Max | 20 Feb 14:44 2013
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Official announcement and invitation to GNOME.Asia Summit 2013

Dear all:

GNOME.Asia 2013 is calling for papers. GNOME.Asia Summit is Asia’s GNOME user and developer conference, spreading the knowledge of GNOME across Asia. The conference will be held in NIPA Business Center, Sangam-dong Seoul, Korea on May 24 -25, 2013.  The conference follows the release of GNOME 3.8, helping to bring new desktop paradigms that facilitate user interaction in the computing world.  It will be a great place to celebrate and explore the many new features and enhancements to the groundbreaking GNOME 3 release and to help make GNOME as successful as possible.


Learn more:



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Karen Sandler | 25 Jan 05:29 2013
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Andrea Veri - GNOME's new part-time sysadmin hire!

In the spirit of the below email from last week, I'm extremely pleased to
announce that the Foundation is hiring Andrea to work as our new sysadmin
contractor. We've been without someone in this position since Christer
stepped down last year, and Andrea has really been sensational as a
volunteer and done a great deal of the work in the meantime.

I'm confident that Andrea will continue to do a great job for GNOME! And
we've got a lot of work to do.

Thanks to the rest of the sysadmin team, the GNOME board and those of you
who emailed me suggesting that we do this very thing.

karen

On Wed, January 16, 2013 3:58 am, Dodji Seketeli wrote:
> Andrea Veri <av <at> gnome.org> a écrit:
>
>> I've finally managed to migrate all the services to a new machine. You
>> should be able to apply/renew your membership and request changes to
>> your
>> accounts again.
>
> \o/.  This was fast!
>
>> Thanks for your patience
>
> No.  Thank *you* for the awesome work and extreme dedication.
Emmanuele Bassi | 4 Dec 15:54 2012
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Agenda for the Board Meeting of December 4th, 2012

 * Annual report
 * GNOME logo approval for Worldofgnome forums.
 * Travel committee role
 * Status of a11y project proposals
 * Sysadmin funding
 * Openhatch outreach idea
 * OPW status report
 * Advisory board meeting agenda
 * Status of fiscal services for GIMP
 * Joining the W3C
 * Health insurance increase for employees

--
W: http://www.emmanuelebassi.name
B: http://blogs.gnome.org/ebassi/
Emmanuele Bassi | 4 Dec 15:30 2012
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Minutes of the Board Meeting of November 20th, 2012

wiki: https://live.gnome.org/FoundationBoard/Minutes/20121120

= Minutes for Meeting of November 20th, 2012 =

== Next Meeting ==

 * Tuesday, December 4th, 2012, 15:00 UTC

== Attending ==

 * Emmanuele Bassi
 * Rosanna Yuen
 * Joanmarie Diggs
 * Bastien Nocera
 * Shaun !McCance
 * Andreas Nilsson
 * Karen Sandler

=== Regrets ===

 * Tobias Mueller
 * Seif Lotfy

=== Missing ===

== Board Meeting Agenda ==

 * GUADEC 2013 & 2014 announcement
   * News leaked
   * Need to announce it either today or on Monday
     * Thursday is US Thanksgiving

 * GNOME Accessibility FoG project update
   * The a11y team have a proposal (2 project areas) on how to spend
the funds and needs feedback on that.
     * Document accessibility and caret navigation
   * Bastien started a reply on the board list
     * The scope is fine, but it should not be restricted to a couple of modules
   * Joanie proposes to recuse herself on the voting to avoid conflict
of interests
     * Joanie should still provide guidance and help in evaluating the bidders
   * '''ACTION''': Board members should continue discussing the a11y
team proposal on the mailing list
   * '''ACTION''': Bastien and Karen to draft a call for bids and
submit it to the board list

 * Joining the W3C
   * Accessibility team have discussed the possibility of GNOME
joining the W3C in order to have a stake in the emerging standards.
   * Some of the test cases in some working groups are available only to members
   * There are some standards that would benefit from our perspective
and interest
   * GNOME developers have been invited to be experts on the WG
proceedings but it's difficult to justify this to employers
   * '''ACTION''': Karen to explore founding options for the GNOME
Foundation to be a member of the W3C
   * There is the option of having an adboard member to send one of
their employees to be in the W3C representing GNOME
   * '''ACTION''': Karen to look into the details of the W3C
membership and invited experts rules

 * Reports - annual report
   * Progress of the web version of the Annual Report.
   * Andreas has the donors list
   * '''ACTION''': Andreas to publish the Annual Report at the end of the week.

 * Sysadmin position
   * We have funding allocated for a sysadmin that we didn't use on
our last sysadmin.
     * '''ACTION''': Zana to look at the actual amount of money
allocated for the sysadmin that we can still use
   * We should look into spending that money.
   * The funding could also cover the CiviCRM migration

 * Marketing director position
   * On foundation-list, there have been suggestions about us hiring a
marketing director in order to coordinate our messaging.
   * Budget-wise, it's problematic
     * Having another employee will impact our reserves
   * We should explore the option of having an adboard member donate
the time of an employee for a full-time/part-time position
   * There is also the question as to whether we should be having a
marketing director at all
     * Marketing is really hard
     * We could also use the chance to entice former adboard members
   * '''ACTION''': Karen to explore funding options for a marketing director

 * webkitGTK+ hackfest
   * 4th annual WebKitGTK+ Hackfest. 17 participants for 4 days.
   * They have asked the Foundation for sponsorship of 4500 EUR.
   * We still don't have a 2012-2013 budget
   * We also had far fewer hackfests than last year
   * Vote: +1 Shaun, Emmanuele, Andreas, Bastien; Joanie abstains/recuses
   * '''ACTION''': Joanie to communicate the decision of the board to
the WebKitGTK+ hackfest organizers

 * travel committee
   * Gérman Poo e-mailed the board and said he thinks that the travel
committee has become too process-heavy.
   * The travel committee was created to reduce the load on Zana
   * The process may need to be streamlined, especially for the
reimbursement part
   * The discussion should continue on the mailing list
   * We should keep the travel committee in the loop with the discussion

 * GNOME supporter card
   * We should put together a GNOME supporter card for one of our donors.
   * '''ACTION''': Andreas to look at drafting a GNOME supporter card

 * Next adboard meeting
   * Adboard members are starting to respond to the survey

 * Health insurance increase for employees.
   * No progress since last time
   * The board needs to discuss and vote.

== Completed Actions ==

 * Seif to get more information on the event and create a proposal
about a possible event in Egypt
 * Karen - To continue working with Justin about renewing the old trademarks.
 * Karen to check if an AB meeting would be possible at the Boston Summit
 * Karen and Joanie to get feedback on corporate sponsorship for the
Boston Summit
 * Karen - Will reach out to Mozilla to find advice about negotiating
partnerships.
 * Emmanuele to check the data mined by Tobi from ?PayPal and send it to Andreas
 * Bastien to notify the Strasbourg bid of the selection for GUADEC 2014

== Status of action items ==

 * All directors should discuss the first-response contact for emails
 * Andreas - To create a wiki page on the web services accounts holders.
 * Bastien - To contact the BBC to discuss about possible
collaboration in working directly with GNOME.
 * Bastien - Reach out to the GNOME Advisory Board via email to see if
they can help out with providing contacts at Yahoo.
 * Bastien will research what the status of the Banshee Amazon revenue
is and report back to Bertrand Lorentz
 * Emmanuele - Will audit the current donors and check that everybody
received their benefits.
 * Emmanuele to start a wiki page on the community feedback of GUADEC 2012
 * Joanie, Seif to go through the board-list archives to categorize
the types  of contacts and come up with the various areas
 * Karen - To look into Google Checkout as an annual payment option for FoG.
 * Karen - To finish the Privacy Policy, get review from James Vasile, etc.
 * Karen - To continue following up with CiviCRM contractors.
 * Karen to contact foundation-list to get feedback for CiviCRM
 * Karen - Develop trademark usage forms for common use cases. James
Vasile from legal is working with Brian on this.
   * This has been done.  Will close once the Foundation website is
updated, refer to bug #644932.
   * https://bugzilla.gnome.org/show_bug.cgi?id=644932
 * Karen - Check records of organizations with existing contracts to
use the GNOME trademark. Taken over from Vincent Untz. Look at the
archives in 2005 and try to determine which companies can use the
GNOME trademark. Know what kind of contracts we had with them.
 * Karen to investigate alternative solutions for CiviCRM (security,
reliability)
 * Karen to contact sysadmin team to evaluate existing contract proposals
 * Rosanna - Automate the process of entering !PayPal information into !GnuCash.
 * Rosanna - Will apply for the GNOME credit card.
 * Rosanna - Received the PO from Google for the GSOC payments;
waiting for individual mentor travel receipts to submit invoice.
 * Seif to send an email on board-list to start the discussion on the
areas of involvement for each board member
 * Karen - to make LWN integration with CiviCRM one of the
requirements for the contracted project

=== New Action Items ===
 * '''ACTION''': Board members should continue discussing the a11y
team proposal on the mailing list
 * '''ACTION''': Bastien and Karen to draft a call for bids and submit
it to the board list
 * '''ACTION''': Karen to explore founding options for the GNOME
Foundation to be a member of the W3C
 * '''ACTION''': Karen to look into the details of the W3C membership
and invited experts rules
 * '''ACTION''': Andreas to publish the Annual Report at the end of the week.
 * '''ACTION''': Zana to look at the actual amount of money allocated
for the sysadmin that we can still use
 * '''ACTION''': Karen to explore funding options for a marketing director
 * '''ACTION''': Joanie to communicate the decision of the board to
the WebKitGTK+ hackfest organizers
 * '''ACTION''': Andreas to look at drafting a GNOME supporter card

== Discussed on the mailing list ==
 * DNS move of clutter-projects.org
 * Possibility of GNOME joining the W3C
 * Possible shutdown of the travelling committee
 * A11y FoG project update
 * Funding of 3 hackers for Color Management hackfest in Brno

--
W: http://www.emmanuelebassi.name
B: http://blogs.gnome.org/ebassi/
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Karen Sandler | 21 Nov 21:32 2012
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Announcing GUADEC 2013 and 2014

Today, the Foundation announced the locations of GUADEC 2013 and 2014:

--
It is with great pleasure that the GNOME Foundation announces that Brno,
Czech Republic has been selected as the venue for GUADEC 2013. Each year,
the GNOME User and Developer European Conference gathers GNOME community
members from all across the world. We hope we'll see you at Brno
University of Technology from August 1-8, 2013.

During the bidding process, the GNOME Foundation received a second
outstanding proposal. As a result, the Board of Directors is also pleased
to announce that GUADEC 2014 will be held in Strasbourg, France. Selecting
the venue earlier will give the Strasbourg local team more time to prepare
the conference, which has been asked for by previous organizing teams.
--

Have a good holiday to those who celebrate it!
best,
Karen
Emmanuele Bassi | 20 Nov 15:44 2012
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Agenda for the board meeting of November 20th, 2012

this is the public agenda for the board meeting of November 20th.

 * GNOME Accessibility FoG project update
  * The a11y team have a proposal (2 project areas) on how to spend
the funds and needs feedback on that.
 * Joining the W3C
  * Accessibility team have discussed the possibility of GNOME joining
the W3C in order to have a stake in the emerging standards.
 * Reports - annual report
  * Progress of the web version of the Annual Report.
 * Sysadmin position
  * We have funding allocated for a sysadmin that we didn't use on our
last sysadmin.
 * Marketing director position
  * On foundation-list, there have been suggestions about us hiring a
marketing director in order to coordinate our messaging.
 * webkitGTK+ hackfest
  * 4th annual WebKitGTK+ Hackfest. 17 participants for 4 days.
 * travel committee
 * GNOME supporter card
  * We should put together a GNOME supporter card for one of our donors.
 * Next adboard meeting
 * GUADEC 2013 and 2014 announcement/press release

--
W: http://www.emmanuelebassi.name
B: http://blogs.gnome.org/ebassi/
Emmanuele Bassi | 20 Nov 15:04 2012
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Minutes for the board meeting of November 6th, 2012

wiki: https://live.gnome.org/FoundationBoard/Minutes/20121106

= Minutes for Meeting of November 6th, 2012 =

== Next Meeting ==

 * Tuesday, November 20th, 2012

== Attending ==

 * Emmanuele Bassi
 * Rosanna Yuen
 * Joanmarie Diggs
 * Bastien Nocera
 * Shaun !McCance
 * Andreas Nilsson
 * Seif Lotfy
 * Karen Sandler

=== Regrets ===

 * Tobias Mueller

=== Missing ===

== Board Meeting Agenda ==

 * Future adboard meetings
   * We need to plan the next adboard meeting. Last meeting was at GUADEC.
     * When should we have the next meeting?
     * What topics should we cover?
       * Ideas for the next campaigns for Friends of GNOME
       * Newcomer event, Outreach efforts funding
       * cross-desktop collaboration
       * report on GNOME OS meeting at GUADEC, Boston Summit, and on
the gnome-os-list
     * Discuss further ideas on the mailing list
   * When should we have the next adboard face-to-face meeting?

 * Next round of Women Outreach Program.
   * Karen sent a summary to the mailing list.
     * More projects decided to join.
     * Karen has been exploring sponsorship offers from adboard
members and other foundations.
   * How many students should the Foundation fund?
     * One student = USD 5000.
     * Recommendation: 2 students.
     * We need a rough budget based on the numbers from previous years.
     * Vote for sponsor two students, with the option for others if
the budget allows it: unanimous
   * The next round will be announced some time around next week.

 * Fiscal services for projects.
   * The Foundation now holds the Google Summer of Code money for PulseAudio.
   * Karen is still waiting for feedback from SourceForge for their
incubator project.

 * Health insurance increase for employees.
   * Still discussing the issue on the mailing list.

 * Status of web version of Annual report
   * '''ACTION''': Emmanuele to send an email to Tobi for the updated
list of donors from PayPal.

 * GNOME GNIGHTS
   * Meg Ford asked the board for some financial support for their
monthly GNOME community meetups in Chicago.
   * USD 40/event
   * Provision: blog/wiki reports and sponsor badge
   * Vote: unanimous
   * '''ACTION''': Karen to send an email to Meg about the funding of
the GNOME GNights.

 * Friends of GNOME
   * We have some donors falling through the cracks.
   * The script automating the extraction of the list of donors should
help catch some of the cases.
   * The board was asked for only having a certificate instead of a gift
     * Mozilla has a similar certificate.

 * Next meeting: November 20th, 2012
   * Time: 15:00 UTC

== Completed Actions ==

 * Bastien to notify the Strasbourg bid of the selection for GUADEC 2014
 * Joanie to work with the A11y team to write proposals for using the
Mozilla and FoG money

== Status of action items ==

 * All directors should discuss the first-response contact for emails
 * Andreas and Emmanuele to discuss the best approach to publish the
Agenda on foundation-list before the board meeting
 * Andreas - To create a wiki page on the web services accounts holders.
 * Bastien - To contact the BBC to discuss about possible
collaboration in working directly with GNOME.
 * Bastien - Reach out to the GNOME Advisory Board via email to see if
they can help out with providing contacts at Yahoo.
 * Bastien will research what the status of the Banshee Amazon revenue
is and report back to Bertrand Lorentz
 * Emmanuele - Will audit the current donors and check that everybody
received their benefits.
 * Emmanuele to start a wiki page on the community feedback of GUADEC 2012
 * Emmanuele to check the data mined by Tobi from ?PayPal and send it to Andreas
 * Joanie will send an email to both GNOME and KDE board lists to get
us all together on the discussion for a desktop collaboration summit.
 * Joanie, Seif to go through the board-list archives to categorize
the types  of contacts and come up with the various areas
 * Karen - To look into Google Checkout as an annual payment option for FoG.
 * Karen - To finish the Privacy Policy, get review from James Vasile, etc.
 * Karen - To continue working with Justin about renewing the old trademarks.
 * Karen - Will reach out to Mozilla to find advice about negotiating
partnerships.
 * Karen - To continue following up with CiviCRM contractors.
 * Karen to contact foundation-list to get feedback for CiviCRM
 * Karen - Develop trademark usage forms for common use cases. James
Vasile from legal is working with Brian on this.
   * This has been done.  Will close once the Foundation website is
updated, refer to bug #644932.
   * https://bugzilla.gnome.org/show_bug.cgi?id=644932
 * Karen - Check records of organizations with existing contracts to
use the GNOME trademark. Taken over from Vincent Untz. Look at the
archives in 2005 and try to determine which companies can use the
GNOME trademark. Know what kind of contracts we had with them.
 * Karen to investigate alternative solutions for CiviCRM (security,
reliability)
 * Karen to contact sysadmin team to evaluate existing contract proposals
 * Karen to check if an AB meeting would be possible at the Boston Summit
 * Karen to look at other potential sponsors for Boston Summit
 * Karen and Joanie to get feedback on corporate sponsorship for the
Boston Summit
 * Rosanna - Automate the process of entering !PayPal information into !GnuCash.
 * Rosanna - Will apply for the GNOME credit card.
 * Rosanna - Received the PO from Google for the GSOC payments;
waiting for individual mentor travel receipts to submit invoice.
 * Seif to get more information on the event and create a proposal
about a possible event in Egypt
 * Seif to send an email on board-list to start the discussion on the
areas of involvement for each board member
 * Shaun - Will post the January 18th, 2012 IRC meeting minutes.
 * Shaun - To contact Dave Neary and Ekaterina Gerasimova to get a
list of attendees to get feedback for the summit.
 * Shaun - To help out extracting the GNOME respondents of Describe
FoundationBoard/Minutes/20111115 here.the Desktop Summit survey.
 * Shaun - To contact the previous editors of the Annual Report to
gather a better picture of how to move forward.
 * Shaun - To coordinate with Germán to write a report for the
Financials section of the Annual Report.
 * Shaun - To start a discussion with Andrea about the Emeritus status.
 * Shaun - To finish the Financial section of the Annual Report before
the end of the week (week 20).
 * Shaun - To review the Desktop Summit draft before the end of the
week (week 20).
 * Shaun to forward the relevant information for the DDG partnership
to Zana and Karen
 * Karen - to make LWN integration with CiviCRM one of the
requirements for the contracted project

=== New Action Items ===

 * Emmanuele to send an email to Tobi for the updated list of donors
from PayPal.
 * Karen to send an email to Meg about the funding of the GNOME GNights.

--
W: http://www.emmanuelebassi.name
B: http://blogs.gnome.org/ebassi/
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Emmanuele Bassi | 6 Nov 13:04 2012
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Agenda for the Board meeting of November 6, 2012

hi all;

as discussed on foundation-list[0], I'm going to send the public
agenda for the foundation meeting prior to the meeting itself.

 * GUADEC 2013.
 * Future adboard meetings.
 * Next round of Womens Outreach Program.
 * Fiscal services for other Free Software projects.
 * Health insurance increase for Foundation employees

ciao,
 Emmanuele.

[0] https://mail.gnome.org/archives/foundation-list/2012-August/msg00036.html

--
W: http://www.emmanuelebassi.name
B: http://blogs.gnome.org/ebassi/
Emmanuele Bassi | 6 Nov 13:02 2012
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Minutes of the Board meeting of October 2, 2012

= Minutes for Meeting of October 2nd, 2012 =

== Next Meeting ==

 * Tuesday, October 16th, 2012 14:00 UTC

== Attending ==

 * Emmanuele Bassi
 * Rosanna Yuen
 * Joanmarie Diggs
 * Tobias Mueller
 * Bastien Nocera
 * Shaun !McCance
 * Andreas Nilsson
 * Seif Lotfy

=== Regrets ===

 * Karen Sandler (on leave)

=== Missing ===

== Board Meeting Agenda ==

 * GUADEC 2013 bids
   * We've gotten two written proposals for GUADEC 2013: Brno and Strasbourg
   * Discuss the bids and identify questions we need to ask the teams over the phone before we make a decision.
   * Board members should fill out the confcall doodle for their preferred date and time
   * Board questions
     * Strasbourg: the projected sponsorship income is set at EUR 90,000; on what grounds has the projection been made? And is this projection realistic given the current economic crisis in Europe.
     * Strasbourg: what kind of resources (people and time) on the local team can be committed to the event?
     * Strasbourg: what kind of local businesses/government and potential sponsors have you contacted?
     * Brno: is there a local organization handling the funding of the event? is the Foundation expected to find sponsorship?
     * Brno: are there plans for local sponsorship and a projected income?
     * Brno: has the venue size been confirmed for 300+ people (keynotes)?
     * Brno: are you planning to reach out to local groups? how would this impact the estimated attendance?
   * Conference call
     * '''ACTION''': Andreas to compile the time and date for the conference call with the two GUADEC bid teams
     * '''ACTION''': Andreas to notify the GUADEC bid teams with the intended time and date

 * GNOME Boston Summit 2012 update.
   * Everything seems to be on track
   * Colin communicated various catering options
     * Expected cost for coffee + bagels: USD 1100
     * Vote for catering expenses: unanimous
   * '''ACTION''': Joanie to contact Colin and notify the board support for the catering expense

 * Joan-Marie Diggs needs a travel subsidy to speak at Grace Hopper Conference Open Source Day for $564 USD. Needs vote.
   * Joanie was invited by the organizers to have a workshop on GNOME and Accessibility
   * No reimbursement from the conference organizers
   * Vote: Joanie, Seif abstain; +1 Emmanuele, Tobi, Shaun, Bastien, Andreas
   * Proposal: can we use the A11Y campaign money to fund Joanie's travel expenses?
     * Travel was not covered by the campaign goals

 * Status of web version of Annual report
   * '''ACTION''': Emmanuele to check the data mined by Tobi from PayPal and send it to Andreas

 * Seif was able to contact the organizers for a possible co-located event in Egypt
   * The space would require rent
   * Also, no revenue (e.g. tickets) would be available for GNOME

== Completed Actions ==

 * Rosanna asked whether former board members still use the access to GNOME's paypal data help out and removed the access.
 * Seif to get more information on the event and create a proposal about a possible event in Egypt

== Status of action items ==

 * All directors should discuss the first-response contact for emails
 * Andreas and Emmanuele to discuss the best approach to publish the Agenda on foundation-list before the board meeting
 * Bastien - To contact the BBC to discuss about possible collaboration in working directly with GNOME.
 * Bastien - Reach out to the GNOME Advisory Board via email to see if they can help out with providing contacts at Yahoo.
 * Bastien will research what the status of the Banshee Amazon revenue is and report back to Bertrand Lorentz
 * Emmanuele - Will audit the current donors and check that everybody received their benefits.
 * Emmanuele to start a wiki page on the community feedback of GUADEC 2012
 * Joanie, Seif to go through the board-list archives to categorize the types  of contacts and come up with the various areas
 * Joanie to work with the A11y team to write proposals for using the Mozilla and FoG money
 * Karen - To look into Google Checkout as an annual payment option for FoG.
 * Karen - To finish the Privacy Policy, get review from James Vasile, etc.
 * Karen - To continue working with Justin about renewing the old trademarks.
 * Karen - Will reach out to Mozilla to find advice about negotiating partnerships.
 * Karen - To continue following up with CiviCRM contractors.
 * Karen to contact foundation-list to get feedback for CiviCRM
 * Karen - Develop trademark usage forms for common use cases. James Vasile from legal is working with Brian on this.
   * This has been done.  Will close once the Foundation website is updated, refer to bug #644932.
   * https://bugzilla.gnome.org/show_bug.cgi?id=644932
 * Karen - Check records of organizations with existing contracts to use the GNOME trademark. Taken over from Vincent Untz. Look at the archives in 2005 and try to determine which companies can use the GNOME trademark. Know what kind of contracts we had with them.
 * Karen to investigate alternative solutions for CiviCRM (security, reliability)
 * Karen to contact sysadmin team to evaluate existing contract proposals
 * Karen to check if an AB meeting would be possible at the Boston Summit
 * Karen to look at other potential sponsors for Boston Summit
 * Karen and Joanie to get feedback on corporate sponsorship for the Boston Summit
 * Rosanna - Automate the process of entering !PayPal information into !GnuCash.
 * Rosanna - Will apply for the GNOME credit card.
 * Rosanna - Received the PO from Google for the GSOC payments; waiting for individual mentor travel receipts to submit invoice.
 * Seif to send an email on board-list to start the discussion on the areas of involvement for each board member
 * Shaun - Will post the January 18th, 2012 IRC meeting minutes.
 * Shaun - To contact Dave Neary and Ekaterina Gerasimova to get a list of attendees to get feedback for the summit.
 * Shaun - To help out extracting the GNOME respondents of Describe FoundationBoard/Minutes/20111115 here.the Desktop Summit survey.
 * Shaun - To contact the previous editors of the Annual Report to gather a better picture of how to move forward.
 * Shaun - To coordinate with Germán to write a report for the Financials section of the Annual Report.
 * Shaun - To start a discussion with Andrea about the Emeritus status.
 * Shaun - To finish the Financial section of the Annual Report before the end of the week (week 20).
 * Shaun - To review the Desktop Summit draft before the end of the week (week 20).
 * Karen - to make LWN integration with CiviCRM one of the requirements for the contracted project
 * Stormy - To create a wiki page on the web services accounts holders.

=== New Action Items ===
 * '''ACTION''': Andreas to compile the time and date for the conference call with the two GUADEC bid teams
 * '''ACTION''': Andreas to notify the GUADEC bid teams with the intended time and date
 * '''ACTION''': Joanie to contact Colin and notify the board support for the catering expense
 * '''ACTION''': Shaun and Zana to contact the accountant for double checking the revenue category for DDG
 * '''ACTION''': Emmanuele to check the data mined by Tobi from PayPal and send it to Andreas

== Discussed on the mailing list ==

 * Debarshi Ray asked about Online accounts and trademark usage. SFLC is looking into it.
 * Debarshi Ray asked for co-owners for the Facebook & Google GOA keys. Bastien wondered if the Foundation itself could be a co-owner.
 * Michael Hasselman asked if there is anything we can do to help the GNOME University initiative.
 * Kai-Uwe Behrmann asked about sponsorship for a Colour Management hackfest, but the board needs more information in order to proceed.
 * Marina Zhurakhinskaya e-mailed the board about a newbie event at the Boston Summit. The board told her to talk to Colin Walters about how to best set it up.


--
W: http://www.emmanuelebassi.name
B: http://blogs.gnome.org/ebassi/

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Tobias Mueller | 30 Sep 00:11 2012
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GNOME.Asia Summit 2013 - Call for Hosts

Hello :)

The GNOME.Asia Committee is inviting proposals to host the GNOME.Asia
Summit during the 2nd quarter of 2013. The GNOME.Asia Summit is the
featured annual GNOME Conference in Asia. The event focuses primarily on
the GNOME desktop, and also covers applications and the development
platform tools. It brings together the GNOME community in Asia to
provide a forum for users, developers, foundation leaders, governments
and businesses to discuss both the present technology and future
developments.

GNOME.Asia Summit was held in Beijing, Ho-Chi-Minh City, Taipei,
Bangalore and Hong Kong respectively over the last five years. The
Summit's preference is to find new locations each year as we spread
GNOME throughout Asia, and we are looking for local organizers to rise
to the challenge of organizing an excellent GNOME event. The GNOME.Asia
committee will assist in the process, but there is a definitive need for
individuals to be actively involved and committed to the planning and
delivery of the event.

You can learn more about GNOME.Asia Summit at our official website:
http://www.gnome.asia

For those of you who would be interested in hosting the next GNOME.Asia
Summit in 2013 you are hereby invited to submit a formal proposal to the
 gnome-asia-committee-list <at> gnome <dot> org .  The deadline for the
proposals is October 28, 2012.  Please email your proposal to
gnome-asia-committee-list <at> gnome <dot> org. We might invite you to
present your proposal in more details over our regular IRC meetings, or
send you additional questions and requests. Results will be announced by
the second week of November, 2012.

The conference will require availability of facilities for one week,
including a weekend, during the 2nd quarter of 2013 (between March and
June). Final event dates should avoid other key free software
conferences or other events that may have conflict and will be confirmed
together with other GNOME teams which might get involved.

Key points which proposals should consider, and which will be taken into
account when deciding among candidates, are:

 * Local community support for hosting the conference.
 * Venue details.  Information about infrastructure and facilities to
   hold the conference should be provided.
 * Information about how internet connectivity will be managed.
 * Lodging choices ranging from affordable housing to nicer hotels, and
   information about distances between the venue and lodging options.
 * The availability of restaurants or the organization of catering
    on-site, cost of food/soft drinks/beer.
 * The availability and cost of travel from major Asian and European
   cities.
 * Local industry and government support.
 * Please provide a reasonably detailed budget.
 * Provide plans for fund raising at a local level.

Please check the GNOME.Asia Summit check list [1] and howtos [2] when
putting together a proposal.  Please also feel free to contact
<gnome-asia-committee-list <at> gnome.org> if you have any questions.

Please help to spread the word and we are looking forward to hearing
from you soon!

GNOME.Asia Committee

 [1] http://2011.gnome.asia/about/gnomeasia/event-organization-checklist
 [2] http://2011.gnome.asia/about/gnomeasia/summit-planning-howto
Emmanuele Bassi | 24 Sep 17:37 2012
Picon

Minutes of the Board Meeting - September 18, 2012

wiki: https://live.gnome.org/FoundationBoard/Minutes/20120918

= Minutes for Meeting of September 18th, 2012 =

== Next Meeting ==

 * Tuesday, October 2nd, 2012

== Attending ==

 * Emmanuele Bassi
 * Rosanna Yuen
 * Joanmarie Diggs
 * Tobias Mueller
 * Bastien Nocera
 * Shaun !McCance
 * Andreas Nilsson
 * Seif Lotfy

=== Regrets ===

 * Karen Sandler (on leave)

=== Missing ===

== Board Meeting Agenda ==

 * Foundation IRC meeting summary.
  * Summary and results
    * Good attendance
    * Did we get actionable items?
      * The position expressed during the meeting was that the
maintainers should still be in charge of the direction of the GNOME
Project
      * Maintainer should meet every other GUADEC to decide the
direction and gauge the eventual changes
      * The release-team should be in charge of distilling the
position of the maintainers and enforce it so that it comes to
completion
  * When do we hold the next foundation meeting? What topic/topics?
    * A proposal is to have the next meeting when issues arise
    * Ask the community for agenda items for the board meeting
  * '''ACTION''': Emmanuele to send the minutes of the IRC meeting to
the foundation-list

 * Update on Boston Summit
  * SUSE might want to sponsor. Where are we on that?
    * We don't have a standard sponsor package for the Boston Summit
    * It would have make it easier to get sponsorship in the future
    * The Boston Summit is more of a free-form/unconference style
    * We should have sponsorship for social events and/or lunch
    * Better to have sponsored attendance - either through employers
sending their employees or through sponsorship to have the Foundation
cover the travel
    * '''ACTION''': Andreas to send an email to adboard-list to
encourage the advisory board members to send employees to the Boston
Summit
    * '''ACTION''': Joanie will follow up with SUSE to get a feel for
how much they would like to sponsor. One possibility is snacks and
coffee.
    * '''ACTION''': All Board members will provide responses on the
mailing list regarding whether or not to use $300 dollars of the Red
Hat sponsorship to be used for lunch.
    * '''ACTION''': Joanie and Zana will follow up with Colin to make
sure all things are on track, to confirm that outside "catering" is
acceptable, and to discuss Marina's proposal to have a newbie event
the evening before.
  * Anything additional that needs help on?
    * Shall we have an adboard meeting there? Shall we reach out to
adboard list and ask?
    * We need an agenda and as we don't have any, we don't need to meet
    * To be discussed on the mailing list

 * GUADEC 2013
  * Deadline on GUADEC bids are September 22nd.
  * We need to decide and announce the winning bid some time after that'.
  * Do we need to set up a separate meeting or will a regular board meeting do?
  * Next steps after that?
    * It'd be cool to get the winning team in contact with the last local team
  * '''ACTION''': Emmanuele to contact the GUADEC bidding teams to
remind them about the bid deadline
  * Would be nice to be able to announce GUADEC 2013 at the Boston Summit
    * Deadline for the bids is September 22nd
    * Next Board meeting is on October 2nd
    * Boston Summit is October 6th/7th/8th
  * Do we need a meeting with the bid teams?
    * Good for questions from the Board
    * Conference call around the time of the next Board meeting
    * '''ACTION''': Emmanuele to contact the GUADEC bidding teams to
get feedback on a conference call to answer eventual questions on the
bids from the board

 * Fabio Duran Verdugo from Diá GNOME asked for 2,077 USD for travel
and accommodation for 8 GNOME collaborators and promotional material.
   * We are still in budget for Hackfests
   * Vote: Unanimous
   * '''ACTION''': Andreas to notify Fabio about the approved expense
for Diá GNOME

 * Vincent Untz asked if the current list of Adboard members on
http://www.gnome.org/foundation/ is up to date.
   * We need to make sure it is.
   * Need to check who on the adboard was invoiced and paid the invoice
   * Karen was tracking some of the adboard members, so we need to
check with her
   * '''ACTION''': Andreas to answer to Vincent about the current
status of the adboard members list

 * Status of web version of Annual report
   * Still waiting for Emmanuele's list of FoG donors

== Completed Actions ==

 * Emmanuele will send reminders about the IRC meeting on September
14th to the mailing list and foundation blog
 * Emmanuele will check with release team for availability for the IRC
meeting on September 14th
 * Emmanuele to send the minutes of the AB meeting at GUADEC to the
adboard list
 * Emmanuele to send the announcement of the foundation's IRC meeting
date poll to foundation-announce
 * Emmanuele to publish the agenda for the IRC meeting once the date
has been decided
 * Emmanuele to send the minutes of the IRC meeting to the foundation-list
 * Emmanuele to contact the GUADEC bidding teams to remind them about
the bid deadline

== Status of action items ==

 * All directors should discuss the first-response contact for emails
 * Andreas and Emmanuele to discuss the best approach to publish the
Agenda on foundation-list before the board meeting
 * Bastien - To contact the BBC to discuss about possible
collaboration in working directly with GNOME.
 * Bastien - Reach out to the GNOME Advisory Board via email to see if
they can help out with providing contacts at Yahoo.
 * Bastien will research what the status of the Banshee Amazon revenue
is and report back to Bertrand Lorentz
 * Emmanuele - Will audit the current donors and check that everybody
received their benefits.
 * Emmanuele to start a wiki page on the community feedback of GUADEC 2012
 * Joanie will send an email to both GNOME and KDE board lists to get
us all together on the discussion for a desktop collaboration summit.
 * Joanie, Seif to go through the board-list archives to categorize
the types  of contacts and come up with the various areas
 * Joanie to work with the A11y team to write proposals for using the
Mozilla and FoG money
 * Karen - To look into Google Checkout as an annual payment option for FoG.
 * Karen - To finish the Privacy Policy, get review from James Vasile, etc.
 * Karen - To continue working with Justin about renewing the old trademarks.
 * Karen - Will reach out to Mozilla to find advice about negotiating
partnerships.
 * Karen - To continue following up with CiviCRM contractors.
 * Karen to contact foundation-list to get feedback for CiviCRM
 * Karen - Develop trademark usage forms for common use cases. James
Vasile from legal is working with Brian on this.
   * This has been done.  Will close once the Foundation website is
updated, refer to bug #644932.
   * https://bugzilla.gnome.org/show_bug.cgi?id=644932
 * Karen - Check records of organizations with existing contracts to
use the GNOME trademark. Taken over from Vincent Untz. Look at the
archives in 2005 and try to determine which companies can use the
GNOME trademark. Know what kind of contracts we had with them.
 * Karen to investigate alternative solutions for CiviCRM (security,
reliability)
 * Karen to contact sysadmin team to evaluate existing contract proposals
 * Karen to check if an AB meeting would be possible at the Boston Summit
 * Karen to look at other potential sponsors for Boston Summit
 * Karen and Joanie to get feedback on corporate sponsorship for the
Boston Summit
 * Rosanna - Automate the process of entering !PayPal information into !GnuCash.
 * Rosanna - Will apply for the GNOME credit card.
 * Rosanna to ask whether former board members still use the access to
GNOME's paypal data help out and if not, remove the access. Otherwise,
we will re-evaluate the situation.
 * Rosanna to double check the information to send to Google for
Google Summer of Code payment.
 * Seif to get more information on the event and create a proposal
about a possible event in Egypt
 * Seif to send an email on board-list to start the discussion on the
areas of involvement for each board member
 * Shaun - Will post the January 18th, 2012 IRC meeting minutes.
 * Shaun - To contact Dave Neary and Ekaterina Gerasimova to get a
list of attendees to get feedback for the summit.
 * Shaun - To help out extracting the GNOME respondents of Describe
FoundationBoard/Minutes/20111115 here.the Desktop Summit survey.
 * Shaun - To contact the previous editors of the Annual Report to
gather a better picture of how to move forward.
 * Shaun - To coordinate with Germán to write a report for the
Financials section of the Annual Report.
 * Shaun - To start a discussion with Andrea about the Emeritus status.
 * Shaun - To finish the Financial section of the Annual Report before
the end of the week (week 20).
 * Shaun - To review the Desktop Summit draft before the end of the
week (week 20).
 * Karen - to make LWN integration with CiviCRM one of the
requirements for the contracted project
 * Stormy - To create a wiki page on the web services accounts holders.

=== New Action Items ===
 * '''ACTION''': Emmanuele to send the minutes of the IRC meeting to
the foundation-list
 * '''ACTION''': Andreas to send an email to adboard-list to encourage
the advisory board members to send employees to the Boston Summit
 * '''ACTION''': Joanie will follow up with SUSE to get a feel for how
much they would like to sponsor. One possibility is snacks and coffee.
 * '''ACTION''': All Board members will provide responses on the
mailing list regarding whether or not to use $300 dollars of the Red
Hat sponsorship to be used for lunch.
 * '''ACTION''': Joanie and Zana will follow up with Colin to make
sure all things are on track, to confirm that outside "catering" is
acceptable, and to discuss Marina's proposal to have a newbie event
the evening before.
 * '''ACTION''': Emmanuele to contact the GUADEC bidding teams to
remind them about the bid deadline
 * '''ACTION''': Andreas to notify Fabio about the approved expense
for Diá GNOME
 * '''ACTION''': Andreas to answer to Vincent about the current status
of the adboard members list
 * '''ACTION''': Emmanuele to contact the GUADEC bidding teams to get
feedback on a conference call to answer eventual questions on the bids
from the board

== Discussed on the mailing list ==

 * Reimbursements for the GIMP team LGM 2012
 * City of Largo wanted to donate money to the User Observation
Hackfest and wanted to know how to best handle that.
 * Ramón Villaverde sent log in details to freewear.org

--

-- 
W: http://www.emmanuelebassi.name
B: http://blogs.gnome.org/ebassi/
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