Andrea Veri | 27 Jul 11:29 2014
Picon

Minutes of the Board meeting of July 18th, 2014

= Minutes for Tuesday, July 18th, 2014, 16:00 UTC =

== Next meeting ==
 * Tuesday, July 25th, 2014, all day at GUADEC

== Attending ==
 * Ekaterina Gerasimova
 * Rosanna Yuen
 * Marina Zhurakhinskaya
 * Andrea Veri
 * Jeff Fortin
 * Karen Sandler
 * Sriram Ramkrishna

=== Regrets ===
 * Tobias Mueller 

=== Missing ===

== Board Meeting Agenda ==

 * Election of officers
  * President
   * Jeff
     * VOTE: +1 Marina, Kat, Sri; abstain Jeff, Andrea, Karen
   * Andrea
     * VOTE: +1 Marina, Karen; abstain: Jeff, Andrea, Kat, Sri
    * Jeff is the president
  * Vice president
   * Useful to have a president or vice president or CFO based in the USA for signing paperwork
(Continue reading)

Andrea Veri | 18 Jul 21:55 2014
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GUADEC 2014 registration is now open!

The GUADEC organization team is happy to announce the availability of the registration form [1] for the upcoming GUADEC to be held in Strasbourg, France at Epitech, a software engineer school in the heart of the city, is glad to welcome our community and host the venue [2] for the event! This year we are going to include a list of participants to the event online at [3]. 

Once registered to the event do not forget we also provide a set of badges [4] you can use to share on your website! Let everyone know you are coming to such a great event held in one of the most beautiful cities of Europe!

About GUADEC

The GNOME Users And Developers European Conference (GUADEC), is an annual conference taking place in Europe, whose prime topic is the development of the GNOME desktop environment which sees many participants from all over the world.


--
Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Infrastructure Team Coordinator,
GNOME Foundation Board of Directors member,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av
_______________________________________________
foundation-announce mailing list
foundation-announce <at> gnome.org
https://mail.gnome.org/mailman/listinfo/foundation-announce
Emmanuele Bassi | 18 Jul 15:57 2014
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Minutes of the Board meeting of July 1st, 2014

wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20140701

= Minutes for Tuesday, July 1st, 2014, 16:00 UTC =

== Next meeting ==
 * Friday, July 18th, 2014, 16:00 UTC

== Attending ==
 * Joanmarie Diggs (previous board)
 * Ekaterina Gerasimova
 * Emmanuele Bassi (previous board)
 * Rosanna Yuen
 * Andreas Nilsson (previous board)
 * Marina Zhurakhinskaya
 * Andrea Veri
 * Jeff Fortin
 * Tobias Mueller

=== Regrets ===
 * Karen Sandler

=== Missing ===
 * Sriram Ramkrishna

== Board Meeting Agenda ==

 * Welcome new board!
  * This is the first meeting with both the outgoing and incoming board.
  * People on the outgoing board are invited in advisory capacity
until the official hand over meeting at GUADEC
  * Only newly elected (and re-elected) board members can vote
  * Are officials going to be appointed at GUADEC?
   * We have early regrets from Karen and Tobi, who are going to be
travelling on the 25th
   * We should move the appointment of the new officers of the board
to the meeting before GUADEC
  * Explanation of the procedures of the board
   * Voting
   * Conflict of interests
   * Further discussion at the in person meeting at GUADEC

 * Monthly financial update
  * Financial year starts on October 1st
   * We generally should have a budget by that date
   * If we don't have a budget within 30 days the board voted to
automatically freeze all non-essential expenditures
  * Outlook of the financial situation of the Foundation for the
benefit of the new board members
   * Something to do for the upcoming year is to ensure companies are
invoiced at the start of January to mitigate delays
   * Sent out new invoices for GUADEC sponsoring
   * We have sent all the adboard invoices
    * After they have been paid, we are going to rely on personal donations
   * We are also holding money for other organizations
    * This money is in our care, but it's not ours to use

 * Events
  * GUADEC 2014
   * Sponsors
    * New sponsors from China
     * Added GUADEC sponsorship on top of their GNOME.Asia one
     * The board would like to thank Emily Chen for her work
    * Canonical reached out to us
    * We should try to get more sponsors
     * Marina is contacting Collabora, Mozilla, and the Linux Foundation
     * Marina also wants to contact CERN - European organization,
employs GNOME developers, uses RHEL
    * Possibly have lower rungs of sponsorship for smaller
companies/organization
    * Party sponsorship is another venue of funding
     * Not necessarily cheaper, depending on the location and type of the party
    * '''ACTION''': Jeff to follow up with potential sponsors for
GUADEC and brainstorm new ideas
    * People to follow up on authorization for two invitations to GUADEC on-list
   * Funds
    * GUADEC 2013 leftover money has been transferred to LiLo for GUADEC 2014
    * Approx USD 4000
   * Travel sponsorships
    * Committee is almost done with sponsorship requests
    * Under budget
    * Some last minute requests
   * Pending vote for invitation letters for GUADEC
    * To be completed on the list
  * GNOME.Asia
   * Leftover funds: USD ~6000
   * Discussed on board-list to have Emily Chen hold on to those funds
to reimburse travel sponsorship from China
    * Easier to bypass all the issues with moving funds back and forth
    * Emily will transfer the leftover funds after reimbursements
    * Expected: USD 2000

 * Receiving Donations in the EU via the WHS
  * No new update

 * Gandi discounts / promo codes for Foundation Members
  * Andrea has followed up with Gandi
  * Andrea is going to send an email after getting more information

 * Next meeting
  * Potential conflcts for various new/old board members
  * To be discussed on the board list

== Discussed on the mailing list ==

 * Privacy campaign
 * Visa fees reimbursements

== Pending action items ==
 * All Directors to reply Andreas's/Kat's email on board list about
visa fees reimbursements
 * Andreas to put together a GNOME supporter card for our donors
 * Andreas, Joanie to draft thank you letters to our donors
 * Andreas to investigate the GNOME gifts situation
 * Andreas to ask Karen and Pam how much we should  disclose to the
community about the ongoing discussion with Groupon
 * Emmanuele to send Zana and Tobi an update on FoG donors gifts
 * Emmanuele to draft a date and time for the post-release meeting
 * Joanie to draft a proposal for the photography policy at GNOME
conferences to discuss on foundation-list
 * Joanie and Karen to meet and discuss about the photography policy
for GNOME events
 * Kat to create a private wiki page on the web services accounts
holders and passwords
  * Allan and Kat decided to go for a private git account instead for
security reasons
 * Kat to draft a proposal for a privacy policy for review
 * Kat to draft a contract template for future use organizations for
which we handle money
 * Kat to contact Karen and Pam about the trademark use request from
Carol Hanson
 * Karen to write the Privacy policy for GNOME services
 * Karen will look at gnome-software privacy issues from a legal standpoint
 * Marina to contact the GNOME.Asia local team on their current budget
 * Tobi to continue pursuing the fund collection in Europe
  * Tobi to draft a new WHS agreement after the feedback from the board
 * Tobi to talk to Andrea to move the !PayPal data extraction scripts
over to the GNOME infrastructure
 * Sri to investigate better uses of adsense/adwords on the GNOME websites
 * Sri to communicate to Rosanna and work on the donation for the West
Coast hackfest
 * Sri, Marina, Kat to work on establishing criteria for drafting for
the hiring committee for the ED role
 * Zana to check the inventory of merch she has in storage (low priority)
 * Rosanna to contact Emily about the state of the GNOME.Asia payment

--

-- 
W: http://www.emmanuelebassi.name
B: http://blogs.gnome.org/ebassi/
Andrea Veri | 11 Jul 15:10 2014
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Additional Foundation Membership benefit: GANDI Discounts

Hello Foundation Members!

I've been in contact recently with the GANDI.net team [1] and they've 
been so kind to offer our membership some great discounts on all their 
available services! (domains, websites hosting, SSL certificates, 
Cloud VPS servers )

What is GANDI offering us
----

What GANDI is kindly offering us is an E-Rate discount [1] on all the 
services listed above. Below you can see the discounted prices for the 
various services:

Domains: https://www.gandi.net/domain/price/info?grid=E

Simple hosting: https://www.gandi.net/hosting/simple?language=php&db=mysql&grid=E

SSL Certificates: https://www.gandi.net/ssl/grid

Cloud VPS servers (IaaS): https://www.gandi.net/hosting/iaas/prices?grid=E 

How can I receive the discount?
----

1. Create a GANDI handle at https://www.gandi.net. If you have an 
   existing account you can skip this step.
2. Set your handles' prepaid account currency accordingly to the one 
   in use in your country.
3. Mail non-profit <at> gandi.net from your  <at> gnome.org mail address indicating 
   your GNOME Foundation membership status and Gandi handle. (every 
   GNOME Foundation Member with a GNOME account (i.e git) should have 
   its  <at> gnome.org alias enabled already, if you are unsure about the 
   details or the alias is not working, please mail accounts <at> gnome.org.
4. Wait for a positive reply. Your account should now have applied an 
   E-Rate discount.

This information is available at [3] as well.

Who should I contact in case no one updated my account within a few weeks?
----

Please mail <av AT gnome DOT org> by forwarding the email you sent to 
the above specified address specifying you did not receive a reply 
since several weeks.

Special thanks to GANDI
----

I would like to thank GANDI for their continued support to the FOSS 
world [4] and for the great discounts they are offering to our membership!

That should be all, have an awesome day everyone!

[1] https://www.gandi.net/whowe/
[2] http://wiki.gandi.net/en/billing/rate
[3] https://wiki.gnome.org/MembershipCommittee/MembershipBenefits#GANDI_discounts
[4] https://www.gandi.net/supports/

--

-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av
_______________________________________________
foundation-announce mailing list
foundation-announce <at> gnome.org
https://mail.gnome.org/mailman/listinfo/foundation-announce
Emmanuele Bassi | 30 Jun 17:06 2014
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Minutes of the Board meeting of June 17, 2014

wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20140617

= Minutes for Tuesday, June 17th, 2014, 16:00 UTC =

== Next meeting ==
 * Tuesday, July 1st, 2014, 16:00 UTC

== Attending ==
 * Joanmarie Diggs
 * Ekaterina Gerasimova
 * Emmanuele Bassi
 * Rosanna Yuen
 * Andreas Nilsson
 * Tobias Mueller (connection issues towards the later end of the call)

=== Regrets ===
 * Marina Zhurakhinskaya
 * Sriram Ramkrishna

=== Missing ===

== Board Meeting Agenda ==

 * Trademark request
  * Carol Hanson wants to print a one-off t-shirt design that includes
the GNOME logo, for personal use
  * Cafepress raised the issue of the trade mark
  * We should put Karen and Pam in the loop
  * '''ACTION''': Kat to contact Karen and Pam about the trademark use
request from Carol Hanson

 * GUADEC invitation letters
  * There is the issue of invitation letters for GUADEC for
non-members going through the foundation
  * We need to keep proper records of who sends and who gets invitation letters
   * It also depends on who is sending the invitation letters for
GUADEC: either LiLo (the legal entity organising GUADEC) or the
Foundation itself
   * LiLo is involved on behalf of the foundation, so the Board will
have to vote on every invitation letter in order to record the details
for the future
   * '''VOTE''': Record every request for visa invitation letters: +1
Kat, Joanie, Andreas, Emmanuele
  * Coordinators for the invitation letters: Marina, Srini, and other
foundation members

 * Events
  * GNOME.Asia
   * Leftover funds: USD 5000
   * We should use these funds for direct GUADEC travel sponsorship of
foundation members from China
   * It would be more expensive to have those funds transferred back
to the foundation and then used for sponsorship
  * GUADEC 2014
   * Report from the team meeting yesterday
   * Accommodation and venue are sorted
   * Presentations: we had late cancellations from speakers
    * We have a pool to pick speakers from
    * We can also expand the lightning talks slots, or leave them open
for last minute submissions directly at the conference
   * Travel committee: does not need a budget extension
    * Allan asked if there can be an increase in sponsorship for
speakers if that is an issue for attendance
    * The travel committee should be able to handle that on a case by case basis

 * Dates of the board/adboard meetings at GUADEC
  * Proposed dates: 24/7 and 25/7
  * We don't have consensus on the dates yet
  * Further discussion on the mailing list

 * Privacy campaign
  * Stef won't be able to coordinate, but will be able to work as an advisor
  * Open a proposal period on foundation-list

 * OPW
  * OPW travel sponsorship
  * We should ask for a report/blog post for all the sponsored interns
  * '''VOTE''': Request a report/blog post for OPW interns sponsored
for travel: unanimous

 * Visa fees reimbursements
  * To be discussed further on the board list

 * Next meeting: July 1st
  * New board directors will attend and vote
  * Old board directors will attend in advisory capacity
  * Current officers will maintain their role until the hand over
meeting at GUADEC

== Discussed on the mailing list ==

 * Privacy campaign

== Completed Actions ==

 * Kat to contact the board candidates for the dates for the
board/adboard meetings at GUADEC
 * Kat to propose the meeting for June 10th on board-list

== Pending action items ==
 * All Directors to reply Andreas's/Kat's email on board list about
visa fees reimbursements
 * All board directors to vote on the contract with LiLo on board-list
 * Andreas to put together a GNOME supporter card for our donors
 * Andreas, Joanie to draft thank you letters to our donors
 * Andreas to investigate the GNOME gifts situation
 * Emmanuele to send Zana and Tobi an update on FoG donors gifts
 * Emmanuele to draft a date and time for the post-release meeting
 * Emmanuele to send the SorceForge information to board-list
 * Joanie to draft a proposal for the photography policy at GNOME
conferences to discuss on foundation-list
 * Joanie and Karen to meet and discuss about the photography policy
for GNOME events
 * Kat to create a private wiki page on the web services accounts
holders and passwords
  * Allan and Kat decided to go for a private git account instead for
security reasons
 * Kat to draft a proposal for a privacy policy for review
 * Kat to draft a contract template for future use organizations for
which we handle money
 * Karen to write the Privacy policy for GNOME services
 * Karen will look at gnome-software privacy issues from a legal standpoint
 * Marina to contact the GNOME.Asia local team on their current budget
 * Marina to follow up with Mozilla for the payment for OPW round 5
 * Marina to request for the vote to be finished on the mailing list.
 * Tobi to continue pursuing the fund collection in Europe
  * Tobi to draft a new WHS agreement after the feedback from the board
 * Tobi to talk to Andrea to move the !PayPal data extraction scripts
over to the GNOME infrastructure
 * Sri to investigate better uses of adsense/adwords on the GNOME websites
 * Sri to communicate to Rosanna and work on the donation for the West
Coast hackfest
 * Sri, Marina, Kat to work on establishing criteria for drafting for
the hiring committee for the ED role
 * Zana to check the inventory of merch she has in storage (low priority)

--

-- 
W: http://www.emmanuelebassi.name
B: http://blogs.gnome.org/ebassi/
Emmanuele Bassi | 30 Jun 17:05 2014
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Minutes of the Board meeting of June 3, 2014

wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20140603

= Minutes for Tuesday, June 3rd, 2014, 16:00 UTC =

== Next meeting ==
 * Tuesday, June 17th, 2014, 16:00 UTC

== Attending ==
 * Marina Zhurakhinskaya
 * Joanmarie Diggs
 * Ekaterina Gerasimova
 * Emmanuele Bassi
 * Rosanna Yuen
 * Sriram Ramkrishna

=== Regrets ===
 * Andreas Nilsson
 * Tobias Mueller

=== Missing ===

== Board Meeting Agenda ==

 * Monthly financial update
  * We have received various adboard and outreach payments
  * USD 361k in cash reserves
  * Just over half is earmarked
  * This allows to send out reimbursements for West Coast hackfest and
DX hackfest
  * Should be possible to increase the travel budget for GUADEC to EUR 30k

 * Reimbursements:
  * '''VOTE''': early reimbursement for GNOME.Asia for Sammy Fung:
$400: +1 Kat, Marina, Joanie, Sri, Emmanuele
  * West coast hackfest reimbursements
   * Need to get all the details and receipts for the attendees
  * Delegating back to the Travel Committee
   * Updated proposal from the Travel Committee to the board:
https://wiki.gnome.org/Travel/wip/Events
    * '''VOTE''': Approve the proposal from the Travel Committee: +1
Kat, Marina, Joanie, Emmanuele, Sri

 * Events
  * GUADEC 2014
   * '''VOTE''': Rosanna's flight (USD 1900): +1 Kat, Marina, Joanie, Emmanuele
    * Hotel, internet connection reimbursements are under operational
expenses for Rosanna
   * Board/adboard meeting dates
    * Proposal for board meeting on the 24th July (Thursday)
    * Proposal for adboard meeting on the 25th July (Friday)
    * Local organizers are okay with the dates
    * Need the dates to check with the candidates for the elections
    * '''ACTION''': Kat to contact the board candidates for the dates
for the board/adboard meetings at GUADEC
   * Contract with LiLo
    * Time sensitive
    * Needs final review from the board
    * '''ACTION''': All board directors to vote on the contract with
LiLo on board-list
   * Organisation
    * Papers
     * Emmanuele wants to thank Allan, Kat, David, and the other
members of the papers committee for picking up the task
    * Travel
     * Proposal to increase travel budget from €15000 to €30000
(standard travel budget)
     * '''VOTE''': Increase the budget for GUADEC travel to EUR 30k:
+1 Kat, Marina, Sri, Joanie, Emmanuele
     * No extra money from GSoC towards interns
      * No budget from Google this year
      * Google allocates a maximum of USD 5000 per organization per year
      * In 2013 we funded 21 GSoC interns, and ended up getting $10K
from Google, which took up our allowance for two years
  * Evince hackfest
   * Pre-GUADEC
   * USD 1767.96 requested by two interns from the GUADEC budget
   * A donation of $840 will be made to the Foundation to cover the
costs of this hackfest
   * '''VOTE''': USD 840 to sponsor Christian Persch, José Aliste and
Juanjo Marín: +1 Marina, Kat, Emmanuele, Sri, Joanie
  * GNOME.Asia
   * Reports
    * Good outreach for users, not just developers and then
encouraging them to apply for sponsorship to attend GUADEC
    * We need more outreach for getting non-coding contributors in
Asia into the Foundation
     * The proportion of foundation members attending GUADEC/GNOME
summits is higher than that attending GNOME.Asia
      * Even if the amount of contributions is comparable
     * Outreach in both directions is harder because of the disconnect
between western and eastern social services
     * It would be good to have a greater presence of the Asian
community leaders on the engagement team
     * Increase the visibility of the eastern contributors
   * Preliminary estimate that $2500 is left over
    * Good news, it has been a cost-effective conference
    * Increases the chances for outreach
    * We have great potential for expansion of the community

 * OPW
  * Intern payments: board review of which ones can be sent and which
ones cannot be sent yet for the upcoming round
   * We sent out a purchase order to Intel, but it got re-routed
towards a different session
    * We also had issues with the Intel online system for submitting PO
   * Mozilla were invoiced late for round 5, but they did pay for
round 6, 7, and 8
    * They haven't paid yet for round 5
    * '''ACTION''': Marina to follow up with Mozilla for the payment
for OPW round 5
   * We received payments for the current round, but we're still
waiting for the money for a previous round
   * We will have to front the payment for the interns
   * '''VOTE''': Unblock payments for OPW interns sponsored by Intel
and Mozilla: +1 Marina, -1 Kat, Emmanuele and Joanie abstain
   * '''ACTION''': Marina to request for the vote to be finished on
the mailing list.

 * Reach out from SourceForge to the Foundation
  * Emmanuele was contacted by a rep from SourceForge
  * There's the possibility of partnering and generate additional
income for the Foundation
  * '''ACTION''': Emmanuele to send the SorceForge information to board-list

 * Potential meeting on Tue, June 10
  * Emily and Alexandre asked to attend for report on GNOME.Asia and GUADEC
  * '''ACTION''': Kat to propose the meeting for June 10th on board-list

== Completed Actions ==
 * Rosanna to contact Emily about the state of the GNOME.Asia payment
 * Kat to update the travel committee proposal and send the new draft
to the list
 * Kat to contact Brian Cameron about the Groupon legal team
 * Joanie to go over Michael Schumacher ideas on the Gimp funding
processes and merge them with her ideas on the wiki (obsolete)
 * Emmanuele to send hackers up for "adoption" the list of donors that
want a postcard
 * Emmanuele to ask the adboard members for help with Bugzilla update
(Kat, Andrea Veri completed this item)
 * Emmanuele to send a proposal to foundation-list about possible IRC
meetings (dropped)

== Pending action items ==
 * All Directors to reply Andreas's/Kat's email on board list about
visa fees reimbursements
 * All board directors to vote on the contract with LiLo on board-list
 * Andreas to put together a GNOME supporter card for our donors
 * Andreas, Joanie to draft thank you letters to our donors
 * Andreas to investigate the GNOME gifts situation
 * Emmanuele to send Zana and Tobi an update on FoG donors gifts
 * Emmanuele to draft a date and time for the post-release meeting
 * Emmanuele to send the SorceForge information to board-list
 * Joanie to draft a proposal for the photography policy at GNOME
conferences to discuss on foundation-list
 * Joanie and Karen to meet and discuss about the photography policy
for GNOME events
 * Kat to create a private wiki page on the web services accounts
holders and passwords
  * Allan and Kat decided to go for a private git account instead for
security reasons
 * Kat to draft a proposal for a privacy policy for review
 * Kat to draft a contract template for future use organizations for
which we handle money
 * Kat to contact the board candidates for the dates for the
board/adboard meetings at GUADEC
 * Kat to propose the meeting for June 10th on board-list
 * Karen to write the Privacy policy for GNOME services
 * Karen will look at gnome-software privacy issues from a legal standpoint
 * Marina to contact the GNOME.Asia local team on their current budget
 * Marina to follow up with Mozilla for the payment for OPW round 5
 * Marina to request for the vote to be finished on the mailing list.
 * Tobi to continue pursuing the fund collection in Europe
  * Tobi to draft a new WHS agreement after the feedback from the board
 * Tobi to talk to Andrea to move the !PayPal data extraction scripts
over to the GNOME infrastructure
 * Sri to investigate better uses of adsense/adwords on the GNOME websites
 * Sri to communicate to Rosanna and work on the donation for the West
Coast hackfest
 * Sri, Marina, Kat to work on establishing criteria for drafting for
the hiring committee for the ED role
 * Zana to check the inventory of merch she has in storage (low priority)

--

-- 
W: http://www.emmanuelebassi.name
B: http://blogs.gnome.org/ebassi/
_______________________________________________
foundation-announce mailing list
foundation-announce <at> gnome.org
https://mail.gnome.org/mailman/listinfo/foundation-announce
Fabiana Simões | 18 Jun 11:15 2014
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GNOME Board of Directors Elections 2014 - Final Results

Hello Foundation,

The preliminary results for this year's elections were not challenged.
This means, in the next term, our Board of Directors will be composed
of the following Foundation members:

Sriram Ramkrishna
Ekaterina Gerasimova
Karen Sandler
Tobias Mueller
Andrea Veri
Marina Zhurakhinskaya
Jeff Fortin

Congratulations! And many, many thanks to all Foundation members who
participated and voted. I hope the engagement and excitement we saw
during the elections remain active for the year :)

Cheers,
Fabiana - on behalf of the GNOME Foundation Membership & Elections Committee
Emmanuele Bassi | 17 Jun 17:24 2014
Picon

Minutes of the Board meeting of May 20th, 2014

wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20140520

= Minutes for Tuesday, May 20th, 2014, 16:00 UTC =

== Next meeting ==
 * Tuesday, June 3rd, 2014, 16:00 UTC

== Attending ==
 * Andreas Nilsson
 * Marina Zhurakhinskaya
 * Tobias Mueller
 * Joanmarie Diggs
 * Ekaterina Gerasimova
 * Emmanuele Bassi
 * Rosanna Yuen
 * Sriram Ramkrishna

== Board Meeting Agenda ==

 * Quick budget update
  * Where are we?
  * More invoices have been paid since the last meeting
  * We should be able to reimburse the West Coast hackfest
   * Oldest event that has been earmarked
  * We need to check the state of the GNOME.Asia payment
   * The money was sent to the personal account of one of the organizers
   * It is being held by the bank
   * '''ACTION''': Rosanna to contact Emily about the state of the
GNOME.Asia payment
   * Should we re-send the payment without waiting?
   * USD 5725
   * Needs to go out to avoid local team paying out of pocket
   * We cannot avoid this new payment to be blocked again
   * We are going to use the process that the receiving bank has
outlined and hope for the best
   * We should get the money back (minus bank fees)
   * This is clearly a banking issue: we have full confidence in the
local GNOME.Asia team
   * We do have money in the bank to cover this in the meantime
   * '''VOTE''': Send the GNOME.Asia payment (USD 5725) again: unanimous
  * What's the situation with our resources?
   * By last meeting we had USD ~30k in the bank
   * We received more money in the last two weeks
   * We should have USD ~45k in the bank
    * Not earmarked
    * Not OPW
   * It is the opinion of the treasurer that we should keep the
expenses locked for the next couple of months
  * Reimbursing travel for OPW interns
   * We have received funding for that
   * USD 1136.15 total
    * Two interns from Mozilla
    * One from !OpenStack
   * We receive confirmation of relevance/attendance as part of our process
   * Do we have a record of the travel?
    * Blog post/private report
    * The mentor has to confirm the travel relevance as part of the
reimbursement
    * Having a proper report would increase visibility of OPW and of GNOME
    * '''VOTE''': +1 Marina, Andreas, Emmanuele, Sri, Joanie, Tobi; -1 Kat
    * The issue needs to be investigated further

 * Delegating back to the Travel Committee
  * Proposal from the Travel Committee to the board:
https://wiki.gnome.org/Travel/wip/Events
  * The board assigns a budget to the travel committee
  * Budget is assigned every 6 months, in two blocks of USD 20k
  * This budget is not part of the GUADEC and GNOME.Asia allocations
  * This budget includes GNOME North American summits (east/west coast)
  * How does additional funding from sponsors affects the budget?
   * E.g. a company funds a hackfest
   * The funding should be counted as part of that budget
   * We haven't had much luck in the past years to get corporate
funding for hackfests through the foundation
    * Companies may reimburse travel directly
  * '''ACTION''': Kat to update the travel committee proposal and send
the new draft to the list

 * ED hiring and plans going forward
  * There has been discussions on board-list
  * There has been discussions also on foundation-list as part of the
election Q&A
  * Should we put together a hiring committee?
  * Or should we postpone the decision to the next board?
  * If we decide for a hiring committee
   * People on the committee should have experience in hiring
   * Should also work on defining the role of the ED
  * The job description for the ED should focus on financial/fund
raising/administrative roles
  * Community management is also important
  * We should draft a list of people to be on the hiring committee
  * '''ACTION''': Sri, Marina, Kat to work on establishing criteria
for drafting for the hiring committee for the ED role

 * Visa fees reimbursements
  * Discussion was started on board-list
  * Visa fees reimbursements affect the travel committee guidelines
  * It's hard to keep track of the issues that may happen for visa
reimbursements even if everything went right
   * Most of the time the visa process is arbitrarily handled by the
issuing country
  * Should we require remote participation in case of visa rejection?
  * How do we ensure that the foundation does everything possible to
avoid a visa rejection?
  * Should we only reimburse visa fees if they were rejected?
   * We are willing to pay for the travel
   * But if a person applies for the visa process they should be able
to cover it (as per travel guidelines)
   * The asymmetry is that if the visa succeeds the person in question
would travel covered
  * The issue needs more discussion
   * Continue on board-list
  * '''ACTION''': All Directors to reply Andreas's/Kat's email on
board list about visa fees reimbursements

 * Groupon launched a product called "Gnome"
  * Trademark issue
  * We should contact them

 * Upcoming events
  * GUADEC 2014
   * Contract for the local organization
   * Andreas and Kat already gave feedback on the draft
   * The feedback is mostly on wording and making things explicit
    * We had issues in the past with unclear contracts
   * '''ACTION''': Kat to update the GUADEC/LiLo contract and send it
for board-list for review
  * GNOME.Asia
   * We need to be clear on the allocated funding from SUSE
   * Since it's been negotiated locally it should be outside the USD
15000 allocated by the foundation
   * The board should ask what the current projected expenses are, and
say that it's ok to spend up to USD 19,500 (considering SUSE's payment
as in addition), but keep the expenses as lower if possible, and
return what's left after the conference to the GNOME Foundation
   * '''ACTION''': Marina to contact the GNOME.Asia local team on
their current budget

 * Pitivi dontations fees
  * The contract had some unclear language with regards to the banking fees
  * If GNOME handled the banking fees then it would not be worthwhile
for the foundation
  * The banking fees were explicitly acknowledged by PiTiVi when first
discussing money handling
  * It seems that the banking fees were negotiated as part of the
agreement but it was not clarified further on either side
  * We are still receiving the money from them
  * '''ACTION''': Kat to draft a contract template for future use
organizations for which we handle money

== Discussed on the mailing list ==
 * GUADEC travel budget of EUR 15000 approved
  * '''VOTE''': +1 Emmanuele, Joanie, Marina, Kat, Andreas
 * Groupon product called "Gnome" has been announced, possible
trademark infringement
 * Funding request for OpenHelp
  * '''VOTE''': -1 Tobi, Andreas, Joanie, Marina; abstain due to
conflict of interest: Kat
  * Proposal to revisit in the future

== Completed Actions ==
 * Kat to document the GUADEC/GNOME.Asia combined sponsorship on the wiki
 * Kat to draft a new policy for the travel committee and send it to
the board for review
 * Tobi to follow up with Alexandre and Karen about the contract for
the GUADEC local organisation

== Pending action items ==
 * Andreas to put together a GNOME supporter card for our donors
 * Andreas, Joanie to draft thank you letters to our donors
 * Andreas to investigate the GNOME gifts situation
 * Emmanuele to send Zana and Tobi an update on FoG donors gifts
 * Emmanuele to send hackers up for "adoption" the list of donors that
want a postcard
 * Emmanuele to draft a date and time for the post-release meeting
 * Emmanuele to send a proposal to foundation-list about possible IRC meetings
 * Emmanuele to ask the adboard members for help with Bugzilla update
 * Joanie to draft a proposal for the photography policy at GNOME
conferences to discuss on foundation-list
 * Joanie and Karen to meet and discuss about the photography policy
for GNOME events
 * Joanie to go over Michael Schumacher ideas on the Gimp funding
processes and merge them with her ideas on the wiki
 * Kat to create a private wiki page on the web services accounts
holders and passwords
  * Allan and Kat decided to go for a private git account instead for
security reasons
 * Kat to draft a proposal for a privacy policy for review
 * Kat to update the travel committee proposal and send the new draft
to the list
 * Kat to contact Brian Cameron about the Groupon legal team
 * Kat to update the GUADEC/LiLo contract and send it for board-list for review
 * Kat to draft a contract template for future use organizations for
which we handle money
 * Karen to write the Privacy policy for GNOME services
 * Karen will look at gnome-software privacy issues from a legal standpoint
 * Marina to contact the GNOME.Asia local team on their current budget
 * Tobi to continue pursuing the fund collection in Europe
  * Tobi to draft a new WHS agreement after the feedback from the board
 * Tobi to talk to Andrea to move the !PayPal data extraction scripts
over to the GNOME infrastructure
 * Sri to investigate better uses of adsense/adwords on the GNOME websites
 * Sri to communicate to Rosanna and work on the donation for the West
Coast hackfest
 * Sri, Marina, Kat to work on establishing criteria for drafting for
the hiring committee for the ED role
 * Zana to check the inventory of merch she has in storage (low priority)
 * Rosanna to contact Emily about the state of the GNOME.Asia payment

--

-- 
W: http://www.emmanuelebassi.name
B: http://blogs.gnome.org/ebassi/
Fabiana Simões | 9 Jun 12:05 2014
Picon

GNOME Board of Directors Elections 2014 - Preliminary Results

URL for the detailed results is
https://vote.gnome.org/results.php?election_id=22.

Sorry for the confusion,
Fabiana

On 9 June 2014 11:41, Fabiana Simões <fabianaps <at> gnome.org> wrote:
> Hello, Foundation!
>
> The GNOME Foundation Membership & Elections Committee is happy to
> announce the preliminary results for this year's Board of Directors
> elections:
>
> Sriram Ramkrishna
> Ekaterina Gerasimova
> Karen Sandler
> Tobias Mueller
> Andrea Veri
> Marina Zhurakhinskaya
> Jeff Fortin
>
> (details at http://vote.gnome.org/vote/results.php?election_id=22)
>
> If you'd like to challenge these results, please send an e-mail to
> membership-committee <at> gnome.org. You can challenge them until Tuesday,
> 2014-06-17, 23:59 UTC. Please note these results should not be
> considered final untill all challenges have been resolved.
>
> This year we had 310 registered voters, 194 of which sent in valid
> ballots. We strongly encourage everyone to check the list of all votes
> to verify their ballot:
>
> https://vote.gnome.org/votes.php?election_id=22
>
> Cheers,
> Fabiana - on behalf of the GNOME Foundation Membership & Elections Committee
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Fabiana Simões | 9 Jun 11:41 2014
Picon

GNOME Board of Directors Elections 2014 - Preliminary Results

Hello, Foundation!

The GNOME Foundation Membership & Elections Committee is happy to
announce the preliminary results for this year's Board of Directors
elections:

Sriram Ramkrishna
Ekaterina Gerasimova
Karen Sandler
Tobias Mueller
Andrea Veri
Marina Zhurakhinskaya
Jeff Fortin

(details at http://vote.gnome.org/vote/results.php?election_id=22)

If you'd like to challenge these results, please send an e-mail to
membership-committee <at> gnome.org. You can challenge them until Tuesday,
2014-06-17, 23:59 UTC. Please note these results should not be
considered final untill all challenges have been resolved.

This year we had 310 registered voters, 194 of which sent in valid
ballots. We strongly encourage everyone to check the list of all votes
to verify their ballot:

https://vote.gnome.org/votes.php?election_id=22

Cheers,
Fabiana - on behalf of the GNOME Foundation Membership & Elections Committee
David King | 19 May 01:56 2014

Board of Directors Elections 2014 - Candidacy - David King

Name: David King
Email address: amigadave <at> amigadave.com
Corporate affiliation: Red Hat
Conflict of interest: I am the partner of another candidate (Ekaterina 
Gerasimova)

Hello!

I would like to serve as a director so that I can help out with the 
important duties of the board for the coming year. I develop software 
for GNOME during the day (and sometimes by night!), and I also serve on 
the travel committee, as well as helping out on the documentation team.

My goal on the board is to be an effective director. As a visible 
portion of the Foundation's role is providing financial support to its 
members, I think that lots more work will be needed by the board to 
ensure that GNOME is financially secure, and will remain so in the 
future. I think that my experience on the travel committee will be 
helpful in making challenging decisions regarding finances.

A less visible part of the Foundation's role is its communication with 
members, which happens primarily through foundation-list. I have been 
disappointed with the delays in seeing meeting minutes published, and I 
would put myself forward for the position of secretary if I was elected, 
and strive to get the minutes published no later than the following 
board meeting.

Good luck to all the other candidates!

--

-- 
http://amigadave.com/
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Gmane