Emmanuele Bassi | 20 Nov 15:04 2012
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Minutes for the board meeting of November 6th, 2012

wiki: https://live.gnome.org/FoundationBoard/Minutes/20121106

= Minutes for Meeting of November 6th, 2012 =

== Next Meeting ==

 * Tuesday, November 20th, 2012

== Attending ==

 * Emmanuele Bassi
 * Rosanna Yuen
 * Joanmarie Diggs
 * Bastien Nocera
 * Shaun !McCance
 * Andreas Nilsson
 * Seif Lotfy
 * Karen Sandler

=== Regrets ===

 * Tobias Mueller

=== Missing ===

== Board Meeting Agenda ==

 * Future adboard meetings
   * We need to plan the next adboard meeting. Last meeting was at GUADEC.
     * When should we have the next meeting?
(Continue reading)

Emmanuele Bassi | 6 Nov 13:04 2012
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Agenda for the Board meeting of November 6, 2012

hi all;

as discussed on foundation-list[0], I'm going to send the public
agenda for the foundation meeting prior to the meeting itself.

 * GUADEC 2013.
 * Future adboard meetings.
 * Next round of Womens Outreach Program.
 * Fiscal services for other Free Software projects.
 * Health insurance increase for Foundation employees

ciao,
 Emmanuele.

[0] https://mail.gnome.org/archives/foundation-list/2012-August/msg00036.html

--
W: http://www.emmanuelebassi.name
B: http://blogs.gnome.org/ebassi/
Emmanuele Bassi | 6 Nov 13:02 2012
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Minutes of the Board meeting of October 2, 2012

= Minutes for Meeting of October 2nd, 2012 =

== Next Meeting ==

 * Tuesday, October 16th, 2012 14:00 UTC

== Attending ==

 * Emmanuele Bassi
 * Rosanna Yuen
 * Joanmarie Diggs
 * Tobias Mueller
 * Bastien Nocera
 * Shaun !McCance
 * Andreas Nilsson
 * Seif Lotfy

=== Regrets ===

 * Karen Sandler (on leave)

=== Missing ===

== Board Meeting Agenda ==

 * GUADEC 2013 bids
   * We've gotten two written proposals for GUADEC 2013: Brno and Strasbourg
   * Discuss the bids and identify questions we need to ask the teams over the phone before we make a decision.
   * Board members should fill out the confcall doodle for their preferred date and time
   * Board questions
     * Strasbourg: the projected sponsorship income is set at EUR 90,000; on what grounds has the projection been made? And is this projection realistic given the current economic crisis in Europe.
     * Strasbourg: what kind of resources (people and time) on the local team can be committed to the event?
     * Strasbourg: what kind of local businesses/government and potential sponsors have you contacted?
     * Brno: is there a local organization handling the funding of the event? is the Foundation expected to find sponsorship?
     * Brno: are there plans for local sponsorship and a projected income?
     * Brno: has the venue size been confirmed for 300+ people (keynotes)?
     * Brno: are you planning to reach out to local groups? how would this impact the estimated attendance?
   * Conference call
     * '''ACTION''': Andreas to compile the time and date for the conference call with the two GUADEC bid teams
     * '''ACTION''': Andreas to notify the GUADEC bid teams with the intended time and date

 * GNOME Boston Summit 2012 update.
   * Everything seems to be on track
   * Colin communicated various catering options
     * Expected cost for coffee + bagels: USD 1100
     * Vote for catering expenses: unanimous
   * '''ACTION''': Joanie to contact Colin and notify the board support for the catering expense

 * Joan-Marie Diggs needs a travel subsidy to speak at Grace Hopper Conference Open Source Day for $564 USD. Needs vote.
   * Joanie was invited by the organizers to have a workshop on GNOME and Accessibility
   * No reimbursement from the conference organizers
   * Vote: Joanie, Seif abstain; +1 Emmanuele, Tobi, Shaun, Bastien, Andreas
   * Proposal: can we use the A11Y campaign money to fund Joanie's travel expenses?
     * Travel was not covered by the campaign goals

 * Status of web version of Annual report
   * '''ACTION''': Emmanuele to check the data mined by Tobi from PayPal and send it to Andreas

 * Seif was able to contact the organizers for a possible co-located event in Egypt
   * The space would require rent
   * Also, no revenue (e.g. tickets) would be available for GNOME

== Completed Actions ==

 * Rosanna asked whether former board members still use the access to GNOME's paypal data help out and removed the access.
 * Seif to get more information on the event and create a proposal about a possible event in Egypt

== Status of action items ==

 * All directors should discuss the first-response contact for emails
 * Andreas and Emmanuele to discuss the best approach to publish the Agenda on foundation-list before the board meeting
 * Bastien - To contact the BBC to discuss about possible collaboration in working directly with GNOME.
 * Bastien - Reach out to the GNOME Advisory Board via email to see if they can help out with providing contacts at Yahoo.
 * Bastien will research what the status of the Banshee Amazon revenue is and report back to Bertrand Lorentz
 * Emmanuele - Will audit the current donors and check that everybody received their benefits.
 * Emmanuele to start a wiki page on the community feedback of GUADEC 2012
 * Joanie, Seif to go through the board-list archives to categorize the types  of contacts and come up with the various areas
 * Joanie to work with the A11y team to write proposals for using the Mozilla and FoG money
 * Karen - To look into Google Checkout as an annual payment option for FoG.
 * Karen - To finish the Privacy Policy, get review from James Vasile, etc.
 * Karen - To continue working with Justin about renewing the old trademarks.
 * Karen - Will reach out to Mozilla to find advice about negotiating partnerships.
 * Karen - To continue following up with CiviCRM contractors.
 * Karen to contact foundation-list to get feedback for CiviCRM
 * Karen - Develop trademark usage forms for common use cases. James Vasile from legal is working with Brian on this.
   * This has been done.  Will close once the Foundation website is updated, refer to bug #644932.
   * https://bugzilla.gnome.org/show_bug.cgi?id=644932
 * Karen - Check records of organizations with existing contracts to use the GNOME trademark. Taken over from Vincent Untz. Look at the archives in 2005 and try to determine which companies can use the GNOME trademark. Know what kind of contracts we had with them.
 * Karen to investigate alternative solutions for CiviCRM (security, reliability)
 * Karen to contact sysadmin team to evaluate existing contract proposals
 * Karen to check if an AB meeting would be possible at the Boston Summit
 * Karen to look at other potential sponsors for Boston Summit
 * Karen and Joanie to get feedback on corporate sponsorship for the Boston Summit
 * Rosanna - Automate the process of entering !PayPal information into !GnuCash.
 * Rosanna - Will apply for the GNOME credit card.
 * Rosanna - Received the PO from Google for the GSOC payments; waiting for individual mentor travel receipts to submit invoice.
 * Seif to send an email on board-list to start the discussion on the areas of involvement for each board member
 * Shaun - Will post the January 18th, 2012 IRC meeting minutes.
 * Shaun - To contact Dave Neary and Ekaterina Gerasimova to get a list of attendees to get feedback for the summit.
 * Shaun - To help out extracting the GNOME respondents of Describe FoundationBoard/Minutes/20111115 here.the Desktop Summit survey.
 * Shaun - To contact the previous editors of the Annual Report to gather a better picture of how to move forward.
 * Shaun - To coordinate with Germán to write a report for the Financials section of the Annual Report.
 * Shaun - To start a discussion with Andrea about the Emeritus status.
 * Shaun - To finish the Financial section of the Annual Report before the end of the week (week 20).
 * Shaun - To review the Desktop Summit draft before the end of the week (week 20).
 * Karen - to make LWN integration with CiviCRM one of the requirements for the contracted project
 * Stormy - To create a wiki page on the web services accounts holders.

=== New Action Items ===
 * '''ACTION''': Andreas to compile the time and date for the conference call with the two GUADEC bid teams
 * '''ACTION''': Andreas to notify the GUADEC bid teams with the intended time and date
 * '''ACTION''': Joanie to contact Colin and notify the board support for the catering expense
 * '''ACTION''': Shaun and Zana to contact the accountant for double checking the revenue category for DDG
 * '''ACTION''': Emmanuele to check the data mined by Tobi from PayPal and send it to Andreas

== Discussed on the mailing list ==

 * Debarshi Ray asked about Online accounts and trademark usage. SFLC is looking into it.
 * Debarshi Ray asked for co-owners for the Facebook & Google GOA keys. Bastien wondered if the Foundation itself could be a co-owner.
 * Michael Hasselman asked if there is anything we can do to help the GNOME University initiative.
 * Kai-Uwe Behrmann asked about sponsorship for a Colour Management hackfest, but the board needs more information in order to proceed.
 * Marina Zhurakhinskaya e-mailed the board about a newbie event at the Boston Summit. The board told her to talk to Colin Walters about how to best set it up.


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B: http://blogs.gnome.org/ebassi/

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Tobias Mueller | 30 Sep 00:11 2012
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GNOME.Asia Summit 2013 - Call for Hosts

Hello :)

The GNOME.Asia Committee is inviting proposals to host the GNOME.Asia
Summit during the 2nd quarter of 2013. The GNOME.Asia Summit is the
featured annual GNOME Conference in Asia. The event focuses primarily on
the GNOME desktop, and also covers applications and the development
platform tools. It brings together the GNOME community in Asia to
provide a forum for users, developers, foundation leaders, governments
and businesses to discuss both the present technology and future
developments.

GNOME.Asia Summit was held in Beijing, Ho-Chi-Minh City, Taipei,
Bangalore and Hong Kong respectively over the last five years. The
Summit's preference is to find new locations each year as we spread
GNOME throughout Asia, and we are looking for local organizers to rise
to the challenge of organizing an excellent GNOME event. The GNOME.Asia
committee will assist in the process, but there is a definitive need for
individuals to be actively involved and committed to the planning and
delivery of the event.

You can learn more about GNOME.Asia Summit at our official website:
http://www.gnome.asia

For those of you who would be interested in hosting the next GNOME.Asia
Summit in 2013 you are hereby invited to submit a formal proposal to the
 gnome-asia-committee-list <at> gnome <dot> org .  The deadline for the
proposals is October 28, 2012.  Please email your proposal to
gnome-asia-committee-list <at> gnome <dot> org. We might invite you to
present your proposal in more details over our regular IRC meetings, or
send you additional questions and requests. Results will be announced by
the second week of November, 2012.

The conference will require availability of facilities for one week,
including a weekend, during the 2nd quarter of 2013 (between March and
June). Final event dates should avoid other key free software
conferences or other events that may have conflict and will be confirmed
together with other GNOME teams which might get involved.

Key points which proposals should consider, and which will be taken into
account when deciding among candidates, are:

 * Local community support for hosting the conference.
 * Venue details.  Information about infrastructure and facilities to
   hold the conference should be provided.
 * Information about how internet connectivity will be managed.
 * Lodging choices ranging from affordable housing to nicer hotels, and
   information about distances between the venue and lodging options.
 * The availability of restaurants or the organization of catering
    on-site, cost of food/soft drinks/beer.
 * The availability and cost of travel from major Asian and European
   cities.
 * Local industry and government support.
 * Please provide a reasonably detailed budget.
 * Provide plans for fund raising at a local level.

Please check the GNOME.Asia Summit check list [1] and howtos [2] when
putting together a proposal.  Please also feel free to contact
<gnome-asia-committee-list <at> gnome.org> if you have any questions.

Please help to spread the word and we are looking forward to hearing
from you soon!

GNOME.Asia Committee

 [1] http://2011.gnome.asia/about/gnomeasia/event-organization-checklist
 [2] http://2011.gnome.asia/about/gnomeasia/summit-planning-howto
Emmanuele Bassi | 24 Sep 17:37 2012
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Minutes of the Board Meeting - September 18, 2012

wiki: https://live.gnome.org/FoundationBoard/Minutes/20120918

= Minutes for Meeting of September 18th, 2012 =

== Next Meeting ==

 * Tuesday, October 2nd, 2012

== Attending ==

 * Emmanuele Bassi
 * Rosanna Yuen
 * Joanmarie Diggs
 * Tobias Mueller
 * Bastien Nocera
 * Shaun !McCance
 * Andreas Nilsson
 * Seif Lotfy

=== Regrets ===

 * Karen Sandler (on leave)

=== Missing ===

== Board Meeting Agenda ==

 * Foundation IRC meeting summary.
  * Summary and results
    * Good attendance
    * Did we get actionable items?
      * The position expressed during the meeting was that the
maintainers should still be in charge of the direction of the GNOME
Project
      * Maintainer should meet every other GUADEC to decide the
direction and gauge the eventual changes
      * The release-team should be in charge of distilling the
position of the maintainers and enforce it so that it comes to
completion
  * When do we hold the next foundation meeting? What topic/topics?
    * A proposal is to have the next meeting when issues arise
    * Ask the community for agenda items for the board meeting
  * '''ACTION''': Emmanuele to send the minutes of the IRC meeting to
the foundation-list

 * Update on Boston Summit
  * SUSE might want to sponsor. Where are we on that?
    * We don't have a standard sponsor package for the Boston Summit
    * It would have make it easier to get sponsorship in the future
    * The Boston Summit is more of a free-form/unconference style
    * We should have sponsorship for social events and/or lunch
    * Better to have sponsored attendance - either through employers
sending their employees or through sponsorship to have the Foundation
cover the travel
    * '''ACTION''': Andreas to send an email to adboard-list to
encourage the advisory board members to send employees to the Boston
Summit
    * '''ACTION''': Joanie will follow up with SUSE to get a feel for
how much they would like to sponsor. One possibility is snacks and
coffee.
    * '''ACTION''': All Board members will provide responses on the
mailing list regarding whether or not to use $300 dollars of the Red
Hat sponsorship to be used for lunch.
    * '''ACTION''': Joanie and Zana will follow up with Colin to make
sure all things are on track, to confirm that outside "catering" is
acceptable, and to discuss Marina's proposal to have a newbie event
the evening before.
  * Anything additional that needs help on?
    * Shall we have an adboard meeting there? Shall we reach out to
adboard list and ask?
    * We need an agenda and as we don't have any, we don't need to meet
    * To be discussed on the mailing list

 * GUADEC 2013
  * Deadline on GUADEC bids are September 22nd.
  * We need to decide and announce the winning bid some time after that'.
  * Do we need to set up a separate meeting or will a regular board meeting do?
  * Next steps after that?
    * It'd be cool to get the winning team in contact with the last local team
  * '''ACTION''': Emmanuele to contact the GUADEC bidding teams to
remind them about the bid deadline
  * Would be nice to be able to announce GUADEC 2013 at the Boston Summit
    * Deadline for the bids is September 22nd
    * Next Board meeting is on October 2nd
    * Boston Summit is October 6th/7th/8th
  * Do we need a meeting with the bid teams?
    * Good for questions from the Board
    * Conference call around the time of the next Board meeting
    * '''ACTION''': Emmanuele to contact the GUADEC bidding teams to
get feedback on a conference call to answer eventual questions on the
bids from the board

 * Fabio Duran Verdugo from Diá GNOME asked for 2,077 USD for travel
and accommodation for 8 GNOME collaborators and promotional material.
   * We are still in budget for Hackfests
   * Vote: Unanimous
   * '''ACTION''': Andreas to notify Fabio about the approved expense
for Diá GNOME

 * Vincent Untz asked if the current list of Adboard members on
http://www.gnome.org/foundation/ is up to date.
   * We need to make sure it is.
   * Need to check who on the adboard was invoiced and paid the invoice
   * Karen was tracking some of the adboard members, so we need to
check with her
   * '''ACTION''': Andreas to answer to Vincent about the current
status of the adboard members list

 * Status of web version of Annual report
   * Still waiting for Emmanuele's list of FoG donors

== Completed Actions ==

 * Emmanuele will send reminders about the IRC meeting on September
14th to the mailing list and foundation blog
 * Emmanuele will check with release team for availability for the IRC
meeting on September 14th
 * Emmanuele to send the minutes of the AB meeting at GUADEC to the
adboard list
 * Emmanuele to send the announcement of the foundation's IRC meeting
date poll to foundation-announce
 * Emmanuele to publish the agenda for the IRC meeting once the date
has been decided
 * Emmanuele to send the minutes of the IRC meeting to the foundation-list
 * Emmanuele to contact the GUADEC bidding teams to remind them about
the bid deadline

== Status of action items ==

 * All directors should discuss the first-response contact for emails
 * Andreas and Emmanuele to discuss the best approach to publish the
Agenda on foundation-list before the board meeting
 * Bastien - To contact the BBC to discuss about possible
collaboration in working directly with GNOME.
 * Bastien - Reach out to the GNOME Advisory Board via email to see if
they can help out with providing contacts at Yahoo.
 * Bastien will research what the status of the Banshee Amazon revenue
is and report back to Bertrand Lorentz
 * Emmanuele - Will audit the current donors and check that everybody
received their benefits.
 * Emmanuele to start a wiki page on the community feedback of GUADEC 2012
 * Joanie will send an email to both GNOME and KDE board lists to get
us all together on the discussion for a desktop collaboration summit.
 * Joanie, Seif to go through the board-list archives to categorize
the types  of contacts and come up with the various areas
 * Joanie to work with the A11y team to write proposals for using the
Mozilla and FoG money
 * Karen - To look into Google Checkout as an annual payment option for FoG.
 * Karen - To finish the Privacy Policy, get review from James Vasile, etc.
 * Karen - To continue working with Justin about renewing the old trademarks.
 * Karen - Will reach out to Mozilla to find advice about negotiating
partnerships.
 * Karen - To continue following up with CiviCRM contractors.
 * Karen to contact foundation-list to get feedback for CiviCRM
 * Karen - Develop trademark usage forms for common use cases. James
Vasile from legal is working with Brian on this.
   * This has been done.  Will close once the Foundation website is
updated, refer to bug #644932.
   * https://bugzilla.gnome.org/show_bug.cgi?id=644932
 * Karen - Check records of organizations with existing contracts to
use the GNOME trademark. Taken over from Vincent Untz. Look at the
archives in 2005 and try to determine which companies can use the
GNOME trademark. Know what kind of contracts we had with them.
 * Karen to investigate alternative solutions for CiviCRM (security,
reliability)
 * Karen to contact sysadmin team to evaluate existing contract proposals
 * Karen to check if an AB meeting would be possible at the Boston Summit
 * Karen to look at other potential sponsors for Boston Summit
 * Karen and Joanie to get feedback on corporate sponsorship for the
Boston Summit
 * Rosanna - Automate the process of entering !PayPal information into !GnuCash.
 * Rosanna - Will apply for the GNOME credit card.
 * Rosanna to ask whether former board members still use the access to
GNOME's paypal data help out and if not, remove the access. Otherwise,
we will re-evaluate the situation.
 * Rosanna to double check the information to send to Google for
Google Summer of Code payment.
 * Seif to get more information on the event and create a proposal
about a possible event in Egypt
 * Seif to send an email on board-list to start the discussion on the
areas of involvement for each board member
 * Shaun - Will post the January 18th, 2012 IRC meeting minutes.
 * Shaun - To contact Dave Neary and Ekaterina Gerasimova to get a
list of attendees to get feedback for the summit.
 * Shaun - To help out extracting the GNOME respondents of Describe
FoundationBoard/Minutes/20111115 here.the Desktop Summit survey.
 * Shaun - To contact the previous editors of the Annual Report to
gather a better picture of how to move forward.
 * Shaun - To coordinate with Germán to write a report for the
Financials section of the Annual Report.
 * Shaun - To start a discussion with Andrea about the Emeritus status.
 * Shaun - To finish the Financial section of the Annual Report before
the end of the week (week 20).
 * Shaun - To review the Desktop Summit draft before the end of the
week (week 20).
 * Karen - to make LWN integration with CiviCRM one of the
requirements for the contracted project
 * Stormy - To create a wiki page on the web services accounts holders.

=== New Action Items ===
 * '''ACTION''': Emmanuele to send the minutes of the IRC meeting to
the foundation-list
 * '''ACTION''': Andreas to send an email to adboard-list to encourage
the advisory board members to send employees to the Boston Summit
 * '''ACTION''': Joanie will follow up with SUSE to get a feel for how
much they would like to sponsor. One possibility is snacks and coffee.
 * '''ACTION''': All Board members will provide responses on the
mailing list regarding whether or not to use $300 dollars of the Red
Hat sponsorship to be used for lunch.
 * '''ACTION''': Joanie and Zana will follow up with Colin to make
sure all things are on track, to confirm that outside "catering" is
acceptable, and to discuss Marina's proposal to have a newbie event
the evening before.
 * '''ACTION''': Emmanuele to contact the GUADEC bidding teams to
remind them about the bid deadline
 * '''ACTION''': Andreas to notify Fabio about the approved expense
for Diá GNOME
 * '''ACTION''': Andreas to answer to Vincent about the current status
of the adboard members list
 * '''ACTION''': Emmanuele to contact the GUADEC bidding teams to get
feedback on a conference call to answer eventual questions on the bids
from the board

== Discussed on the mailing list ==

 * Reimbursements for the GIMP team LGM 2012
 * City of Largo wanted to donate money to the User Observation
Hackfest and wanted to know how to best handle that.
 * Ramón Villaverde sent log in details to freewear.org

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B: http://blogs.gnome.org/ebassi/
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Emmanuele Bassi | 24 Sep 17:23 2012
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Minutes of the Foundation IRC meeting - September 12, 2012

wiki: https://live.gnome.org/FoundationBoard/Minutes/IRC20120912

= Minutes for Foundation IRC Meeting of September 12th, 2012 =

== Attendance ==
 * For the board:
   * Emmanuele
   * Joanie
   * Tobi
   * Shaun
   * Andreas

== Agenda ==
 * Role and scope of the Release Team
   * Continuation of the discussion from the AGM at GUADEC 2012.
   * http://www.0d.be/2012/08/03/guadec-2012/
   * http://people.gnome.org/~ebassi/01-release-team.pdf - slides deck
from the AGM
   * Clarification of the release rules and scope
     * http://live.gnome.org/ReleasePlanning/WhatWeRelease
   * The discussion at the AGM had to be interrupted for time constraints
   * The community considers the release-team as being in a good
position to ensure the cooperation between maintainers in order to
release GNOME
     * Some members of the community also would like to have an
"arbiter" to resolve eventual conflicts
     * The arbiter could be the board, the release team, or a new team
   * Examples of issues faced by the release team
     * Deferring the python3 dependency
     * Acting as support for modules, by promoting them to the
official moduleset, and posting semi-regular updates on their status
   * Communication issues between maintainer
     * Example: Nautilus UI changes in 3.5
     * Is it part of the release team remit to pester maintainers to
communicate sweeping changes to a module in the release moduleset?
     * Another option: revert to a previous version until the
regressions are fixed?
       * This already happens at the feature level (unmet features are
pushed to the following cycle) and at the moduleset level (modules are
pushed back or removed)
       * Examples: nautilus-cd-burner, gstreamer-1.0
   * Is the release team also in charge of the project's direction?
     * It would mean having the input or the presence of the design
team inside the release team decision making process
   * Traditionally, the release team's role was to capture consensus
in the community
     * The community sets the direction, and the r-t resolves
conflicts between modules
     * But what if the community thinks that the r-t sets the direction?
   * Proposal: use GUADEC to set the direction of the project
     * Every other GUADEC sets the roadmap for the following two years
     * Reflected also in the accepted talks
     * Issue: possible marginalization of the maintainers and
community members that cannot attend
     * Prior art: MozCamp
     * The issue of the direction of the community should be resolved
within the community, through high bandwidth communication channels
(e.g. GUADEC); after a period of public RFC, the release team is in
charge of ensuring that the direction is followed through.
       * The release team would be the "editor" of the project
direction, in terms on maintaining the modulesets that define GNOME
     * We need a benchmark to verify that the process is followed and
it's working
       * Example of a benchmark for the Testable initiative: in the
next round of outreach programs, all students should be able to build
GNOME without going through jhbuild pains
  * Venues of communication
    * Go back using desktop-devel-list as a development mailing list,
and require maintainers to join
    * desktop-devel-list has been used for multiple communication issues
    * It is difficult to know who the maintainers are
    * We could use the DOAP files and publish the current maintainers
    * '''ACTION''': fredp to publish the list of maintainers extracted
from the DOAP files on git.gnome.org
    * Proposal: use another mailing list for maintainers?
    * Issue: should it be public?
      * It should be up to the maintainers to decide
    * Issue: having yet another mailing list may not be well received
  * Enforcing the project's direction
    * The release team is already partly doing that by maintaining the moduleset
    * How to handle forks?
      * External forks are not under GNOME's purview
      * Internal forks should not happen
      * Maintainance releases from the old 2.x modulesets are not
controversial and should not be considered forks
    * Case study: Nautilus in the 3.6 cycle
      * Definite lack of communication from the maintainers
      * Feature proposal period was not used
        * The rules were not clear for features involving a single project
      * Changes involved a set of feature removals
      * Proposal: the feature proposal period should also be used in
case of changes involving a single project
        * Constraints: does it involve removing features? is the
module part of core? is the module user visible?
        * The release team should exercise the option to punt the
module out of the release moduleset until regressions are addressed or
a sizeable discussion (determined by the release team) happened on the
desktop-devel list
        * Some of the criteria could match the ones we use for the UI
freeze requests, but the bar should be set higher

 * Inclusion of the Commit Digest on Planet GNOME
   * Requires amending the PGO policy
   * Not really controversial
   * Using a separate style to visually differentiate the feed on the Planet
   * '''ACTION''': Emmanuele to contact the PGO editor to add the
commit digest to the Planet, using a slightly modified style

== New Action Items ==
 * '''ACTION''': fredp to publish the list of maintainers extracted
from the DOAP files on git.gnome.org
 * '''ACTION''': Emmanuele to contact the PGO editor to add the commit
digest to the Planet, using a slightly modified style

--

-- 
W: http://www.emmanuelebassi.name
B: http://blogs.gnome.org/ebassi/
Emmanuele Bassi | 24 Sep 17:23 2012
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Minutes of the Board Meeting - September 9, 2012

wiki: https://live.gnome.org/FoundationBoard/Minutes/20120907

= Minutes for Meeting of September 7th, 2012 =

== Next Meeting ==

 * Tuesday, September 18st, 2012, 14:00 UTC

== Attending ==

 * Emmanuele Bassi
 * Rosanna Yuen
 * Joanmarie Diggs
 * Tobias Mueller
 * Bastien Nocera
 * Shaun !McCance
 * Karen Sandler

=== Regrets ===

 * Andreas Nilsson
 * Seif Lotfy

=== Missing ===

== Board Meeting Agenda ==

 * Some board members have issues making the meetings on Fridays.
  * Look into if changing board meeting time is needed/possible.
  * '''ACTION''': Everybody needs to mark their availability for the
next IRC meeting
  * Looks like we're good for Tuesday, 14:00 UTC. So the next meeting
will be then.
   * Until US/EU daylight saving time happens.

 * Boston Summit is one month away.
  * What is the status.
  * Is there anything specific we need to address or prepare?
  * Karen contacted Colin to get a status report, waiting for a reply.
  * Budget
    * USD 20,000 have been budgeted for the summit
    * Increased budget for the travel sponsorship
    * Sponsorship for the summit
      * Red Hat already a sponsor, SUSE in talks
      * Corporate sponsorship for the evening drinks?
      * '''ACTION''': Karen and Joanie to get feedback on corporate
sponsorship for the Boston Summit

 * What are the status of the planned IRC meeting?
  * Proposed date of 2012-09-12 sent to foundation-list
    * Waiting for feedback on date/time
  * Agenda
    * Release team scope and role
  * Is there anything specific we need to address or prepare?
    * '''ACTION''': Emmanuele will send reminders to the mailing list
and foundation blog
    * '''ACTION''': Emmanuele will check with release team for availability

 * We want to release a web version of the Annual report.
   * What is missing to push that out?
     * List of FoG donors is missing, but Emmanuele will prepare that very soon

 * Sending meeting-agenda to prior to board meeting
  * There have been requests of sending the agenda to
foundation-announce prior to board meeting.
  * https://mail.gnome.org/archives/foundation-list/2012-August/msg00039.html
  * Needs to be done on a regular basis
  * The agenda needs to be edited before release
  * Put the provisional agenda in the public wiki?
    * Vincent mailed that it was possible to make the wiki include
pages, maybe that's a possible solution
  * The board approves the idea of publishing the provisional Agenda
before the meeting
    * Leave the decision to the President and the Secretary as to what
is the best approach to publish the agenda
    * '''ACTION''': Andreas and Emmanuele to discuss the best approach
to publish the Agenda before the board meeting

 * Vote: Do we want former board-members to still have access to
GNOME's Paypal data?
   * Former board members have access to the administrative interface
to retrieve the payment data
     * Germàn has access to help Rosanna
   * Are there legal implications?
   * The more people have access to the data the more problematic it
becomes for security
   * '''ACTION''': Rosanna to ask whether people still use the access
to help out and if not, remove the access. Otherwise, we will
re-evaluate the situation.

 * GSOC stipends handling. We need to reply and send the correct info.
   * '''ACTION''': Rosanna to double check the information to send to Google.

 * Hendrik Richter asked for reimbursement for GNOME Event Box
shipping on to the board. Do we approve to reimburse?
   * Should we even vote?
   * Still need the receipt
   * Vote: "The organization may reimburse (reasonable) Event Box
shipping expenses without an explicit vote by the Board, provided an
officer of the organization or the Executive Director approves the
expenditure"
     * Unanimous

 * GNOME/Mono hackfests and Banshee Amazon revenue
   * '''ACTION''': Bastien will research what the status of the
Banshee Amazon revenue is and report back

 * 3.6 release is coming up.
   * Are all teams on track?
   * Do the board need to cover any of Karen's tasks around a release?
   * To be discussed on the mailing list.

== Recurring Items ==

 * Review past action items.
 * Did each person update their action items?
 * Approve and make sure that minutes of last meeting were published
to foundation-announce and foundation-list.
 * Make sure to use gobby server for better minute taking.

== Completed Actions ==

 * Karen to communicate to Federico that the Observation hackfest was
approved by the board
 * Karen to send an email to each director to bring her or him up to
speed on each specific area
 * Tobias to create a date poll for the board meeting and send the URL
to board-list
 * Emmanuele to send the announcement of the foundation's IRC meeting
date poll to foundation-announce
 * Emmanuele to publish the agenda for the IRC meeting once the date
has been decided
 * Emmanuele to send the minutes of the AB meeting at GUADEC to the
adboard list

== Status of action items ==

 * All directors should discuss the first-response contact for emails
 * Bastien - To contact the BBC to discuss about possible
collaboration in working directly with GNOME.
 * Bastien - Reach out to the GNOME Advisory Board via email to see if
they can help out with providing contacts at Yahoo.
 * Emmanuele - Will audit the current donors and check that everybody
received their benefits.
 * Emmanuele - to start a wiki page on the community feedback of GUADEC 2012
 * Joanie, Seif - to go through the board-list archives to categorize
the types  of contacts and come up with the various areas
 * Joanie - to work with the A11y team to write proposals for using
the Mozilla and FoG money
 * Karen - To look into Google Checkout as an annual payment option for FoG.
 * Karen - To finish the Privacy Policy, get review from James Vasile, etc.
 * Karen - To continue working with Justin about renewing the old trademarks.
 * Karen - Will reach out to Mozilla to find advice about negotiating
partnerships.
 * Karen - To continue following up with CiviCRM contractors.
 * Karen to contact foundation-list to get feedback for CiviCRM
 * Karen - Develop trademark usage forms for common use cases. James
Vasile from legal is working with Brian on this.
   * This has been done.  Will close once the Foundation website is
updated, refer to bug #644932.
   * https://bugzilla.gnome.org/show_bug.cgi?id=644932
 * Karen - Check records of organizations with existing contracts to
use the GNOME trademark. Taken over from Vincent Untz. Look at the
archives in 2005 and try to determine which companies can use the
GNOME trademark. Know what kind of contracts we had with them.
 * Karen to investigate alternative solutions for CiviCRM (security,
reliability)
 * Karen to contact sysadmin team to evaluate existing contract proposals
 * Karen to check if an AB meeting would be possible at the Boston Summit
 * Karen to look at other potential sponsors for Boston Summit
 * Rosanna - Automate the process of entering !PayPal information into !GnuCash.
 * Rosanna - Will apply for the GNOME credit card.
 * Seif to get more information on the event and create a proposal
about a possible event in Egypt
 * Seif to send an email on board-list to start the discussion on the
areas of involvement for each board member
 * Shaun - Will post the January 18th, 2012 IRC meeting minutes.
 * Shaun - To contact Dave Neary and Ekaterina Gerasimova to get a
list of attendees to get feedback for the summit.
 * Shaun - To help out extracting the GNOME respondents of Describe
FoundationBoard/Minutes/20111115 here.the Desktop Summit survey.
 * Shaun - To contact the previous editors of the Annual Report to
gather a better picture of how to move forward.
 * Shaun - To coordinate with Germán to write a report for the
Financials section of the Annual Report.
 * Shaun - To start a discussion with Andrea about the Emeritus status.
 * Shaun - To finish the Financial section of the Annual Report before
the end of the week (week 20).
 * Shaun - To review the Desktop Summit draft before the end of the
week (week 20).
 * Karen - to make LWN integration with CiviCRM one of the
requirements for the contracted project
 * Stormy - To create a wiki page on the web services accounts holders.

=== New Action Items ===
 * '''ACTION''': Everybody needs to mark their availability for the
next IRC meeting
 * '''ACTION''': Karen and Joanie to get feedback on corporate
sponsorship for the Boston Summit
 * '''ACTION''': Emmanuele will send reminders to the mailing list and
foundation blog
 * '''ACTION''': Emmanuele will check with release team for availability
 * '''ACTION''': Andreas and Emmanuele to discuss the best approach to
publish the Agenda before the board meeting
 * '''ACTION''': Rosanna to ask whether people still use the access to
help out and if not, remove the access. Otherwise, we will re-evaluate
the situation.
 * '''ACTION''': Rosanna to double check the information to send to Google.
 * '''ACTION''': Bastien will research what the status of the Banshee
Amazon revenue is and report back

== Discussed on the mailing list ==

 * Budget approval of 8,415 USD for Boston Summit travel.
   * There is also room for more as we have 20,000 USD in the budget
for the Boston Summit.

--

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Emmanuele Bassi | 20 Sep 17:13 2012
Picon

REMINDER: Deadline for GUADEC bids is tomorrow, September 21st, 2012

hi all;

I wanted to remind you that the deadline for the GUADEC 2013 bids is
tomorrow, September 21st, 2012.

if you are bidding for being the host city of GUADEC 2013, send a full
proposal to board <at> gnome.org for evaluation.

ciao,
 Emmanuele.

--

-- 
W: http://www.emmanuelebassi.name
B: http://blogs.gnome.org/ebassi/
Emmanuele Bassi | 12 Sep 14:50 2012
Picon

REMINDER: Foundation IRC meeting

hi everyone;

this is a friendly reminder that we'll have an IRC meeting for
Foundation members today, at 16:00 UTC[0]

the agenda for the meeting is:

 * Role and scope of the Release Team
   * Continuation of the discussion from the AGM at GUADEC 2012.
   * http://www.0d.be/2012/08/03/guadec-2012/

the IRC channel for the meeting is: #foundation or irc.gnome.org

for more information on the Foundation's IRC meetings, you can visit
the wiki: https://live.gnome.org/FoundationBoard/IRC

ciao,
 Emmanuele.

[0] http://www.timeanddate.com/worldclock/fixedtime.html?msg=Foundation\%27s+IRC+Meeting&iso=20120912T16&ah=1

--

-- 
W: http://www.emmanuelebassi.name
B: http://blogs.gnome.org/ebassi/
Emmanuele Bassi | 7 Sep 16:00 2012
Picon

Next Foundation IRC meeting - Wednesday, September 12, 2012

hi all;

it's been a while since the last IRC meeting; the attendance in the
past hasn't been stellar, but the Board obviously values the feedback
from the Foundation members, and as we've seen at the AGM, there are
various things that warrant high bandwidth discussion - for instance,
the role and scope of the Release Team.

let's try and bring back the IRC meetings, then. :-)

in the past, the meeting was held on Wednesday at 16:00 UTC, but we
can be flexible about that.

if nobody objects to the date, let's pick Wednesday September 12, 2012.

ciao,
 Emmanuele.

--

-- 
W: http://www.emmanuelebassi.name
B: http://blogs.gnome.org/ebassi/
Emmanuele Bassi | 7 Sep 15:46 2012
Picon

Minutes of the Board Meeting - August 24, 2012

Wiki: https://live.gnome.org/FoundationBoard/Minutes/20120824

= Minutes for Meeting of August 24, 2012 =

== Next Meeting ==
 * Friday, September 7th, 2012

== Attending ==
 * Andreas Nilsson
 * Bastien Nocera
 * Emmanuele Bassi
 * Karen Sandler
 * Rosanna Yuen
 * Joanmarie Diggs
 * Tobias Mueller

=== Regrets ===
 * Shaun !McCance
 * Seif Lotfy

=== Missing ===

== Board Meeting Agenda ==
 * Ryan Lortie asked if they can get permission to use the GNOMEbuntu
name. Need to approve.
   * The marketing team raised the point that "GNObuntu" sounded like
"no-buntu", which would be seen as a negative position on Ubuntu
   * One of the option was "Ubuntu GNOME"
   * We should wait for a concrete proposal from the marketing team
   * Once a name is decided, the board needs to vote to grant
permission of the use of the GNOME tm
   * GNOMEbuntu/GNObuntu: -1 from Bastien, Emmanuele, Joanie, Tobias;
+1 from Andreas
   * Properly separated name: +1 from Bastien, Emmanuele, Joanie,
Tobias, Andreas.
 * Federico Mena Quintero asked for funding for a User Observation
Hackfest during OpenSuse summit. Need to approve.
   * https://live.gnome.org/Hackfests/UserObservationOrlando2012
   * Budget requested: USD 3000
   * We are under budget for hackfests
   * Vote: +1 from Bastien, Tobias, Emmanuele, Joanie, Andreas.
   * '''ACTION''': Karen to communicate to Federico that the
Observation hackfest was approved by the board
 * Reassigning key tasks to board members for when Karen goes on leave
   * Expected date: beginning of September
   * Areas of coverage:
     * Boston Summit (coordinated with Colin)
       * Joanie with Zana's assistance
     * OPW (coordinate with Marina) - key task - determining if we
have enough positions funded for a winter round
       * Joanie
     * Trademarks - work with Justin to renew trademarks, mid-September deadline
       * Andreas
     * Marketing (help keep GNOME OS discussion on track, look for
possible press ops)
       * Andreas
     * GNOME.Asia (coordinate with Max) - make sure that the bid
process is on track
       * Tobias
     * GUADEC - make sure teams stay on track to submit full bids
       * Emmanuele
     * Accessibility - make sure we don't let too much time go without
calling for bids on tasks for use of Mozilla and FoG funds.
       * Bastien
     * FoG - including pushing conversation for a new campaign (i.e.
privacy/security), tracking donor issues, ...
       * Tobias
     * CiviCRM overhaul
       * Emmanuele
     * Financial/fundraising
       * [Shaun]
   * '''ACTION''': Karen to send an email to each director to bring
her or him up to speed on each specific area

 * Boston Summit status. Anything else to do or on track?
   * Everything seems to be on track
   * Potentially have an advisory board meeting (depending on the
outcome of Karen's Action Item)

 * IRC meetings status
   * '''ACTION''': Emmanuele to send the announcement of the
foundation's IRC meeting date poll to foundation-announce
   * Possible agenda
     * Role of the release-team
     * AGM feedback
   * '''ACTION''': Emmanuele to publish the agenda for the IRC meeting
once the date has been decided

 * Do we need to change board meeting date?
   * '''ACTION''': Tobias to create a date poll for the board meeting
and send the URL to board-list

== Completed Actions ==
 * Karen to notify the GUADEC 2012 organization team to record the
issues faced for exchange with the GUADEC 2013 team
 * Karen to add Tobias and Seif to marketing lists moderation
 * Karen to send the proposal to form a committee for
out-of-board-meeting decisions to foundation-list
 * Karen - Follow up with getting Alan Day and Sumana Harihareswara to
sign the Copyright Assessment from SFLC.  Transferred from Brian.
 * Joanie will send an email to both GNOME and KDE board lists to get
us all together on the discussion for a desktop collaboration summit.
(PRIVATE)

== Status of action items ==
 * All directors should discuss the first-response contact for emails
 * Bastien - To contact the BBC to discuss about possible
collaboration in working directly with GNOME.
 * Bastien - Reach out to the GNOME Advisory Board via email to see if
they can help out with providing contacts at Yahoo.
 * Emmanuele - Will audit the current donors and check that everybody
received their benefits.
 * Emmanuele - To start a wiki page on the community feedback of GUADEC 2012
 * Emmanuele - To send the minutes of the AB meeting at GUADEC to the
adboard list
 * Joanie, Seif to go through the board-list archives to categorize
the types  of contacts and come up with the various areas
 * Joanie to work with the A11y team to write proposals for using the
Mozilla and FoG money
 * Karen - To look into Google Checkout as an annual payment option for FoG.
 * Karen - To finish the Privacy Policy, get review from James Vasile, etc.
 * Karen - To continue working with Justin about renewing the old trademarks.
 * Karen - Will reach out to Mozilla to find advice about negotiating
partnerships.
 * Karen - To continue following up with CiviCRM contractors.
 * Karen to contact foundation-list to get feedback for CiviCRM
 * Karen - Develop trademark usage forms for common use cases. James
Vasile from legal is working with Brian on this.
   * This has been done.  Will close once the Foundation website is
updated, refer to bug #644932.
   * https://bugzilla.gnome.org/show_bug.cgi?id=644932
 * Karen - Check records of organizations with existing contracts to
use the GNOME trademark. Taken over from Vincent Untz. Look at the
archives in 2005 and try to determine which companies can use the
GNOME trademark. Know what kind of contracts we had with them.
 * Karen to touch base with Allan for contacting the Junta de
Andalucía when the agency returns from the holidays (August) (PRIVATE)
 * Karen to investigate alternative solutions for CiviCRM (security,
reliability)
 * Karen to contact sysadmin team to evaluate existing contract proposals
 * Karen to check if an AB meeting would be possible at the Boston Summit
 * Karen to look at other potential sponsors for Boston Summit
 * Rosanna - Automate the process of entering !PayPal information into !GnuCash.
 * Rosanna - Will apply for the GNOME credit card.
 * Seif to get more information on the event and create a proposal
about a possible event in Egypt
 * Seif to send an email on board-list to start the discussion on the
areas of involvement for each board member
 * Shaun - Will post the January 18th, 2012 IRC meeting minutes.
 * Shaun - To contact Dave Neary and Ekaterina Gerasimova to get a
list of attendees to get feedback for the summit.
 * Shaun - To help out extracting the GNOME respondents of Describe
FoundationBoard/Minutes/20111115 here.the Desktop Summit survey.
 * Shaun - To contact the previous editors of the Annual Report to
gather a better picture of how to move forward.
 * Shaun - To coordinate with Germán to write a report for the
Financials section of the Annual Report.
 * Shaun - To start a discussion with Andrea about the Emeritus status.
 * Shaun - To finish the Financial section of the Annual Report before
the end of the week (week 20).
 * Shaun - To review the Desktop Summit draft before the end of the
week (week 20).
 * Karen - to make LWN integration with CiviCRM one of the
requirements for the contracted project
 * Stormy - To create a wiki page on the web services accounts holders.

=== New Action Items ===
 * '''ACTION''': Karen to communicate to Federico that the Observation
hackfest was approved by the board
 * '''ACTION''': Karen to send an email to each director to bring her
or him up to speed on each specific area
 * '''ACTION''': Emmanuele to send the announcement of the
foundation's IRC meeting date poll to foundation-announce
 * '''ACTION''': Emmanuele to publish the agenda for the IRC meeting
once the date has been decided
 * '''ACTION''': Tobias to create a date poll for the board meeting
and send the URL to board-list

--

-- 
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B: http://blogs.gnome.org/ebassi/
_______________________________________________
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Gmane