Andrea Veri | 29 Aug 15:14 2015
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Minutes of the Board Meeting of August, 26th, 2015

= Minutes for Wednesday, August 26th, 2015, 19:00 UTC =

Next meeting date Tuesday, September 1st, 2015, 19:00UTC

== Attending ==

 * Shaun McCance
 * JF Fortin T.
 * Allan Day
 * Cosimo Cecchi
 * Rosanna Yuen
 * Christian Hergert
 * Ekaterina Gerasimova

== Regrets ==

 * Andrea Veri

== Missing ==

== Board meeting ==

 * User data manifesto - we really need to decide whether GNOME is going to endorse the user data manifesto 2.0
- they will be launching on 28 August.
  * General consensus that we want to support it
  * Not a binding support, but an endorsement
  * VOTE: endorse the manifesto. +1 Allan, Christian, Shaun, Cosimo, Kat. Jeff abstained.
   * ACTION: Allan will relay some of our concerns to Frank (main promoter behind this)
   * For future communication, engagement team will be part of the conversation

(Continue reading)

Andrea Veri | 29 Aug 13:45 2015
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Minutes of the Board Meeting of August, 05th, 2015 (GUADEC)

= Minutes for Wednesday, August 05th, 2015, 10:00 CEST =

Next meeting date TBD

== Attending ==
 * Shaun !McCance
 * Ekaterina Gerasimova
 * Rosanna Yuen
 * Jeff Fortin
 * Allan Day
 * Andrea Veri

* Old board members attending:
 * Tobias Mueller

== Regrets ==
 * Cosimo Cecchi
 * Christian Hergert

 * Old board members:
  * Karen Sandler
  * Marina Zhurakhinskaya
  * Sriram Ramkrishna

== Missing ==

== Board meeting ==

 * Quick round of introduction for new and old members
  * Motivations and what they'd like to see happening this year
(Continue reading)

Ekaterina Gerasimova | 28 Aug 00:05 2015
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Call for hosts for GUADEC 2016

On 30 June 2015 at 23:19, Ekaterina Gerasimova <kittykat3756 <at> gmail.com> wrote:
> The GNOME Foundation invites proposals to host GUADEC 2016.
>
> GUADEC is the biggest gathering of GNOME users and developers, which
> takes place in Europe every year. It includes conference days, the
> GNOME Foundation annual general meeting and hacking in a week of
> coding and discussion.
>
> Teams wishing to organize GUADEC in their city should discuss their
> intent to submit a bid with the board before the 1st of August by
> email to board-list <at> gnome.org. They should also try to attend GUADEC
> 2015 in Gothenburg on the 7th-12th August where the board and the
> local team will make themselves available to help you figure out what
> is involved in organising GUADEC.
>
> The deadline for bid submission will be the 1st of September 2015 by
> e-mail to foundation-announce <at> gnome.org and board-list <at> gnome.org. Bids
> should also be uploaded to https://wiki.gnome.org/GUADEC/2016/Bids

The deadline for the bid submission will be extended until the 30th of
September 2015. GUADEC is sometimes hosted by educational
institutions, so the bids which are being put together right now will
benefit from extra time to communicate with potential venues that have
been closed over the summer holidays.

> Keep in mind that a good location candidate should meet the following criteria:
> * easily accessible by plane or train
> * motivated local team, preferably with experience in event organisation
> * a venue available to host the event
> * good options for lunches (catering, student restaurant…)
(Continue reading)

Benjamin Berg | 27 Aug 13:19 2015
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GUADEC 2016 intent to bid for Karlsruhe

Hi everyone,

there is a small team of people currently working on a bid to host
GUADEC in Karlsruhe, Germany next year.

The plan is taking shape as of now, but there are still many unknowns
(the focus right now is on securing a venue). If you have any
questions, feel free to e-mail us.

There is some initial information on the wiki at
  https://wiki.gnome.org/GUADEC/2016/Bids/Karlsruhe

Anyone is welcome to join the local team. Mail us or simply add
yourself to the wiki page for a start.

Regards,
Benjamin
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Andrea Veri | 13 Aug 13:23 2015
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Minutes of the Board Meeting of July, 20th, 2015

= Minutes for Tuesday, July 20th, 2015, 17:00 UTC =

Next meeting date, Wednesday 05th of August, 10:00 AM CEST, GUADEC

== Attending ==
 * Shaun McCance
 * Ekaterina Gerasimova
 * Cosimo Cecchi
 * Christian Hergert
 * Rosanna Yuen
 * Jeff Fortin
 * Allan Day

* Old board members attending
 * Sriram Ramkrishna
 * Tobias Mueller
 * Karen Sandler

== Regrets ==
 * Old board members
  * Marina Zhurakhinskaya

== Missing ==

== Board meeting ==

 * Trademark-infringing swag (mousepads)
  * http://amazon.co.uk/Abstract-Designer-Colourful-Anti-Slip-Compatible/dp/B0080CYAD8/
  * A quick Google image search returns no other occurrences on the web at first glance
  * Mark is distorted, does not follow brand guidelines and is not associated with GNOME.
(Continue reading)

Andrea Veri | 21 Jul 17:29 2015
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Minutes of the Board meeting of July, 07th, 2015

= Minutes for Tuesday, July 7th, 2015, 16:00 UTC =

Next meeting date, Monday, July 20th, 2015, 17:00 UTC

== Attending ==
 * Rosanna Yuen
 * Jeff Fortin
 * Shaun McCance
 * Allan Day
 * Cosimo Cecchi
 * Ekaterina Gerasimova

 * Old board members attending
  * Marina Zhurakhinskaya
  * Tobias Mueller

== Regrets ==
 * Andrea Veri

 * Old board members:
  * Karen Sandler

== Missing ==
 * Christian Hergert

 * Old board members:
  * Sriram Ramkrishna

== Board meeting ==

(Continue reading)

Allan Day | 9 Jul 16:28 2015
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GNOME Foundation AGM 2015

Foundation Members,

This year's GNOME Foundation Annual General Meeting will be held on
the 8th of August at 15:45 (CEST). As with previous years, it is being
held at GUADEC [1]. This year's conference is at the Folkets Hus [2]
in Gothenburg, Sweden.

The meeting will include reports from each of GNOME's teams, as well
as a budget report. This will be followed by a Q&A with the Board of
Directors, as well as general discussion.

Everyone is welcome to attend.

Yours,

Allan Day
GNOME Foundation Board of Directors

[1] https://2015.guadec.org/
[2] http://folketshusgoteborg.se/
Ekaterina Gerasimova | 1 Jul 00:19 2015
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Call for hosts for GUADEC 2016

The GNOME Foundation invites proposals to host GUADEC 2016.

GUADEC is the biggest gathering of GNOME users and developers, which
takes place in Europe every year. It includes conference days, the
GNOME Foundation annual general meeting and hacking in a week of
coding and discussion.

Teams wishing to organize GUADEC in their city should discuss their
intent to submit a bid with the board before the 1st of August by
email to board-list <at> gnome.org. They should also try to attend GUADEC
2015 in Gothenburg on the 7th-12th August where the board and the
local team will make themselves available to help you figure out what
is involved in organising GUADEC.

The deadline for bid submission will be the 1st of September 2015 by
e-mail to foundation-announce <at> gnome.org and board-list <at> gnome.org. Bids
should also be uploaded to https://wiki.gnome.org/GUADEC/2016/Bids

Keep in mind that a good location candidate should meet the following criteria:
* easily accessible by plane or train
* motivated local team, preferably with experience in event organisation
* a venue available to host the event
* good options for lunches (catering, student restaurant…)
* affordable accommodation and places to eat in the evening
* space for informal talks and impromptu hacking local industry and
government support

Bids from previous years are available for reference. Also be aware
that while organizing a conference such as GUADEC is a huge
undertaking, people from the GNOME community have been there before
(Continue reading)

Andrea Veri | 25 Jun 15:58 2015
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Minutes of the Board Meeting of June, 19th, 2015

= Minutes for Friday, June 19th, 2015, 16:00 UTC =

Next meeting date TBD as July 03rd, 2015 is an US national holiday

== Attending ==
 * Rosanna Yuen
 * Marina Zhurakhinskaya
 * Jeff Fortin
 * Karen Sandler
 * Andrea Veri
 * Tobias Mueller
 * Sriram Ramkrishna (joined late)

* New board members attending
 * Shaun !McCance
 * Allan Day
 * Cosimo Cecchi

== Missing ==
 * Ekaterina Gerasimova

== Board meeting ==

 * GUADEC 2015
  * Last minute efforts to secure additional GUADEC sponsors
   * Jeff reached out to System76
   * Karen suggests we should possibly reach out Mozilla
    * Shaun points out Mozilla has a form to be filled in when requesting sponsorships of any form: https://bugzilla.mozilla.org/form.dev-engagement-event
  * ACTION: Jeff to continue reaching out to more (zareason, TDF, mozilla) unless some valiant soul joins the action
  * Venue and hostel money
(Continue reading)

Fabiana Simões | 19 Jun 22:24 2015
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Final Results - GNOME Foundation Board of Directors Elections 2015

Hello Foundation!

The preliminary results for this year's elections were not challenged.
This means, in the next term, our Board of Directors will be composed
of the following Foundation members:

Allan Day
Andrea Veri
Christian Hergert
Cosimo Cecchi
Ekaterina Gerasimova
Jeff Fortin
Shaun McCance

Congratulations! And many, many thanks to all Foundation members who
participated and voted. I hope the engagement and excitement we saw
during the elections remain active for the year :)

Cheers,
Fabiana - on behalf of the GNOME Foundation Membership & Elections Committee

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Andrea Veri | 16 Jun 00:58 2015
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Minutes of the Board Meeting of June, 05th, 2015

= Minutes for Friday, June 5th, 2015, 14:00 UTC =

Next meeting due on June 19th, 2015 at 16:00 UTC

== Attending ==
 * Rosanna Yuen
 * Marina Zhurakhinskaya
 * Jeff Fortin
 * Ekaterina Gerasimova
 * Karen Sandler
 * Andrea Veri

== Regrets ==
 * Tobias Mueller
 * Sriram Ramkrishna

== Board meeting ==

 * GUADEC 2015
  * Endocode is supporting GUADEC and joining other sponsors listed at https://www.guadec.org/sponsors, thanks!
  * Visa/sponsorship letters
   * The templates need a review & board vote for Jeff and Jonas to sign the letters from the GNOME Foundation and
FFKP, respectively
    * Templates are available at https://mail.gnome.org/mailman/private/board-list/2015-May/msg00137.html
     * fix "creat" to "create" in FFKP letter
     * propose the use of "GNU/Linux" instead of "Linux"
   * VOTE to use those templates for the fast-tracking process: +1 from Kat, Marina, Jeff, Andrea, Karen
   * VOTE PASSED
  * Budget: did it need further review/approvals/etc.?
    * Non, no pending action required from us and the budget looks good
    * Travel budget is under the local committee and covered by sponsorships, as it stands GUADEC is planned to
break even

 * Outreachy transfer wrap-up
   * We transferred out the program to the SF Conservancy properly. The program transferred leaving GNOME
with no liabilities.  All outstanding payments related to previous rounds were collected and all GNOME
reserve funds used for Outreach Program for Women were completely restored. 
   * Do we need a press release for this? Maybe not, there is not a strong need for it unless someone (on the
engagement team?) wants to work on it

 * WHS press release
  * The signed contract has not yet been sent back to us till the 30th of April
  * Andrea sent them a poke on the 2nd of June, awaiting reply
  * Follow-up with engagement team as soon as the signed contract is returned to us

 * ED search status update
  * Any activity from the ED search committee yet?
   * List of candidates is still being put together
   * A job description for the role is being drafted
   * Marina suggests the ED Search committee should get in touch with the Board with regular updates on their
efforts, and with any questions

 * Brainstorming ideas for the GUADEC adboard meeting
  * Possibly have core developers presenting their applications / modules with live demos
    * ex: Christian for Builder, ?? for GTK+/Wayland, GStreamer, !WebKit...
      * let's not replace the AGM team presentations... unless the schedule is too tight for an AGM to last 4 hours
this year and it goes back to just the foundation reporting instead of foundation + all teams reporting.
    * The idea is to get adboard excited about the technologies we're presenting, it doesn't have to be backend techs
  * Check what the outcome of Sri's initiative to invite/involve companies in the GNOME West Coast Summit in
June 2015; share the results with the adboard
  * How to promote GNOME technologies, starting from the website mockup (Allan Day posted the draft/mockup
of such a page for the website, on the engagement list)
  * Goals for new ED

== Pending action items ==
 * HELLOTUX t-shirts with GNOME's logo: Sri to check with the engagement team for validation for this, and
then we'd need to sign a formal agreement
 * Desktop Summit 2011 taxes: Kat to mail Marta back asking for more details on how the total amount we should
pay was reached
 * Board to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final
over all the GNOME yearly events
 * Kat to create a private wiki page on the web services accounts holders and passwords
  * Allan and Kat decided to go for a private git account instead for security reasons
 * Kat to draft a proposal for a privacy policy for review
 * Kat to draft a contract template for future use organizations for which we handle money
 * Kat to propose privacy bounty T&C/rules for review
 * Karen to write the Privacy policy for GNOME services
 * Karen will look at gnome-software privacy issues from a legal standpoint
 * Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
 * Tobi to continue pursuing the fund collection in Europe
 * Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure
 * Sri to investigate better uses of adsense/adwords on the GNOME websites
 * Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
 * Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
 * Sri to investigate the GNOME gifts situation
 * Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork
 * Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin

--

-- 

Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av
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Gmane