Andrea Veri | 22 May 14:40 2016
Jim Hall | 21 May 23:54 2016
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GNOME Board of Directors - candidate - Jim Hall

Hello. I would like to put forward my name for the GNOME Board of Directors. If elected, this will be my first term on the Board.

Name: Jim Hall
Corporate affiliation: none

I have used GNOME since version 1.0, and since 2012 I have worked with GNOME on formal usability testing. I have been a member of the GNOME Foundation since 2014.

I continue to do usability testing with GNOME. I have mentored two cycles of GNOME usability testing as part of the GNOME Outreach Program for Women and for Outreachy. Starting May 23, I will mentor three more Outreachy interns in more usability testing for GNOME.

I figure it is time to do more with GNOME, so I am putting myself forward for the Board of Directors.

Outside of GNOME, I have been part of free/open source software communities since 1993. I have written or contributed to dozens of projects, but I am probably best known for the FreeDOS Project. I also write articles about free/open source software, including several in Linux Journal.

At work, I am the Chief Information Officer at Ramsey County, Minnesota, US.

Thanks,
Jim

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Shaun McCance | 20 May 21:55 2016
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Gravatar

Board of Directors Elections 2016 - Candidacy - Shaun McCance

Name: Shaun McCance
Email: shaunm <at> gnome.org
Affiliation: Red Hat

I'm announcing my candidacy for reelection to the Board of Directors
this year. I've served three non-contiguous terms. I served two terms
from 2011 to 2013 as treasurer, and I've served from 2015 to now, and
am the current president.

I am a long-time GNOME contributor. I was the GNOME documentation lead
from 2003 to 2013, and I continue to maintain various documentation
tools. I love GNOME, and I try to contribute however I can, despite my
job involving work on other types of projects.

I do work for Red Hat, though I do not work in the group that works on
GNOME. Red Hat has been very supportive of my work on the Board, for
which I am grateful.

If elected, I do not intend to seek the position of president again. My
travel schedule has interfered with my ability to chair meetings on
more than a few occasions. I'd like to see somebody else take on that
role.

Thanks,
Shaun
Andrea Veri | 16 May 09:44 2016
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Minutes of the Board Meeting of May, 9th, 2016

= Minutes for Monday, May 9th 2016, 19:30 UTC =

Next meeting date Monday, May 16th, 19:30 UTC

Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20160509

== Attending ==

 * Alexandre Franke
 * Jeff F. T. (chairing)
 * Ekaterina Gerasimova
 * Cosimo Cecchi
 * Allan Day
 * Rosanna Yuen
 * Shaun McCance

== Regrets ==

 * Andrea Veri

== Missing ==

== Agenda ==

 * Preparing the advisory board meeting
 * ED Search Update
 * GUADEC Manchester bid

=== Ongoing ===

'''The following section is part of the Agenda and includes items which have seen updates in the last 30
days.  Items which have been updated more than 30 days ago are listed under the "Ongoing but stalled" section.'''

 * ED Search Update
 * Unixstickers
 * Google ad grant
 * Selling 3rd party merch at confs
 * Friends of GNOME
 * GUADEC registration fee vs donation system

== Minutes ==

 * Preparing the advisory board meeting
  * Meeting is scheduled for Monday 16th May at 16:00 UTC
  * Allan has a presentation draft and asks for Board members to give some presentations
   * And also should fill in as backup speakers in case some of the invitees are not able to talk
   * Need a volunteer for ED search update
    * Shaun is happy to talk but we need to come up with a narrative
   * Allan will prepare a draft for slides, and will require input from some Board members to add data, and
general proofreading
   * Screenshots can be taken from the release notes, and we can use some event photos too

 * ED Search Update
  * There was a question about whether we should revise the position/job description, but the Board did not
come to a conclusion on this in previous discussion
  * ACTION: Rosanna to tell Jonathan to go ahead with the job search

 * GUADEC Manchester bid
  * The Board received a bid from Manchester for GUADEC 2017
  * There's a document to review
  * We want to meet with the organizing team(s) at GUADEC this year
  * When do we want to announce the next location? At GUADEC?
   * For the schedule proposed by Manchester, this would be possible, but depends on how many other bids we get
   * It's not a requirement to announce it at GUADEC
  * There are no other bids for now
  * Is there anything obvious missing from the bid? We should communicate that sooner rather than later
  * We can review the document on the m-l, collect questions and get back to them
  * ACTION: Kat will collect and send comments once we have reviewed the document

== Ongoing ==

'''This section includes items which have seen an update in the last 30 days. Format is "YYYY-MM-DD,
action|discussion|resume" for this and subsequent minutes sections'''

 * ED search update
  * 2015-12-01, No news received in recent weeks, mostly because of holidays
  * 2015-12-08, 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring
committee per interview. Scheduling of these metings is just beginning.
  * 2015-12-15 to 2015-01-12, No updates.
  * 2016-01-19
   * Committee has completed interview with two final candidates 
   * They should have a final answer/proposal to the board within a few weeks
  * 2016-02-02, Expect more news this week - we'll start scheduling interviews soon
  * 2016-02-09
   * Sri from the ED committee wants to present to the Board at next week's meeting
   * A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting
  * 2016-02-16, The ED Search committee converged on a single candidate
  * 2016-02-23, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html
  * 2016-03-14, Jonathan Blandford (jrb) has agreed to lead
  * 2016-04-11, Jonathan mailed the Board mentioning the ED Search Committee is back on track, they'll start
meeting on a regular basis again

 * Unixstickers
  * 2016-02-02
   * Allan has an action item to follow up with this
   * Kat put some information on the agreements page for similar cases
  * 2016-02-09, Allan drafted email - need to send that out
  * 2016-02-16, Allan has been in touch with them. Got a good response and sent a draft agreement document.
Will be having a call with them on Friday.
  * 2016-02-23 (excerpts taken from the mailing list)
   * Allan confirms the Unixstickers team read the draft trademark agreement and acknowledged it
   * 10% of the proceeds will be returned back as royalties
   * Only GNOME sticakers are sold right now, the idea is to encourage them to also sell t-shirts and mugs
  * 2016-03-01, Allan followed up and is now waiting to hear back to Unixstickers
  * 2016-03-08, Allan to ask who will pay for postage
  * 2016-03-22, they'll pay for sticker postage
  * 2016-04-04, Allan has asked Pam to draft an agreement for them to sign. Waiting to hear back.
  * 2016-05-02
   * Pam sent a draft back to the Board, certain details (such as royalty prices for items) are still to be discussed
   * A vote has happened on the mailing list as a general "we're good with it" approval, another vote will be
required before signing it

 * Google ad grant
  * 2016-02-02, Alexandre to follow up with the procedure to get registered
  * 2016-02-09 to 2016-02-23, No updates
  * 2016-03-01, Shaun will ask his contacts about TechSoup as joining the organization is required for us to
be recognized as a non-profit from Google
  * 2016-04-11, Rosanna to provide Shaun the needed tax-related documentation (IRS Data check should be
enough for Google to assign the grant if the non-profit is US based)

 * Next adboard meeting
  * 2016-02-09, ACTION: Shaun to send out email to find a good time for the meeting
  * 2016-02-16, ACTION: Shaun to schedule the next meeting
  * 2016-03-15, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-April/msg00000.html
  * 2016-03-22, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-April/msg00001.html
  * 2016-03-28, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-April/msg00002.html
  * 2016-04-04, ACTION: Allan to follow-up to Rosanna's e-mail to the advisory-board mailing list
proposing a new date
  * 2016-04-11, ACTION: Shaun to pick up potential dates and mail advisory-board list proposing a new date
(ideally during the first week of May, it's too late already to plan it in April)
  * 2016-05-02
   * The scheduling survey suggested the meeting time being Tuesday 3rd of May, too late to prepare a meeting
for that date
   * A new meeting date / time is being scheduled during the next two weeks
   * The Board brainstormed for possible topics and prepared an Agenda. Allan and Jeff are going to cooperate
in order to prepare a presentation covering all the topics we decided to talk about

 * Friends of GNOME
  * 2016-04-04, ACTION: Andrea to get in touch with Tobi about what he needs in order to migrate the Paypal
scripts over to the GNOME Foundation Infrastructure
  * 2016-04-04, ACTION: Shaun to investigate other possible solutions to mere Python scripts + Paypal API solution
  * 2016-04-04, ACTION: Allan to investigate what information is needed to answer friends <at> gnome.org
queries, with a view to potentially turning off paypal notifications to that address.
   * 2016-04-11: Allan has documented the result of conversations with Rosanna and Tobi here:
https://wiki.gnome.org/Engagement/FriendsOfGNOME/FAQ . Next step is to discuss the privacy aspests.
  * 2016-04-04, ACTION: Allan to get in touch with the Engagement team about all this as a first step,with a
view to recruiting people to maintain Friends of GNOME and document how it operates.
  * 2016-04-11, ACTION: Alexandre to request more information about the donation data from the European
donations system (Wau Holland Stiftung Foundation)

  * Selling 3rd party merch at confs
   * 2016-04-11, There's a proposal (by Allan) to sell third party merchandise during GNOME events

 * GUADEC registration fee vs donation system
  * 2016-05-02, ACTION: Alexandre to ask WHS about the fee

=== Ongoing but stalled ===

'''This section includes items which haven't seen an update in the last 30 days.'''

 * Google Play account
  * 2015-12-01, ACTION: Alexandre to follow up with the Release Team about this
  * 2015-12-08, Alexandre mailed the Release Team today, still waiting for an answer.
  * 2015-12-15 to 2016-01-19, No updates.
  * 2016-02-02, Release team did not come to an agreement/conclusion. Unclear what next steps should be

 * Status of logo copyright
  * 2015-12-01, ACTION: Shaun to send out email to d-d-l with proposal
  * 2015-12-08 to 2016-01-19, No updates.
  * 2016-02-02, Shaun will try to pick it up this week

 * Meta-discussion on attracting new contributors -  https://etherpad.gnome.org/p/attracting-contributors-discussion
  * 2016-01-05, Item has been deferred.
  * 2016-02-09, Allan and Jeff have a list of ideas, we could rank them by feasibility/effectiveness and take
action on the first few

 * Bitcoins donations data
  * Tobi is the only person with access to the Bitcoin donations data
  * 2016-02-23, ACTION: Alexandre to get in touch with him about this
  * 2016-03-01, Account is on BitPay using friends <at> gnome.org

 * Conference sponsorships
  * 2016-03-15
   * ACTION: Kat to adapt a contract from previous years' conference brochures
   * ACTION: Jeff to chase the companies for a second time after the pages (where the status of whether/which
companies have been contacted is listed) are up to date

=== Ongoing but no director assigned ===

'''This section includes items which haven't seen an update in the last 30 days and have no Director assigned'''

 * Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
  * 2016-01-12, Awaiting for Andrea's reply
  * 2016-01-19
   * Andrea replied back to Jeff
   * Jeff to bring the item back during any of the upcoming meetings
  * 2016-02-23, Jeff un-assigned the action item from himself, no current assignee

== Nice to have ==

'''This section includes items which we would love to see happen at some point but lack the time to
effectively become reality'''

 * Web page for prior pants winners
  * Shaun and Allan to do this

 * Contract template for future use organizations for which we handle money
  * Kat to draft this

 * Gifts situation
   * Inventory management: some stuff we have heaps of, some we run out of stock quickly; consider an on-demand
production service
   * Christian to investigate

 * Licensing of artwork and visual assets
  * Engagement team doesn't always licence photos on gnome.org and soon. We need guidelines for them to follow.
  * Allan and Sri to draft guidelines and discuss withthe Engagement Team

 * Privacy campaign funds
  * Previous plan was for Kat to propose privacy bounty T&C/rules for review
  * Cosimo to follow up with interested parties on how to spend the Privacy campaign funds

 * GNOME logo use by podiatrist - possible trademark infringement
  * Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete)

 * Money raised for defense against Groupon
  * Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for
defence against Groupon

 * Logo usage for t-shirts
  * Allan to carry on with the process and follow up and have some general guidelines written down for future cases

 * Standard code of conduct for GNOME annual events (so we don't have to reinvent the wheel each year)
  * Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final
over all the GNOME yearly events

 * Privacy policy for GNOME services
  * Current draft is at https://wiki.gnome.org/Foundation/Privacy
  * Sysadmin Team's NDA should also be covered when dealing with this item
  * Andrea to write up the policy

 * gnome-software privacy issues
  * Software sends information to third parties; could have legal implications for GNOME
  * Allan to look at this

 * Photography policy for GNOME conferences
  * Cosimo to draft a proposal to discuss on foundation-list

== Completed actions ==

 * Yorba Copyrights
 * 2016-03-28, ACTION: Kat to communicate with Yorba and propose them to first get in touch with other
organizations then come back to the GNOME Foundation if not satisfied by the proposed options
 * 2016-05-09, Adam got in touch with the Board mentioning the fact Yorba successfully transferred its
copyrights to the Software Freedom Conservancy
 * GNOME (Reg. No. 3,142,483); G and Foot Print design (Reg. No. 3,142,484)
  * 2016-05-02, ACTION: Jeff to check archives and ask Pam
 * Follow up "Cairns Hosting GNOME Asia Summit"
  * 2016-05-02, ACTION: Jeff to call back

--

-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av
_______________________________________________
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foundation-announce <at> gnome.org
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Alexandre Franke | 12 May 14:30 2016
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Board of Directors Elections 2015 - Candidacy - Alexandre Franke

Name: Alexandre Franke
Affiliation: none

Foundation members,

Here's my candidacy for a second term as GNOME Foundation director.

As you probably know, I was appointed by the board to fill in for
Christian Hergert when he stepped down. Since I joined the board in
November, I have mainly worked on event organisation and reaching out
to people when the board needed information. I have also done some
research regarding programmes we could participate in.

If elected, I plan to keep working in this direction.

Regards,

--

-- 
Alexandre Franke
GNOME Hacker
Allan Day | 12 May 13:11 2016
Picon

Board of Directors Elections 2016 - Candidacy - Allan Day

Name: Allan Day
Email: aday <at> gnome.org
Affiliation: Red Hat

Hi Foundation Members,

I'm announcing my candidacy for the Board of Directors. If I'm elected it would be my second term on the board. I've been involved in GNOME for about seven years now, and most of my work is as a member of the design team, but I've also been involved in the Engagement Team.

I've enjoyed being on the board this past year - it gives a different insight into the project, and is an opportunity to learn new skills. I also feel that I've been an effective and active board member. Particular areas that I've worked on for the past year:

 * Trademark licensing - I've updating our records and guidelines and have managed quite a few new trademark license agreements (some of these are still in progress).
 * I've pitched in with areas that have needed help (or in some cases a push) like last year's annual report, our 2016 conference sponsorship brochure, and the next advisory board meeting.
 * My time on the board has inspired me to try and improve the Friends of GNOME scheme. (This doesn't strictly need a member of the board, but it helps.)
 * Finally, I've tried to contribute to the effective running of the board, looking at how we keep track of tasks and trying to get us to be a bit more proactive. The results of this have been mixed but it's something I'm still interested in. ;)

If I'm reelected, I'd like to continue with these activities, and hopefully get involved in others too.

I'm happy to answer any questions anyone might have.

Thanks,

Allan
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Andrea Veri | 6 May 10:06 2016
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Minutes of the Board Meeting of May, 2nd, 2016

= Minutes for Monday, May 2nd 2016, 19:30 UTC =

Next meeting date Monday, May 09th, 19:30 UTC

Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20160502

== Attending ==

 * Alexandre Franke
 * Jeff F. T.
 * Andrea Veri
 * Ekaterina Gerasimova
 * Allan Day
 * Rosanna Yuen

== Regrets ==

 * Shaun McCance

== Missing ==

 * Cosimo Cecchi

== Agenda ==

 * GNOME (Reg. No. 3,142,483); G and Foot Print design (Reg. No. 3,142,484)
 * GUADEC registration fee vs donation system
 * "Request for information concerning GNOME Foundation" from UIA.org
 * "Follow up Cairns Hosting GNOME Asia Summit"
 * Adboard meeting

=== Ongoing ===

'''The following section is part of the Agenda and includes items which have seen updates in the last 30
days.  Items which have been updated more than 30 days ago are listed under the "Ongoing but stalled" section.'''

 * ED Search Update
 * Unixstickers
 * Google ad grant
 * Selling 3rd party merch at confs
 * Friends of GNOME

== Minutes ==

 * GNOME (Reg. No. 3,142,483); G and Foot Print design (Reg. No. 3,142,484)
  * The trademark was the very first being created, the official one is now different
  * We had a discussion about this with Pam and she mentioned we probably don't need to renew it anymore, we
should probably double-check
  * ACTION: Jeff to check archives and ask Pam

 * GUADEC registration fee vs donation system
  * In Germany registration fees and donations are legally treated differently
  * On our side of the pond, it makes no difference
  * Donations could be bridged by the WHS Foundation as their summary statement does include name and
surnames we could match against attendees registrations happening through the GUADEC website
  * It makes things considerably more difficult to offer more ways to pay for registration, so we advise to
keep things as simple as possible
  * ACTION: Kat to get back to Benjamin
  * ACTION: Alexandre to ask WHS about the fee

 * "Follow up Cairns Hosting GNOME Asia Summit"
  * ACTION: Jeff to call

== Ongoing ==

'''This section includes items which have seen an update in the last 30 days. Format is "YYYY-MM-DD,
action|discussion|resume" for this and subsequent minutes sections'''

 * ED search update
  * 2015-12-01, No news received in recent weeks, mostly because of holidays
  * 2015-12-08, 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring
committee per interview. Scheduling of these metings is just beginning.
  * 2015-12-15 to 2015-01-12, No updates.
  * 2016-01-19
   * Committee has completed interview with two final candidates 
   * They should have a final answer/proposal to the board within a few weeks
  * 2016-02-02, Expect more news this week - we'll start scheduling interviews soon
  * 2016-02-09
   * Sri from the ED committee wants to present to the Board at next week's meeting
   * A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting
  * 2016-02-16, The ED Search committee converged on a single candidate
  * 2016-02-23, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html
  * 2016-03-14, Jonathan Blandford (jrb) has agreed to lead
  * 2016-04-11, Jonathan mailed the Board mentioning the ED Search Committee is back on track, they'll start
meeting on a regular basis again

 * Unixstickers
  * 2016-02-02
   * Allan has an action item to follow up with this
   * Kat put some information on the agreements page for similar cases
  * 2016-02-09, Allan drafted email - need to send that out
  * 2016-02-16, Allan has been in touch with them. Got a good response and sent a draft agreement document.
Will be having a call with them on Friday.
  * 2016-02-23 (excerpts taken from the mailing list)
   * Allan confirms the Unixstickers team read the draft trademark agreement and acknowledged it
   * 10% of the proceeds will be returned back as royalties
   * Only GNOME sticakers are sold right now, the idea is to encourage them to also sell t-shirts and mugs
  * 2016-03-01, Allan followed up and is now waiting to hear back to Unixstickers
  * 2016-03-08, Allan to ask who will pay for postage
  * 2016-03-22, they'll pay for sticker postage
  * 2016-04-04, Allan has asked Pam to draft an agreement for them to sign. Waiting to hear back.
  * 2016-05-02
   * Pam sent a draft back to the Board, certain details (such as royalty prices for items) are still to be discussed
   * A vote has happened on the mailing list as a general "we're good with it" approval, another vote will be
required before signing it

 * Google ad grant
  * 2016-02-02, Alexandre to follow up with the procedure to get registered
  * 2016-02-09 to 2016-02-23, No updates
  * 2016-03-01, Shaun will ask his contacts about TechSoup as joining the organization is required for us to
be recognized as a non-profit from Google
  * 2016-04-11, Rosanna to provide Shaun the needed tax-related documentation (IRS Data check should be
enough for Google to assign the grant if the non-profit is US based)

 * Next adboard meeting
  * 2016-02-09, ACTION: Shaun to send out email to find a good time for the meeting
  * 2016-02-16, ACTION: Shaun to schedule the next meeting
  * 2016-03-15, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-April/msg00000.html
  * 2016-03-22, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-April/msg00001.html
  * 2016-03-28, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-April/msg00002.html
  * 2016-04-04, ACTION: Allan to follow-up to Rosanna's e-mail to the advisory-board mailing list
proposing a new date
  * 2016-04-11, ACTION: Shaun to pick up potential dates and mail advisory-board list proposing a new date
(ideally during the first week of May, it's too late already to plan it in April)

 * Friends of GNOME
  * 2016-04-04, ACTION: Andrea to get in touch with Tobi about what he needs in order to migrate the Paypal
scripts over to the GNOME Foundation Infrastructure
  * 2016-04-04, ACTION: Shaun to investigate other possible solutions to mere Python scripts + Paypal API solution
  * 2016-04-04, ACTION: Allan to investigate what information is needed to answer friends <at> gnome.org
queries, with a view to potentially turning off paypal notifications to that address.
   * 2016-04-11: Allan has documented the result of conversations with Rosanna and Tobi here:
https://wiki.gnome.org/Engagement/FriendsOfGNOME/FAQ . Next step is to discuss the privacy aspests.
  * 2016-04-04, ACTION: Allan to get in touch with the Engagement team about all this as a first step,with a
view to recruiting people to maintain Friends of GNOME and document how it operates.
  * 2016-04-11, ACTION: Alexandre to request more information about the donation data from the European
donations system (Wau Holland Stiftung Foundation)

  * Selling 3rd party merch at confs
   * 2016-04-11, There's a proposal (by Allan) to sell third party merchandise during GNOME events

=== Ongoing but stalled ===

'''This section includes items which haven't seen an update in the last 30 days.'''

 * Google Play account
  * 2015-12-01, ACTION: Alexandre to follow up with the Release Team about this
  * 2015-12-08, Alexandre mailed the Release Team today, still waiting for an answer.
  * 2015-12-15 to 2016-01-19, No updates.
  * 2016-02-02, Release team did not come to an agreement/conclusion. Unclear what next steps should be

 * Status of logo copyright
  * 2015-12-01, ACTION: Shaun to send out email to d-d-l with proposal
  * 2015-12-08 to 2016-01-19, No updates.
  * 2016-02-02, Shaun will try to pick it up this week

 * Meta-discussion on attracting new contributors -  https://etherpad.gnome.org/p/attracting-contributors-discussion
  * 2016-01-05, Item has been deferred.
  * 2016-02-09, Allan and Jeff have a list of ideas, we could rank them by feasibility/effectiveness and take
action on the first few

 * Bitcoins donations data
  * Tobi is the only person with access to the Bitcoin donations data
  * 2016-02-23, ACTION: Alexandre to get in touch with him about this
  * 2016-03-01, Account is on BitPay using friends <at> gnome.org

 * Conference sponsorships
  * 2016-03-15
   * ACTION: Kat to adapt a contract from previous years' conference brochures
   * ACTION: Jeff to chase the companies for a second time after the pages (where the status of whether/which
companies have been contacted is listed) are up to date

 * Yorba Copyrights
 * 2016-03-28, ACTION: Kat to communicate with Yorba and propose them to first get in touch with other
organizations then come back to the GNOME Foundation if not satisfied by the proposed options

=== Ongoing but no director assigned ===

'''This section includes items which haven't seen an update in the last 30 days and have no Director assigned'''

 * Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
  * 2016-01-12, Awaiting for Andrea's reply
  * 2016-01-19
   * Andrea replied back to Jeff
   * Jeff to bring the item back during any of the upcoming meetings
  * 2016-02-23, Jeff un-assigned the action item from himself, no current assignee

== Nice to have ==

'''This section includes items which we would love to see happen at some point but lack the time to
effectively become reality'''

 * Web page for prior pants winners
  * Shaun and Allan to do this

 * Contract template for future use organizations for which we handle money
  * Kat to draft this

 * Gifts situation
   * Inventory management: some stuff we have heaps of, some we run out of stock quickly; consider an on-demand
production service
   * Christian to investigate

 * Licensing of artwork and visual assets
  * Engagement team doesn't always licence photos on gnome.org and soon. We need guidelines for them to follow.
  * Allan and Sri to draft guidelines and discuss withthe Engagement Team

 * Privacy campaign funds
  * Previous plan was for Kat to propose privacy bounty T&C/rules for review
  * Cosimo to follow up with interested parties on how to spend the Privacy campaign funds

 * GNOME logo use by podiatrist - possible trademark infringement
  * Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete)

 * Money raised for defense against Groupon
  * Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for
defence against Groupon

 * Logo usage for t-shirts
  * Allan to carry on with the process and follow up and have some general guidelines written down for future cases

 * Standard code of conduct for GNOME annual events (so we don't have to reinvent the wheel each year)
  * Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final
over all the GNOME yearly events

 * Privacy policy for GNOME services
  * Current draft is at https://wiki.gnome.org/Foundation/Privacy
  * Sysadmin Team's NDA should also be covered when dealing with this item
  * Andrea to write up the policy

 * gnome-software privacy issues
  * Software sends information to third parties; could have legal implications for GNOME
  * Allan to look at this

 * Photography policy for GNOME conferences
  * Cosimo to draft a proposal to discuss on foundation-list

== Discussed on the mailing list ==

 * Unixstickers trademark license agreement
  * Pam sent the Board a draft of the unixstickers license agreement, which Allan updated to reflect
suggested changes
  * Further details (like royalty prices for each item) should be discussed before sending it to the
counterpart 
  * A separate vote will be needed in order to effectively sign the agreement
  * VOTE: +1 Allan, Cosimo, Alexandre, Jeff
  * VOTE PASSED

 * gnome.io domain
  * https://mail.gnome.org/archives/foundation-list/2016-May/msg00000.html
  * VOTE: approve the 30 USD expense (this is a new expense on the Infrastructure side, which requires a vote)
  * VOTE: +1 Andrea, Jeff, Alexandre, Cosimo
  * VOTE PASSED
  * Domain is being transferred
   * Gandi refused the transfer as the domain expired back on 2016-04-20
   * The only way for the transfer to happen would be paying for the renewal (75 USD) directly on park.io, then
perform the transfer
   * Using a different registrar is another option
    * We ideally would want to keep all our domains registered under the same registrar
   * VOTE: Pay additional 75 USD to have the domain renewed to finally finalize the transfer itself
   * VOTE: +1 Andrea, Cosimo, Jeff, Allan. Kat abstains.
   * VOTE PASSED

 * 2016 Board of Directors elections: possible timeline
  * Andrea (dressing his Membership Committee Chairman hat) proposed a possible timeline for the upcoming
2016 Board of Directors elections
  * The timeline has been acked and posted at https://mail.gnome.org/archives/foundation-announce/2016-April/msg00006.html
  * Candidacies will open on the 06th of May

== Completed actions ==

 * tibit (from the mailing list)
  * 2016-02-23, ACTION: Alexandre to investigate a way to eventually include the Tibit donate button
together with the existing ones
  * 2016-03-08, Alexandre fixed the broken Flattr image link url at wgo
  * 2016-03-15, Action item for Alexandre to get back to Carl still pending
  * 2016-03-28, FoG web page should require a revamp, we can then start to re-discuss this item
  * 2016-04-11, No updates. Alexandre still to get back to them.
  * 2016-04-24, Alexandre explained that Friends of GNOME is currently being revamped by the engagement
team and we don't know how such programs will fit in that yet
  * 2016-05-02, No further actions from the Board are expected as Alexandre resolved its assigned action
item from 2016-04-24

--

-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av
_______________________________________________
foundation-announce mailing list
foundation-announce <at> gnome.org
https://mail.gnome.org/mailman/listinfo/foundation-announce
Sam Thursfield | 2 May 22:13 2016
Picon
Gravatar

GUADEC 2017 Manchester bid

Hello

I'm happy to present our bid to put on the 2017 edition of GUADEC in
Manchester, UK. You can download it as a PDF from here:
http://afuera.me.uk/files/guadec2017-manchester-bid.pdf

We have met some really helpful while putting together this bid, both
at the Manchester Metropolitan University, which is our proposed
venue, and at the Marketing Manchester conference bureau, who have
helped make the bid document. Thanks to both.

That said, we will need more help to make the conference happen!
Manchester has several free software groups and has a huge number of
software & technology enthusiasts so I'm confident we can put together
a larger local team, but please don't hesitate to get in touch now if
you are UK-based and would be willing to help with the organisation of
the conference!

One aspect which we would need to sort out early on is how to handle
funds for the event (i.e. whose bank account to use). We would save a
lot of money in tax if the money was handled by a charity, but we
don't know of any suitable free-software related UK charities to
approach about this. Any pointers would be welcome. We could also set
up a new charity for the conference, but it would be nicer to spend
bureaucracy

Please get in touch with comments, questions etc.

Sam

PS. I've not put this bid on the wiki because I don't seem to have
permission to edit the <https://wiki.gnome.org/GUADEC/2017/Bids> page
:-)
Andrea Veri | 28 Apr 18:26 2016
Picon

Announcing Board of Directors Elections 2016

Dear Foundation Members,

The GNOME Foundation Membership and Elections Committee are pleased to 
announce the upcoming elections for the Board of Directors in Spring 
2016.

The most important deadlines (UTC) in the timeline are the following:

                          *GNOME Board Elections 2016*
                2016-05-06: List of candidates opens.
                2016-05-18: Last day to announce candidacies, submit summary statements.
                2016-05-21: Final list of candidates.
                2016-05-25: Instructions mailed to eligible voters, voting begins.
                2016-06-08: Voting closes.
                2016-06-10: Preliminary results are announced.
                2016-06-17: Last day to challenge preliminary results.

ELECTIONS
=========

The seven members of our current Board of Directors have been ruling 
GNOME for 12 months now. We, the GNOME Foundation Members, will have 
to elect what will be the Board of Directors for the next year.

CANDIDACY
=========

If you want to run for one of the seven positions on The GNOME 
Foundation Board of Directors, then send an email to 
foundation-announce gnome org and elections gnome org with your full
name, e-mail, corporate affiliation (if any), and your reasons for 
wanting to serve as a director.

Candidacies must be announced prior to 2016-05-18, 23:59 UTC.

All discussion related to the elections should be held on 
foundation-list. Members are invited to ask questions to one or all 
candidates on that list (see below).

A list of candidates will be announced on 2016-05-21.

At this point, you are invited to ask the candidates questions by 
sending them to foundation-list. These candidates might become your 
representative, so do not hesitate to ask them questions.

Please try to avoid asking duplicate questions that others have 
already asked. Also, bear in mind that the candidates invest a lot of 
time answering questions, so please be reasonable with the amount and 
scope of the questions. You can also send your questions to 
membership-committee gnome org instead, so that the committee can 
collect, sift and sort the questions before sending them to 
foundation-list for the candidates to respond. Though, if you prefer 
to ask your questions directly, please do so.

ELECTORATE
==========

Every GNOME Foundation member whose membership is valid as of 
2016-05-21 is eligible to vote in the elections. Please note that 
Emeritus members won't have voting rights. More details about what 
Emeritus members can and can't do are available at 
https://wiki.gnome.org/MembershipCommittee/EmeritusMembers.

If you are not a member yet, please consider applying for membership 
ASAP. Late applications will most likely not be processed in time.

The GNOME Foundation Membership and Elections Committee do inform 
members they need to renew by mailing them once a month both on their 
personal e-mail and on the foundation-list mailing list. We recommend 
that members to also double check this to avoid a missed opportunity 
to vote. Please verify that the email address that is associated with 
your GNOME Foundation membership is valid and that you are able to 
read emails sent to this address. With the introduction of
https://account.gnome.org verifying this information is now possible
by just loggin in with your GNOME Account. Your password can be reset
with the following command:

ssh -l gnome_userid account.gnome.org

A new password will be e-mailed directly to the registered e-mail for 
your account. In case the above solution won't work or you don't know 
what your username is please get in touch with the GNOME Accounts Team 
at accounts gnome org 

You can verify your membership status by visiting 
https://foundation.gnome.org/membership/members.php and looking for 
your name, surname on the list of members. You can also verify your last renewal 
date by highlighting your name, surname with your mouse and waiting a 
little second for the date to appear correctly.

VOTING
======

The Electorate will receive complete instructions on how to vote by 
2016-05-25 via email.

The 7 candidates who receive the most votes as counted by a single 
transferable vote system (Scottish STV) will be elected, except that 
no more than two individuals affiliated with any one corporation may 
be elected.

In the event of a tie for the final slot on the board, the Elections 
Committee will schedule run-off elections as soon as possible.

---

More information about The GNOME Foundation Membership Committee and 
the voting process can be found here:

  https://wiki.gnome.org/MembershipCommittee
  https://vote.gnome.org

--

-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av
_______________________________________________
foundation-announce mailing list
foundation-announce <at> gnome.org
https://mail.gnome.org/mailman/listinfo/foundation-announce
Andrea Veri | 15 Apr 10:24 2016
Picon

Minutes of the Board Meeting of April, 11th, 2016

= Minutes for Monday, April 11th 2016, 19:30 UTC =

Next meeting date Monday, April 18th, 19:30 UTC

== Attending ==

 * Alexandre Franke
 * Jeff F. T.
 * Andrea Veri
 * Allan Day
 * Shaun McCance
 * Rosanna Yuen

== Regrets ==

 * Ekaterina Gerasimova
 * Cosimo Cecchi

== Missing ==

== Agenda ==

 * GUADEC 2017 call for bids
 * Next Advisory Board meeting planning
 * Tibit
 * Google AdWords non-profit grant
 * Advertising on gnome.org
 * Handling friends <at> gnome.org queries
 * ED search
 * Selling 3rd party merch at confs
 * Wau Holland Stiftung Foundation (EU donations)

Ongoing:
 * Yorba copyrights
 * Google Play account
 * Status of logo copyright
 * Meta-discussion on attracting new contributors
 * Sysadmin fundraising levels and perks
 * Trademark license agreement with Unixstickers

== Minutes ==

 * GUADEC 2017 call for bids
  * Call for Bids e-mail was sent out to foundation-announce: https://mail.gnome.org/archives/foundation-announce/2016-April/msg00004.html
  * Kat mentioned the fact Directors should be poking GNOME user groups or individual contributors willing
to bid for GUADEC 2017
  * Possible bids: Lyon (FR), Manchester (UK)

 * Next Advisory Board meeting planning
  * ACTION: Shaun to pick up potential dates and mail advisory-board list proposing a new date (ideally
during the first week of May, it's too late already to plan it in April)

 * Tibit
  * No updates. Alexandre still to get back to them.

 * Google AdWords non-profit grant
  * If the non-profit is US-based it should be enough for Google to directly check IRS data in order for the
grant to be assigned to the GNOME Foundation
  * The Engagement team should ideally handle the consecutive steps (i.e find keywords to broadcast,
organize a campaign)
  * ACTION: Rosanna to provide Shaun the needed tax-related documentation

 * Handling friends <at> gnome.org queries
  * Allan, Andreas Nilsson and Tobi are going to meet this upcoming wednesday to discuss possible
improvements on the FoG program
  * Andrea touched base with Tobi about migrating his scripts over to the GNOME Foundation Infrastructure
   * We have a tarball with all the scripts, which are also available through a version control system at http://hg.cryptobitch.de/gnome-paypal
   * Tobi is busy and won't be able to handle the migration on his own right now

 * ED search
  * Jonathan mailed the Board mentioning the ED Search Committee is back on track, they'll start meeting on a
regular basis again
  * The main question he had was whether it made sense to re-use the same job description
   * Should the overall position be rethought?
    * The requirement for deep fundraising experience and fat rolodex has been limiting the amount of
candidates that fit the main criterion
     * People who have such amounts of experience are often not applying for positions in a non-profit (esp. a
small-medium sized one)
    * There are plenty of other skills besides fundraising that comprise this position

 * Selling 3rd party merch at confs
  * There's a proposal (by Allan) to sell third party merchandise during GNOME events
  * Sellers could send us samples and order forms for customers to fill in. After the event we'd send the forms
back and they'd process the orders.

 * Wau Holland Stiftung Foundation (EU donations)
  * Alexandre asked for updates about the status of EU donations
  * WHS replied back with some statistics
   * Contact information is missing from the donors
   * Are privacy requirements more strict in the EU than in the US? Many details about the donors themselves are
missing from the provided documents
  * They're requesting a GPG key for mail exchanges with them. Should Alexandre use his own key? We don't have a
"GNOME foundation" one.
  * Public copy of the contract is located at https://wiki.gnome.org/FoundationBoard/Resources/WHSAgreement
  * ACTION: Alexandre to ask for further information

== Ongoing ==
 * ED search update
  * 2015-12-01, No news received in recent weeks, mostly because of holidays
  * 2015-12-08, 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring
committee per interview. Scheduling of these metings is just beginning.
  * 2015-12-15 to 2015-01-12, No updates.
  * 2016-01-19
   * Committee has completed interview with two final candidates 
   * They should have a final answer/proposal to the board within a few weeks
  * 2016-02-02, Expect more news this week - we'll start scheduling interviews soon
  * 2016-02-09
   * Sri from the ED committee wants to present to the Board at next week's meeting
   * A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting
  * 2016-02-16, The ED Search committee converged on a single candidate
  * 2016-02-23, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html
  * 2016-03-14, Jonathan Blandford (jrb) has agreed to lead

 * Unixstickers
  * 2016-02-02
   * Allan has an action item to follow up with this
   * Kat put some information on the agreements page for similar cases
  * 2016-02-09, Allan drafted email - need to send that out
  * 2016-02-16, Allan has been in touch with them. Got a good response and sent a draft agreement document.
Will be having a call with them on Friday.
  * 2016-02-23 (excerpts taken from the mailing list)
   * Allan confirms the Unixstickers team read the draft trademark agreement and acknowledged it
   * 10% of the proceeds will be returned back as royalties
   * Only GNOME sticakers are sold right now, the idea is to encourage them to also sell t-shirts and mugs
  * 2016-03-01, Allan followed up and is now waiting to hear back to Unixstickers
  * 2016-03-08, Allan to ask who will pay for postage
  * 2016-03-22, they'll pay for sticker postage
  * 2016-04-04, Allan has asked Pam to draft an agreement for them to sign. Waiting to hear back.

 * Google ad grant
  * 2016-02-02, Alexandre to follow up with the procedure to get registered
  * 2016-02-09 to 2016-02-23, No updates
  * 2016-03-01, Shaun will ask his contacts about TechSoup as joining the organization is required for us to
be recognized as a non-profit from Google

 * Next adboard meeting
  * 2016-02-09, ACTION: Shaun to send out email to find a good time for the meeting
  * 2016-02-16, ACTION: Shaun to schedule the next meeting
  * 2016-03-15, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-April/msg00000.html
  * 2016-03-22, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-April/msg00001.html
  * 2016-03-28, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-April/msg00002.html
  * 2016-04-04, ACTION: Allan to follow-up to Rosanna's e-mail to the advisory-board mailing list
proposing a new date

 * Conference sponsorships
  * 2016-03-15
   * ACTION: Kat to adapt a contract from previous years' conference brochures
   * ACTION: Jeff to chase the companies for a second time after the pages (where the status of whether/which
companies have been contacted is listed) are up to date

 * Yorba Copyrights
 * 2016-03-28, ACTION: Kat to communicate with Yorba and propose them to first get in touch with other
organizations then come back to the GNOME Foundation if not satisfied by the proposed options

 * Friends of GNOME
  * 2016-04-04, ACTION: Andrea to get in touch with Tobi about what he needs in order to migrate the Paypal
scripts over to the GNOME Foundation Infrastructure
  * 2016-04-04, ACTION: Shaun to investigate other possible solutions to mere Python scripts + Paypal API solution
  * 2016-04-04, ACTION: Allan to investigate what information is needed to answer friends <at> gnome.org
queries, with a view to potentially turning off paypal notifications to that address.
   * 2016-04-11: Allan has documented the result of conversations with Rosanna and Tobi here:
https://wiki.gnome.org/Engagement/FriendsOfGNOME/FAQ . Next step is to discuss the privacy aspests.
  * 2016-04-04, ACTION: Allan to get in touch with the Engagement team about all this as a first step,with a
view to recruiting people to maintain Friends of GNOME and document how it operates.
  * 2016-04-11, ACTION:  Get donation data from European donations system

 * tibit (from the mailing list)
  * 2016-02-23, ACTION: Alexandre to investigate a way to eventually include the Tibit donate button
together with the existing ones
  * 2016-03-08, Alexandre fixed the broken Flattr image link url at wgo
  * 2016-03-15, Action item for Alexandre to get back to Carl still pending
  * 2016-03-28, FoG web page should require a revamp, we can then start to re-discuss this item

=== Ongoing but stalled (no discussions / actions since more than a month) ===

 * Google Play account
  * 2015-12-01, ACTION: Alexandre to follow up with the Release Team about this
  * 2015-12-08, Alexandre mailed the Release Team today, still waiting for an answer.
  * 2015-12-15 to 2016-01-19, No updates.
  * 2016-02-02, Release team did not come to an agreement/conclusion. Unclear what next steps should be

 * Status of logo copyright
  * 2015-12-01, ACTION: Shaun to send out email to d-d-l with proposal
  * 2015-12-08 to 2016-01-19, No updates.
  * 2016-02-02, Shaun will try to pick it up this week

 * Meta-discussion on attracting new contributors -  https://etherpad.gnome.org/p/attracting-contributors-discussion
  * 2016-01-05, Item has been deferred.
  * 2016-02-09, Allan and Jeff have a list of ideas, we could rank them by feasibility/effectiveness and take
action on the first few

 * Bitcoins donations data
  * Tobi is the only person with access to the Bitcoin donations data
  * 2016-02-23, ACTION: Alexandre to get in touch with him about this

=== Ongoing but no director assigned ===

 * Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
  * 2016-01-12, Awaiting for Andrea's reply
  * 2016-01-19
   * Andrea replied back to Jeff
   * Jeff to bring the item back during any of the upcoming meetings
  * 2016-02-23, Jeff un-assigned the action item from himself, no current assignee

== Nice to have ==

 * Web page for prior pants winners
  * Shaun and Allan to do this

 * Contract template for future use organizations for which we handle money
  * Kat to draft this

 * Gifts situation
   * Inventory management: some stuff we have heaps of, some we run out of stock quickly; consider an on-demand
production service
   * Christian to investigate

 * Licensing of artwork and visual assets
  * Engagement team doesn't always licence photos on gnome.org and soon. We need guidelines for them to follow.
  * Allan and Sri to draft guidelines and discuss withthe Engagement Team

 * Privacy campaign funds
  * Previous plan was for Kat to propose privacy bounty T&C/rules for review
  * Cosimo to follow up with interested parties on how to spend the Privacy campaign funds

 * GNOME logo use by podiatrist - possible trademark infringement
  * Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete)

 * Money raised for defense against Groupon
  * Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for
defence against Groupon

 * Logo usage for t-shirts
  * Allan to carry on with the process and follow up and have some general guidelines written down for future cases

 * Standard code of conduct for GNOME annual events (so we don't have to reinvent the wheel each year)
  * Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final
over all the GNOME yearly events

 * Privacy policy for GNOME services
  * Current draft is at https://wiki.gnome.org/Foundation/Privacy
  * Sysadmin Team's NDA should also be covered when dealing with this item
  * Andrea to write up the policy

 * gnome-software privacy issues
  * Software sends information to third parties; could have legal implications for GNOME
  * Allan to look at this

 * Photography policy for GNOME conferences
  * Cosimo to draft a proposal to discuss on foundation-list

== Completed actions ==

 * GUADEC 2017 call for bids
  * 2016-03-15, Kat will take this over from Cosimo and will send something out within the next two weeks
(Allan to help Kat out as well)
  * 2016-04-07, Announcement was published, https://mail.gnome.org/archives/foundation-announce/2016-April/msg00004.html

--

-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av
_______________________________________________
foundation-announce mailing list
foundation-announce <at> gnome.org
https://mail.gnome.org/mailman/listinfo/foundation-announce
Ekaterina Gerasimova | 8 Apr 00:55 2016
Picon

GUADEC 2017 call for bids

Hi all,

The GNOME Foundation would like to invite bids for hosting GUADEC 2017.

GUADEC is the biggest gathering of GNOME users and developers, which
takes place in Europe every year, and you could make it happend next
year!

If you are interested in submitting a bid, you can talk to the
Foundation board and previous GUADEC organisers to find out more about
what is involved.

The deadline for bid submission will be the 1st of June by e-mail to
foundation-announce <at> gnome.org and board-list <at> gnome.org . Bids should
also be uploaded to https://wiki.gnome.org/GUADEC/2017/Bids .

Your bid should demonstrate that:
* the location is easily accessible by plane or train
* you have a motivated local team with a few core members, preferably
with experience in event organisation
* a good venue is available to host the event
* there are affordable accommodation and places to eat
* there is local industry and government support

Bids from previous years are available for reference[1]. Also be aware
that while organising a conference such as GUADEC is a huge
undertaking, people from the GNOME community have been there before
you and will be there to help. You can find more information at
https://wiki.gnome.org/GUADEC/HowTo including an overview of the sorts
of things you should include in the proposal.

If you have any questions, don't hesitate to get in touch with the
Foundation board at board-list <at> gnome.org

Thanks
Kat

[1] https://wiki.gnome.org/GUADEC/HowTo/Bid#Past_and_current_bids

Gmane