * Kat to create a private wiki page on the web services accounts holders and passwords
  * Allan and Kat decided to go for a private git account instead for security reasons
 * Kat to draft a proposal for a privacy policy for review
 * Kat to draft a contract template for future use organizations for which we handle money
 * Karen to write the Privacy policy for GNOME services
 * Karen will look at gnome-software privacy issues from a legal standpoint
 * Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
 * Tobi to continue pursuing the fund collection in Europe
 * Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure
 * Sri to investigate better uses of adsense/adwords on the GNOME websites
 * Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
 * Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
 * Sri to investigate the GNOME gifts situation

--

-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av
_______________________________________________
foundation-announce mailing list
foundation-announce <at> gnome.org
https://mail.gnome.org/mailman/listinfo/foundation-announce
Andrea Veri | 15 Dec 18:51 2014
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Minutes of the Board Meeting of December, 05th, 2014

= Minutes for Friday, December 05th, 2014, 17:00 UTC =

Next meeting due on December 19th, 2014 at 17:00 UTC

== Attending ==
 * Ekaterina Gerasimova
 * Rosanna Yuen
 * Marina Zhurakhinskaya
 * Jeff Fortin
 * Andrea Veri
 * Sriram Ramkrishna 
 * Karen Sandler

== Regrets ==

== Missing ==
 * Tobias Mueller

== Board meeting ==

 * Sysadmin contract renewal: $4.6K remaining. Fundraise, till-the-funds-end contract renewal, or
assign new general funds?
    * Andrea: we have a lot of infrastructure needs; before I joined the infrastructure was in a lot of need
    * current contract 80 hours a month; there were many times when Andrea worked more hours, but coul not bill
for them
    * logs (from rdiff-backup) together with logwatch excerpts are being checked every day to keep
consistency between machines
    * if there are no new projects 80 hours a month is generally sufficient
    * maintain relationship with other projects, such as Fedora that hosts our backups, GTK and GIMP that now
rely on our infrastructure for all their needs/services
    * Rosanna: 80 hours a month was added as a limit to stretch the money that were fundraised
    * Andrea is graduating in April
    * Finding new people for the team has always been a problem; we need to be selective about who we give access to
private information
    * Fedora has a program that gives limited access to new sysadmins (Fedora Infrastructure Apprentices).
Plan to create a similar system on the GNOME Infrastructure is planned already (making Puppet public and
introducing a more fine-grained authentication system like FreeIPA)
    * The only person who is the other major current contributor is Patrick, working on OpenID authentication
for GNOME infrastructure project - https://github.com/FedOAuth/FedOAuth ; he is a full-time sys admin
for Fedora, and brings a lot of his experience across; he can be a backup when Andrea is on vacation
    * There is a lot of documentation at https://wiki.gnome.org/Sysadmin/SOP (Standard Operation
Procedures, includes a list of documentation new sysadmins can follow to interact with GNOME services)
    * Proccess for getting and manging new GNOME accounts is now a lot simpler: https://wiki.gnome.org/NewAccounts
    * Bugzilla needs more documentation and attention
    * Machines that were out of warranty were upgraded/replaced by new machines
    * [Andrea left the call for the board to discuss his work freely] The board is very happy with his work and
everyone thinks he is doing awesome work, with many examples of the critical work he completed and new
helpful infrastructure he introduced
    * Average amount we spend is $1K USD a month; the hourly rate is fixed in Euros at 14 Euro / currently $17.45
USD; he averages in billing us about 50 hours a month
    * Conclusion/note: we need to have more discussion about the terms of the contract

 * Alexandre Franke's GUADEC 2014 expenses reimbursement
  * EUR 15258.17 TOTAL
   * EUR 13549.80 for GUADEC expenses
   * EUR 727.17 for Mentor Summit 2013 travel
   * EUR 981.20 for Mentor Summit 2014 travel
  * VOTE: send EUR 15258.17 in reimbursement: +1 Kat, Marina, Jeff, Andrea

 * GUADEC 2015 Sponsor Brochure Draft (vote moved to the mailing list)

 * Decide when the next board meeting will be: 12 or 19 December, or in January?
  * 19 December seems to be fine for everyone

 * DEFERRED - Review pending action items/varia
  * DEFERRED to the mailing list: Request for contract terms change from one OPW mentor

 * DEFERRED - Karen's GUADEC 2014 travel expenses reimbursement

 * DEFERRED - Groupon

 * Deferred until further mailing list discussion occurs from other board members (or missing info):
  * Emma Stamm's proposal for a research project around nonprofit management
  * GNOME Privacy project (what to do with the remaining funds): hackfest? internships?
  * NDA for sysadmins (for the privacy policy)

== Discussed on the mailing list ==

 * Potential DX hackfest in early 2015

 * GUADEC 2015's Sponsor Brochure Draft

 * Flexible dates for Outreach Program internships and payments
  * Shifting the internship dates and payment for participants having additional commitments
  * This exception should not become the rule and ideally restricted to side cases
  * Rosanna to keep track of the delayed payments and transactions on the wiki - flexibility comes with the
cost of more documentation
  * Rosanna should report the Board if the workload will become too high for her to track the separate payments efficiently
  * VOTE: +1 Marina, Karen, Andrea, Kat, Sri, Jeff

 * Waived/reduced admin fees for the Outreach Program
  * Waive or reduce the admin fee for organizations for whom the fee is a hardship (like for non-profit orgs)
  * Vote dropped because this is not an issue to any organisations this round

 * Revised contracts for Outreach Program
  * Project Ascend is now part of the Outreach Program
  * The program has changed from OPW to OP, reflect the change on the contracts
  * Payments to interns are subject to the GNOME Foundation having received a signed contract from the mentor
  * Potential mentors have to waive rights under the contract
  * The contracts discourage some Foundation members from mentoring
  * VOTE: +1 Karen, Marina, Jeff, Tobi, Sri; Kat did not vote on the grounds that the contracts are not in the
interest of the Foundation members

== Completed actions ==

== Pending action items ==

 * GNOME's CoC: Board to follow up in the upcoming meetings and prepare a version of the CoC to be finally
considered final over all the GNOME yearly events
 * Edward Swartz's "philantropist donation": Sri to email him to thank, say we're getting a gift together,
ask about reasons motivating his great donation, maybe offer an interview? And verify his mailing address.
 * Kat to create a private wiki page on the web services accounts holders and passwords
  * Allan and Kat decided to go for a private git account instead for security reasons
 * Kat to draft a proposal for a privacy policy for review
 * Kat to draft a contract template for future use organizations for which we handle money
 * Karen to write the Privacy policy for GNOME services
 * Karen will look at gnome-software privacy issues from a legal standpoint
 * Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
 * Tobi to continue pursuing the fund collection in Europe
 * Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure
 * Sri to investigate better uses of adsense/adwords on the GNOME websites
 * Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
 * Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
 * Sri to investigate the GNOME gifts situation

--

-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av
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Andrea Veri | 20 Nov 20:18 2014
Picon

Minutes of the Board Meeting of November, 14th, 2014

= Minutes for Friday, November 14th, 2014, 17:00 UTC =

== Attending ==
 * Ekaterina Gerasimova
 * Rosanna Yuen
 * Marina Zhurakhinskaya
 * Jeff Fortin
 * Andrea Veri
 * Sriram Ramkrishna
 * Karen Sandler
 * Tobias Mueller

== Regrets ==

== Missing ==

== Board meeting ==
  * Groupon
    * The board discussed the Groupon trademark situation and plans moving forward. The board agreed that they
will make as much information available as is consistent with legal counsel once the matter is resolved.

  * Deferred until further mailing list discussion occurs from other board members (or missing info): 
    * Emma Stamm's proposal for a research project around nonprofit management
    * GNOME Privacy project (what to do with the remaining funds)
      * Hackfests?
    * NDA for sysadmins (for the privacy policy)
    * Karen's GUADEC 2014 travel expenses reimbursement

== Discussed on the mailing list ==

 * Leftover of GNOME.Asia Summit and GUADEC Chinese Sponsorship
 * Use of part of the privacy campaign funds for one OPW intern
  * GNOME to sponsor an intern (Jodi Hansen, mentored by Tobias Mueller) that will work on improving GNOME Keysign
  * Vote and discussion still going on on the mailing list
 * Pending payments and reimbursement for GUADEC 2014
 * Possible contract renewal for Andrea Veri

== Completed Actions ==

 * Kat to follow-up with Emma Stamm about her research proposal
 * Kat to forward the NDA for sysadmins to our infrastructure team first,  then run it by our lawyer for final
approval if no major objections will  be raised
 * Kat to draft a proposal for a privacy policy for review: website policy is being reviewed

== Pending action items ==

 * GNOME's CoC: Board to follow up in the upcoming meetings and prepare a version of the CoC to be finally
considered final over all the GNOME yearly events
 * Edward Swartz's "philantropist donation": Sri to email him to thank, say we're getting a gift together,
ask about reasons motivating his great donation, maybe offer an interview? And verify his mailing address.
 * Kat to create a private wiki page on the web services accounts holders and passwords
  * Allan and Kat decided to go for a private git account instead for security reasons
 * Kat to draft a proposal for a privacy policy for review
 * Kat to draft a contract template for future use organizations for which we handle money
 * Karen to write the Privacy policy for GNOME services
 * Karen will look at gnome-software privacy issues from a legal standpoint
 * Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
 * Tobi to continue pursuing the fund collection in Europe
 * Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure
 * Sri to investigate better uses of adsense/adwords on the GNOME websites
 * Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
 * Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
 * Sri to investigate the GNOME gifts situation

--

-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av
_______________________________________________
foundation-announce mailing list
foundation-announce <at> gnome.org
https://mail.gnome.org/mailman/listinfo/foundation-announce
Tobias Mueller | 11 Nov 09:59 2014
Picon

GNOME starts campaign to protect its trademarks

GNOME has launched a campaign¹ to raise funds for protecting the GNOME trademarks.

Recently, Groupon launched Gnome², a tablet-based point of sale (POS) system that 
Groupon describes as a “platform” and an “operating system”.

The GNOME Foundation is concerned and sees their long-established mark for Free 
Software, GNOME, endangered. The GNOME Foundation asks for ideological and 
monetary support to cover the costs of opposing the marks Groupon applied to 
register, which were estimated to be around 80,000 USD.

“I cannot believe Groupon was not aware of GNOME, the Free Software desktop 
environment and application suite, when it chose the name. Especially as they 
claim to be ‘fueled by open source‘³,” said Tobias Mueller, one of the directors 
of the GNOME Foundation.

“We will not give up and fight their use of our name which we have established 
over the last 17 years to provide users all over the world with high quality 
Free Software solutions.”

“Millions of people who use GNU/Linux based systems use GNOME or GNOME-related 
technologies, such as GLib or GTK+. We must not let a billion-dollar-company 
take the well-established name of one of the biggest Free Software communities,” 
Tobias added. “If you want to help GNOME defend its trademark and promote Free 
Software, visit the campaign’s page¹, share the link, and let Groupon know that 
they behaved terribly”.

GNOME also made a press contact⁴ available for further questions or interviews.

1: http://www.gnome.org/groupon/ 
2: http://investor.groupon.com/releasedetail.cfm?releaseid=848707 
3:
https://engineering.groupon.com/2014/open-source/sharing-is-caring-open-source-at-groupon/ 
4: mailto:groupon <at> gnome.org 
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