Meeting Minutes Published - January 21, 2010
Brian Cameron <Brian.Cameron <at> Sun.COM>
2010-01-27 16:03:38 GMT
The meeting minutes for the January 21st board meeting is now public.
Refer here:
http://live.gnome.org/FoundationBoard/Minutes/20100121
Other past board meetings are archived here:
http://live.gnome.org/FoundationBoard/Minutes
-- text of the latest minutes follows --
Minutes for Meeting of January 21st, 2010
Next Meeting
Foundation IRC meeting, January 30th
* When: Saturday, January 30th, 16:00 UTC
* Where: irc.gnome.org, #foundation
Attending
* Brian Cameron
* Diego Escalante Urrelo
* Rosanna Yuen
* Srinivasa Ragavan
* Stormy Peters
* Vincent Untz
Regrets
* Germán Póo-Caamaño
* Lucas Rocha
Recurring Items
* Review past action items.
* Did each person with action items send their status reports to
the board list before the meeting?
* Approve and make sure that minutes of last meeting were published
to foundation-announce and foundation-list.
* Make sure to start up the gobby server for better note taking.
* System administrator hiring - waiting for funding.
* Update foundation.gnome.org website.
New items
* Dave Neary sent a proposal to the GNOME Foundation board that he
will organize and coordinate a 2 day professional training
session before GUADEC - in the same location as the conference,
ideally. This will include defining the syllabus, finding &
paying trainers from within the GNOME community and also giving
part of the training.
o The board agreed to move forward, but we still need to work
out details such as how the profits will be split, how much
of a discount attendees who sign up for the training will
receive towards GUADEC, etc.
* FOSS Nigeria 2010 (March 5-7 in Kano, Nigeria)
o http://fossnigeria.org/
o The board agreed to pay travel costs associated with
sending Luis de Bethencourt to the event. This will be
funded from the general travel budget.
o If others have an interest in also participating, please
let the GNOME Foundation know.
* The Libre Graphics Meeting 2010 requested assistance with their
Pledgie campaign.
o http://pledgie.com/campaigns/2926
o The GNOME Foundation has done this in previous years. This
involves hosting their money in the GNOME Foundation bank
account, and not charging a fee.
o ACTION - Rosanna will provide a list of stipulations that
they need to agree to in order to ensure that there is not
too much work.
o Assuming that they are agreeable to these stipulations, the
board agrees to provide this service to LGM.
o ACTION - Vincent will send an email to the LGM organizers
to let them know that we will work with them.
* Budget for Accessibility Hackfest
o Received a request from the GNOME travel committee for
$12,000, and they say that they could possibly reduce this
to $8,000. The board agrees to provide the $10,000 provided
by Mozilla for a11y purposes to fund this event, and to let
the organizers know if they can further reduce costs to
$8,000 that would be best.
o ACTION - Diego will respond to the a11y hackfest organizers
and let them know.
* Update about Annual Report for 2009
o Paul Culter recently sent an update to the board.
o ACTION - Brian will suggest to Paul that there be more
discussion on GNOME marketing list to find volunteers.
o Paul proposes that the Annual Report will have the
following sections. Help is needed. Feedback about the
proposed list of articles would be helpful, and volunteers
are needed to help write some sections of the report. The
proposed list of articles includes:
+ Letter from the ED (Stormy - confirmed)
+ A Year in Review (Paul - edited version of the
quarterly reports by team)
+ GUADEC (Tentative - Need Author)
+ Boston Summit Review (Jason Clinton)
+ User Groups (Tentative)
+ History of the Pants (Paul)
+ GNOME Foundation in 2009 (May be duplication between
this and Stormy's introduction)
+ Sponsored community activities (Year of the hackfest)
+ Finances (TBD, email sent to Germán)
+ Did You Know? (A collection of little facts that can
be sprinkled through the report)
* Foundation and CEO Goals Document
o The goals document was sent to the foundation-list, so the
board is now awaiting feedback.
* Status about the need to acquire hardware for the GNOME servers
hosted at Red Hat.
o Stormy sent an email to the advisory board.
o ACTION - Stormy will set up a "Wish List" Wiki page to
highlight things that the GNOME community needs help with
funding with a link from Friends of GNOME.
* Usability and Marketing hackfest update.
o Need to seek sponsorship.
o ACTION - Stormy will send an email to the Advisory Board
asking for sponsors for the Usability hackfest.
o The Marketing hackfest is targeting March. Paul Cutler and
Jason Clinton are organizing. The board will wait until the
hackfest is more defined before helping with seeking
sponsors.
* Employee Handbook
o Draft is mostly done and under review.
o ACTION - Rosanna will review the "Records Retention" and
"Employee Reimbursement" policies in the Employee Handbook
and to provide feedback about whether we should adopt the
proposed policies from Karen, or whether we should modify
them to reflect what we currently do. For example, does the
Records Retention Policy match what we do, or do we need to
change our process to match the proposed policy?
* Planning for an upcoming IRC board meeting
o Announced on January 21st.
Action Items
Completed Actions
* Brian - Will suggest to Paul Cutler that there be more discussion
on GNOME marketing list and desktop-devel-list to find volunteers
to help with the Annual Report. This is a new action item that
was done quickly after the meeting.
* Brian - Look into organizing a hackfest on "how to make it easier
for more people to do some usability magic". The Usability
hackfest is well underway.
See http://live.gnome.org/UsabilityProject/London2010
* Diego - Will work to organize an IRC Foundation meeting.
* Diego - Start discussion about how to improve how money is
allocated for hackfests.
* Diego - Will migrate the proposal for how hackfests are organized
to the Wiki for more public review.
* Lucas - Will ping Paul for the 2009 Annual Report.
* Srini - Task taken over from Stormy. Create a more public process
for suggesting and deciding upon topics for future advisory board
meetings.
* Stormy - Will put together another revision of the goals proposal.
* Vincent - Add the link to the Usability hackfest to the main page.
* Vincent - Will send an email to the Libre Graphics Meeting
organizers to let them know that we will help them, although we
need to work on details. This is a new action item that was done
quickly after the meeting.
Old Actions
* Behdad - Tasked with scrubbing the GnuCash file so it can be made
public. Behdad sent a scrubbed GnuCash file to Rosanna to check,
but still pending.
* Brian - Get information about what should be in an "Employee
Handbook". Draft under review.
* Brian - Develop trademark usage forms for common use cases. James
Vasile from legal is working with Brian on this.
* Diego - Taken over from Stormy. Will work with Gil Forcada from
guifi.net and gnome-marketing to define the best way for
organizations like guifi.net to participate in the GNOME
community. Not many replies from the community. Diego will draft
something more concrete and ask for comments.
* Germán - Put together a proposal for how to address board members
who become inactive. Still pending.
* Lucas - Work to ensure that Foundation members sign the GNOME
Code of Conduct, and make it a requirement that new Foundation
members need to sign this. Lucas completed a draft currently
under review, tarted discussion on foundation list, got a lot
comments and feedback, and summarized the discussion points. The
board seems to be still interested in proposing Code of Conduct
as an official guideline for Foundation members as a way have a
more clear message about the values of the GNOME community. Lucas
will send an updated official proposal to members this week.
* Lucas - Ensure the work for updating the donation ruler design
gets done. Lucas pinged Paul, Vinicius and Andreas on January
26th to come up with a simple plan to get the ruler online this
week.
* Lucas & Alberto - Set up a Euro bank account. Still in progress.
Lucas contacted Chema from GNOME Hispano for advice but still no
reply.
* Paul - Will provide an overview of hiring a sysadmin and the
benefits that has for the overall GNOME community.
* Rosanna - Research the GNOME Guidestar website and update if
necessary. Rosanna sent an update about the status of Guidestar,
but work is still needed. Need to find someone to keep the
website up-to-date.
* Rosanna - Will check who received the 2008 Annual Report and send
an email to board-list letting everybody know who received them.
* Rosanna - Will send an email to Behdad describing the extra
scripts that she needs.
* Srini - Ping John Palmieri for status about importing Paypal data
into GnuCash. John Palmieri was pinged, but no response yet.
* Srini - Send out the GUADEC call-for-hosts, and the next meeting
with be an IRC meeting to discuss. This is done. Srini has the
meeting logs, but these are not yet published in the wiki. Yet to
format and upload and announce the meeting logs. Leaving this as
an open action item until the logs are available.
* Stormy - To propose a case study on how the improvements we made
with bugzilla made a difference as input for the marketing
materials for why the Foundation needs to hire a system
administrator. Max sent a write-up. Working with the GNOME
Journal folks to turn it into a GNOME Journal article
(tentatively have an author).
* Stormy - To schedule a meeting with companies that do consulting
work with GNOME to start discussions on how we can help (how can
we work together). Sent email. Got a couple of positive
responses. Will follow up with others and schedule meeting.
* Stormy - To follow up with the Advisory Board about acquiring a
second machine. Email sent, but no response yet.
* Vincent - Touch base with Matthew Garrett and with the GNOME
community to determine how the GNOME Code of Conduct needs to be
enhanced to reflect speakers. Ongoing. First draft is available,
need to push this. Vincent sent a ping to put this on the wiki
for public review.
* Vincent - Update the blog and planet to highlight that people are
expected to sign and follow the GNOME Code of Conduct. Waiting
for Lucas' action on Code of Conduct.
* Vincent - Follow-up with Intel to determine what to do about
copyright assignment for clutter. Waiting for an official update
from Intel. Ongoing
* Vincent - Will start discussion with the advisory board about
co-locating in 2011 after the announcement. This is a topic for
the next advisory board meeting in January, so discussion will be
started a week before the meeting. Discussion with the advisory
board happened during the last meeting. Survey ready to be
announced, and it should bootstrap some discussion on
foundation-list. We hopefully can take a decision before the
first meeting of February.
* Vincent - Check records of organizations with existing contracts
to use the GNOME trademark. Ongoing.
* Vincent - Follow up with Michael Meeks and Bradley Kuhn to see if
there is an interest in defining a policy the release team can
follow to know whether a project with a copyright assignment
requirement can be accepted or not. What sorts of copyright
assignments are acceptable? A first draft was received on the
20th. Need to take a closer look and get feedback from Michael.
* Vincent & Lucas - Determine how to announce the endorsement of
Franklin Street Statement on Freedom and Network Services. This
is blocking on a release team action that Lucas has ("push for a
"web services" set of libraries")
http://autonomo.us/2008/07/franklin-street-statement/
o Status: No change. Will propose to not make any big
announcement until we have something to announce with it
(like web services we might propose), but just make it our
policy until then.
New Action Items
* Diego - Will respond to the a11y hackfest organizers know they
will have a budget of $10,000 for travel sponsorship.
* Rosanna - Will provide a list of stipulations that the Libre
Graphics Meeting organizers need to agree to in order to ensure
that there is not too much work.
* Rosanna - Will review the "Records Retention" and "Employee
Reimbursement" policies in the Employee Handbook and to provide
feedback about whether we should adopt the proposed policies from
Karen Sandler, or whether we should modify them to reflect what
we currently do. For example, does the Records Retention Policy
match what we do, or do we need to change our process to match
the proposed policy?
* Stormy - Will set up a "Wish List" Wiki page to highlight things
that the GNOME community needs help with funding with a link from
Friends of GNOME.
* Stormy - Will send an email to the Advisory Board asking for
sponsors for the Usability hackfest.
* Stormy - Will send a draft of of the Free Software statement to
Bradley for review, with Vincent cc'ed.
Discussed on the mailing list
* Preparing the 2009 Q4 GNOME Quarterly Report.
* All GCDS sponsors have now paid and KDE is transferring a small
amount to the GNOME Foundation to balance the books. (We
collected a lot of the sponsorship fees directly so we already
have most of our money.)
* The GNOME Foundation Google Grants application was approved on
January 13th.
* An Advisory Board meeting was held on Tuesday, January 12th.
Topics included discussing whether to have another co-located
Desktop conference with the KDE Akademy community in 2011 and a
review of the GNOME Foundation and CEO Goals document that Stormy
prepared.
* Final review of the GNOME Foundation and CEO Goals document
before it was sent to foundation-list for public discussion of
January 20th.
* The http://live.gnome.org/AdvisoryBoard/FutureTopics Wiki page
has been set up so that people in the GNOME community can
propose ideas for upcoming Advisory Board meetings.
* Vincent is organizing a "Co-location survey" to get more feedback
from the GNOME community about the idea.
* Final planning for the a11y hackfest travel budget.
* Dave Neary sent a proposal to the GNOME Foundation board that he
will organise and co-ordinate a 2 day professional training
session before GUADEC - in the same location as the conference,
ideally. This will include defining the syllabus, finding &
paying trainers from within the GNOME community & also giving
part of the training.
* The GNOME Foundation received a request from Alexandre Prokoudine
for assistance with the Libre Graphics Meeting 2010 Pledgie
campaign.
o http://pledgie.com/campaigns/2926
* Discussion about having the board use the GNOME Foundation CRM.
* Mustapha Abubakar, the organiser of FOSS Nigeria 2010 asked the
GNOME Foundation to participate. Luis de Bethencourt will
represent GNOME at this event.
o http://fossnigeria.org/
o If others have an interest in also participating, please
let the GNOME Foundation know.
* Juan José Sánchez Penas contacted the GNOME Foundation with the
final WebKitGTK+ hackfest travel costs to start the invoice
process.
* Arun Raghavan from FOSS.IN submitted a request for the GNOME
Foundation to provide USD 254.00 to cover the costs associated
with "GNOME Day" at the FOSS.IN event.
* Ongoing discussion about how to improve planning for hackfests.
* Ongoing review of the draft GNOME Foundation "Employee Handbook".
* Discussed contacting the startup company "AlwaysInnovating"
since it was recently highlighted that they use some GNOME
technologies in their products. Stormy contacted them, had an IRC
meeting and set up an in person meeting at a conference they
will both be attending.
* Planning for having an upcoming GNOME Foundation with the board
meeting via IRC.
* Vincent suggested that people who receive sponsorship from GNOME
should be asked to help promote free software.
* Planning for the 2009 Annual Report.
* Discussion about the "free software" vs "open source" thread on
the GNOME foundation-list.
_______________________________________________
foundation-announce mailing list
foundation-announce <at> gnome.org
http://mail.gnome.org/mailman/listinfo/foundation-announce
)
Old Actions
* Behdad - Tasked with scrubbing the GnuCash file so it can be made
public. Behdad sent a scrubbed GnuCash file to Rosanna to check,
but still pending.
* Brian - Get information about what should be in an "Employee
Handbook". Still pending.
* Brian - Since there was little interest on the foundation-list
about getting international general liability and accident
insurance, the board decided to not pursue getting such coverage
at this time. Brian agreed to follow-up with the lawyers to find
out what sort of text we should include in the travel subsidy
agreement to ensure that people who receive subsidy understand
that the Foundation is not providing coverage. An email was sent
to the GNOME legal team on August 10th, and they have been pinged
on September 6th and 17th.
* Brian - Look into organizing a hackfest on "how to make it easier
for more people to do some usability magic". Talking with Calum
Benson, Mairin Duffy, Ivanka Majic, Charline Poirier. I have also
pinged Matthew Paul Thomas Lattimer, and Garett ?LeSage, but have
not heard back from them. A proposal is solidifying.
* Diego - Contact the sysadmin team about account creation. Talk
with Bruno about who needs accounts. Diego has done a lot work
contacting people about this, and is close to completing this
task, but is still pending.
* Diego - Keep track of FISOL invitation (Chiapas, Mexico), take
over from Germán. In response, they have the space covered (I
understand that with a recommendation from Federico). They are
eager to work together next year to have more GNOME people. Diego
will add this to his calendar and keep in touch with our contact
(Freddy Arguello).
* Germán - Put together a proposal for how to address board members
who become inactive. Still pending.
* Germán - Take over John Palmieri's previous task to propose new
obligations that people who receive travel subsidies should be
asked to do in return.
* Lucas - Work with Andreas for the donation ruler. Try to put $15k
in the ruler in "yellow" ($10k for Canonical, $5k for Google) to
indicate that these funds are matching. Waiting for Paul to get
the general marketing message behind the ruler before publishing
it. Paul was pinged on September 17th about it.
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